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Recruitment and Selection Framework Policy

3 November 2011

Further to the Administrator’s message of 1 November 2011 on the launch of the Streamlining Recruitment project, OHR has developed details of the first phase of the project aimed at reducing recruitment and reassignment time for staff on FTA. The content presents a menu of process options for hiring managers that will allow them to reduce their recruitment timeline by at least six weeks depending on the options they choose.

Temporary Appointment

4 August 2016

Types of Appointment

The following provision, which previously required Fast Track activation request are no-longer necessary (i.e. integrated into the main policies). The Regional Bureau Directors are authorized to grant waiver of competitive recruitment for up to 10 (ten) Temporary Appointment (TA) positions per annum, per country office in accordance with the following provisions:(a) The process must ensure that the person selected is the best-qualified candidate to perform the job functions in a fully satisfactory manner;(b) References must be checked prior to contracting/appointment;(c) Contrac ...

The following provision, which previously required Fast Track activation request are no-longer necessary (i.e. integrated into the main policies).

The Regional Bureau Directors are authorized to grant waiver of competitive recruitment for up to 10 (ten) Temporary Appointment (TA) positions per annum, per country office in accordance with the following provisions:
(a) The process must ensure that the person selected is the best-qualified candidate to perform the job functions in a fully satisfactory manner;
(b) References must be checked prior to contracting/appointment;
(c) Contracting/appointing of close family relatives and other conflict of interest matters must be verified prior to contracting/appointment;
(d) The individuals must be medically cleared an enrolled in the applicable medical and life insurance policy prior to contracting/appointment;
(e) The appointment letter/contracts issued must be in compliance with the standard terms and conditions;
(f) The individuals must be informed of the contract terms and standards of conduct as set out in the POPP

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Rank-in-Post

1 August 2017

Rank-in-Post

The Rank in Post policy was amended to reflect changes made to the Recruitment and Selection Policy, which includes the removal of minimum time in post requirements.

Recruitment and Selection Framework Policy

1 August 2017

Recruitment and Selection

The updates are intended to provide a more flexible framework for the recruitment of staff. The following changes were made in July 2017 and the reflected changes were made among others; Clarifies the eligibility for General Service (GS) positions in New York was made. Time-in-Post provision has been removed. Provides a range of assessment methods. Vacancy Announcements may be advertised internally and externally at the same time. A shortlist for any assessment must be comprised of at least two candidates. If no female candidate is included on the shortl ...

The updates are intended to provide a more flexible framework for the recruitment of staff. The following changes were made in July 2017 and the reflected changes were made among others;

Clarifies the eligibility for General Service (GS) positions in New York was made.

Time-in-Post provision has been removed.

Provides a range of assessment methods.

Vacancy Announcements may be advertised internally and externally at the same time.

A shortlist for any assessment must be comprised of at least two candidates. If no female candidate is included on the shortlist, a Hiring Unit must document the efforts that have been made to identify qualified female candidates including re-advertisement. However, no gender waiver is needed.

Participation of national counterparts or government officials on UNDP interview panels is not allowed as either a panel member or observer.

Reference checks can be conducted by phone but they must be documented.

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Experience and Academic Qualifications

1 August 2017

Recruitment and Selection

This updated policy provides required years of experience for holders of Bachelor’s degree to apply for General Service positions.

Recruitment and Selection Framework Policy

1 January 2018

Recruitment and Selection

The guidelines on UNDP Agreed Separation Arrangements in the Recruitment and Selection policy have been deleted as they are now superseded by the new Termination of Appointment Policy. and separations resulting from an approved Rationale for Change prior to 1 January 2018 will continue to follow the UNDP Agreed Separation Arrangements.

Temporary Appointment

2 May 2018

Types of Appointment

The Temporary Appointment (TA) policy updates are in place to accelerate recruitment and streamline the processes to ensure that the TA is used effectively. The changes are as follows:- The TA can now be offered and issued for a period of 1 year and 364 days at the out-set;- The decision to renew TAs beyond the initial 364 days is now decentralised and therefore no longer requires an exceptional approval by the Director, OHR;- The budget and planning provisions for TAs have been streamlined to allow the recruitment process to proceed before confirmation of a budget alloca ...

The Temporary Appointment (TA) policy updates are in place to accelerate recruitment and streamline the processes to ensure that the TA is used effectively. The changes are as follows:
- The TA can now be offered and issued for a period of 1 year and 364 days at the out-set;
- The decision to renew TAs beyond the initial 364 days is now decentralised and therefore no longer requires an exceptional approval by the Director, OHR;
- The budget and planning provisions for TAs have been streamlined to allow the recruitment process to proceed before confirmation of a budget allocation but requiring that funding be secured prior to the offer of appointment being issued;
- Alignment of the benefits and entitlements with the new compensation package;
- Alignment with the UNDP policy on the retiree earnings limit;
- Clarification on the granting of a with-in-grade increment for TAs with an uninterrupted duration of more than one year;
- Removal of references to discontinued contractual modalities (SSA/ALD).

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Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

23 September 2019

Recruitment and Selection

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than th ...

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

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Rank-in-Post

13 January 2020

Rank-in-Post

The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

Recruitment and Selection Framework Policy

12 February 2020

Recruitment and Selection

OHR has published guidelines on the use of detail assignments for UNDP staff members. The purpose of these guidelines is to set out the conditions and procedures for detail assignments and to outline the roles and responsibilities concerning their administration, including selection and funding. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0.

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

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