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Rank-in-Post

1 August 2017

Rank-in-Post

The Rank in Post policy was amended to reflect changes made to the Recruitment and Selection Policy, which includes the removal of minimum time in post requirements.
Managing Prescriptive Content

2 August 2017

Managing Prescriptive Content

The new policy on the management of prescriptive content (Programme and Operations Policies and Procedures -- POPP) provides a full-cycle approach to maintaining the POPP. The cycle starts with conceptualization and preparation of prescriptive content, country office inputs and feedback, inter-Bureau consultations, approval and publication. The Policy sets out key principles on what constitutes prescriptive content, and formalizes new standards for writing polices to ensure that they are short, easy to understand and apply. The Policy requires that policy contain procedures in simple form, pre...

The new policy on the management of prescriptive content (Programme and Operations Policies and Procedures -- POPP) provides a full-cycle approach to maintaining the POPP. The cycle starts with conceptualization and preparation of prescriptive content, country office inputs and feedback, inter-Bureau consultations, approval and publication. The Policy sets out key principles on what constitutes prescriptive content, and formalizes new standards for writing polices to ensure that they are short, easy to understand and apply. The Policy requires that policy contain procedures in simple form, preferably in tabular form, to facilitate quick reference. Coherence and timely publication and communication of updates and new content is also required.

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Information Disclosure

11 August 2017

Information Disclosure

The policy was updated to reflect best practice in the review and appeal process relating to information disclosure. The new provisions are intended to ensure independence of the Information Disclosure Panel in its decision making on contested disclosures.
GMS Fee Set-up and Collection

29 August 2017

Cost Recovery from Programmes funded by Regular and Other Resources

'Guidance note GMS setup and reports -2017' link fixed. (Procedure 1, Step 2)
Private Sector Partnerships

21 September 2017

Private Sector

​Changes were made to the procedures (steps 2 and 4) as well as the MOU template. In particular, it has been clarified that UNDP will apply the UNSG Bulletin on Acceptance of pro-bono goods and services (2006), In addition, when a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that there is a unique feature to the offer being made. If not, then it is essential to undertake a thorough mapping and scoping exercise ...

​Changes were made to the procedures (steps 2 and 4) as well as the MOU template. In particular, it has been clarified that UNDP will apply the UNSG Bulletin on Acceptance of pro-bono goods and services (2006), In addition, when a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that there is a unique feature to the offer being made. If not, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:

a. approach a wide range of similar companies in order to ascertain that there are no better offers available;

b. provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards;

c. define the necessary quality checks to be conducted depending on the nature of the donation;

d. have a documented process of peer review of options;

e. conduct an analysis as to whether the contribution may lead to a 'future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs.

f. provide no unfair advantage.
 

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Private Sector Partnerships

22 September 2017

Private Sector

Private Sector Partnerships through Pro Bono Agreement (Procedure 4, Step 1) link replaced and 'Explanatory Notes' column added with the following:...

Private Sector Partnerships through Pro Bono Agreement (Procedure 4, Step 1) link replaced and 'Explanatory Notes' column added with the following:

-When a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that this is the most cost effective way to achieve a particular objective. If it is not clear that there is a unique feature to the offer being made, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:

a. approach a wide range of similar companies in order to ascertain that there are no better offers available;

b. provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards;

c. define the necessary quality checks to be conducted depending on the nature of the donation;

d. have a documented process of peer review of options;

e. Conduct an analysis as to whether the contribution may lead to a 'future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs.

f. Provide no unfair advantage.

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Individual Contract

2 October 2017

Individual Contract

[Updated] Individual Contractors Policy (IC): Determining a competitive process for Individual Contractors (ICs)....

[Updated] Individual Contractors Policy (IC): Determining a competitive process for Individual Contractors (ICs).

The policy was changed to align the requirements of a competitive process for ICs with that of RFQ/ITB/RFP-

Sourcing of candidates:

70a. An individual contractor selection process is considered competitive, even if it results in less than three responsive bids. An award may still be made, but approval depends on due diligence to ensure that sourcing was properly conducted, and that the limited market response was not the result of a restrictive short list or unsuitable sourcing strategy.

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Individual Contract

18 October 2017

Individual Contract

[Updated] Individual Contractors policy (IC): Restrictions concerning former staff members in receipt of a pension benefit....

[Updated] Individual Contractors policy (IC): Restrictions concerning former staff members in receipt of a pension benefit.

The policy was updated to align it with the new HR policy on maximum compensation to be paid to former staff members on pension benefit.

120. Employment of former staff members who are in receipt of a pension benefit from the UNJSPF shall be subject to the following restrictions:

a) Former staff members may not receive compensation of more than US$ 50,000 for up to six months of employment or engagement, without suspension of his or her UNJSPF retirement benefit.

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Other Travel Allowances and Expenses

26 October 2017

Duty Travel

Updated terminal benefits to align with ST/IC/2001/43/Amend 4.
General Considerations of Contracting

27 October 2017

Award and Management of Contract

[New] Contract Face Sheets and General Terms and Conditions...

[New] Contract Face Sheets and General Terms and Conditions

A new set of consolidated and simplified corporate contract templates for the procurement of goods and services have been provided for the following four categories:

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

The new templates replaced the Contract for Professional Services, Institutional Contracts, and Long-Term Agreements (LTAs) but they do not replace the Individual Contract, Purchase Orders, or Contracts for Civil Works. LTAs are now incorporated into the Contract Face Sheet.
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