The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment) Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centra ...
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.
Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE
Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment)
Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)Disposal and Write-Off (Plant and Property)
Leasehold Improvements Acquisition and Maintenance (Leasehold Improvements) Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) Disposal and Write-Off (Leasehold Improvements)
Corporate Purchasing Card Corporate Purchasing Card
Lease Management (Premises and Equipment) Type of Leases and Treatment in UNDP Books Acquisition, Renewal and Termination of Premise Leases Equipment Leases
Management of Local Presences Developing a Business Case for Local Presence Clearing a Local Presence Setting Up a Local PresenceClosing a Local Presence
Duty TravelAuthorizing Official Business TravelPost travelUN Travel Documents and National Passport (policy and procedures)Route, Mode of Transportation, and Standard of AccommodationVisas at Headquarters (New York) (policy and procedures)
Vehicle ManagementVehicle Management
EXPAND
|
The Waiver of Liability for UNDP Vehicles is now available inFrench(document ID POPP-11-3047) in the templates library.
|
The Administrative Services Management chapter has been updated to reflect procedures on day to day management/maintenance of vehicles and on the use of the UN flag on UNDP vehicles and UNDP premises. The chapter now also provides guidance on usage of purchasing card for transactions valued less than USD 2,500.00 and details the associated approval process, including staff members’ accountabilities and responsibilities. The asset management procedures previously located in Contract, Asset and Procurement Management chapter have now been moved into Insurance and Asset Management se ...
The Administrative Services Management chapter has been updated to reflect procedures on day to day management/maintenance of vehicles and on the use of the UN flag on UNDP vehicles and UNDP premises. The chapter now also provides guidance on usage of purchasing card for transactions valued less than USD 2,500.00 and details the associated approval process, including staff members’ accountabilities and responsibilities.
The asset management procedures previously located in Contract, Asset and Procurement Management chapter have now been moved into Insurance and Asset Management section of Administrative Services Management and establish systems for accurate reporting of all physical assets in compliance with the UNDP Financial Rules and Regulations.
EXPAND
|
The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Vehicle ManagementCorporate Purchasing CardTypes of Leases and Treatments in UNDP BooksAcquisition, Renewal and Termination of Premise LeasesEquipment LeasesRelocation ShipmentSecurity ClearanceDaily Subsistence AllowancePost TravelOther Travel Allowances and ExpensesRoute, Mode of Transportation, and Standard of Accommodation
|
The Vehicle Management policy is now available in French. To access the document, click on the French language tab. |
To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated. Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000. |
UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more. |
The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab. |