Reporting, retaining, and disposing received gifts, honours, decorations, favours, hospitality, or remuneration received from governmental or non-governmental sources without prior UNDP approval

Steps

Within seven calendar days of receiving, without prior UNDP approval, a gift or other item from a governmental or non-governmental source for any of the reasons stated under paragraphs 15 – 25 of the Gifts Policy, the recipient must notify their Head-of-Office or Resident Representative, complete the UNDP Gift Declaration and Registration Form, and submit the form to the Gifts Administrator (gifts.administrator@undp.org).

Responsible Party

Head-of-Office or Resident Representative,

Gifts Administrator

Template/Guideline

Gift Declaration and Registration Form

Download

Explanatory Notes

Steps

Upon receipt of a completed UNDP Gift Declaration and Registration Form, the Gifts Administrator shall record the declared item in the Registry and, in addition to the options listed under paragraph 30 of the Gifts Policy, may instruct the staff that the item be declined and returned to the source.

Responsible Party

Gifts Administrator

Template/Guideline

Explanatory Notes

Steps

Regarding items that may be held by UNDP, pending being returned to the recipient upon their separation from UNDP, the Office of General Operations is limited to storing personalized medals, small plaques, and other similar items. The Office of General Operations will be responsible for determining how such an item will be stored.

Responsible Party

Office of General Operations

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security