Obtaining prior approval to receive a gift, honour, decoration, favour, or hospitality from a non-governmental source | United Nations Development Programme

1	Steps The Gifts Administrator will establish and maintain a Registry for all gifts, honours, decorations, favours and hospitality, received by UNDP personnel as of the date this policy takes effect. The Registry will include the following information: The name and functional title of the recipient; The name of the governmental or non-governmental source; A description of the item and the circumstances that led to it being presented; The date of receipt; and The action taken for the item's disposition, including if the item is transmitted to the Gifts Administrator.	Responsible Party Gifts Administrator	Template/Guideline	Explanatory Notes
2	Steps If an individual becomes aware that they are to be offered a gift or item, other than remuneration from a non-government source that is not an individual or entity doing or seeking to do business with the UN/UNDP, and wishes to accept the item on an exceptional basis, they must first obtain their Head-of-Office or Resident Representative’s agreement and then complete and submit to the Gifts Administrator the UNDP Gift Declaration and Registration Form. The individual shall not accept the offered item unless formal approval is granted by the Gifts Administrator. Where required, the Gifts Administrator may consult with the Ethics Office, the Legal Office and other offices in UNDP prior to communicating a decision to the individual.	Responsible Party Head-of-Office or Resident Representative, Gifts Administrator	Template/Guideline Gift Declaration and Registration Form Download	Explanatory Notes
3	Steps If the Gifts Administrator approves the request, they shall inform the individual in writing and record the item in the Registry. In cases of approval, the Gifts Administrator will determine the final disposition of the item, including: Authorizing that the item be retained by the recipient; Authorizing that the item be retained by UNDP and displayed in the respective UNDP office; Instruction for the item to be sent to the Gifts Administrator for retention by UNDP and returned to the UNDP personnel further to their separation from service; Instruction for the item to be sent to the Gifts Administrator for disposition by UNDP, including monetization for the benefit of UNDP or other group as determined by UNDP; or Any other means of disposition determined by the Gifts Administrator to be in the best interests of UNDP.	Responsible Party Gifts Administrator	Template/Guideline	Explanatory Notes
4	Steps Should the Gifts Administrator not approve the request, the individual shall be instructed in writing by the Gifts Administrator to decline the offered gift or other item.	Responsible Party Gifts Administrator	Template/Guideline	Explanatory Notes