1 |
StepsFlowchart – Medical Evacuation Travel (MET) Process |
Responsible Party |
Template/Guideline |
Explanatory Notes |
2 |
StepsRequest approval for MET to Head of Office and advise HR Administrator |
Responsible PartyStaff member |
Template/Guideline |
Explanatory NotesRequest for MET must be accompanied by a medical report from the attending physician that justifies medical necessity. |
3 |
StepsVerify eligibility of patient for MET |
Responsible Party
|
Template/Guideline |
Explanatory NotesInternational and national staff members with an appointment governed by the UN Staff Regulations and Staff Rules. |
4 |
StepsConsult with UN Examining Physician/UN Dispensary Physician on the need for MET |
Responsible PartyHead of Office |
Template/Guideline |
Explanatory NotesHead of Office (RR/Officer-in-Charge) |
5 |
StepsEvaluate and recommend MET |
Responsible PartyPhysician |
Template/Guideline |
Explanatory NotesThe local Medical Officer of the Regional Commission or |
6 |
StepsApprove MET to a recognized regional medical centre within the region |
Responsible PartyHead of Office |
Template/Guideline |
Explanatory NotesIf MET is not authorized, the HR Administrator should inform the staff member. |
7 |
StepsEvaluate request for MET outside the region and approve MET to any other place other than the recognized medical centre within the region |
Responsible PartyUN Medical Director |
Template/Guideline |
Explanatory NotesThe Head of Office should forward a request to the UN Medical Director with the following information: |
8 |
StepsArrange MET: |
Responsible Party
|
Template/Guideline |
Explanatory NotesIn non-emergency cases, appointments with the hospital should be confirmed before the staff member or dependent leaves on MET; Cost estimate forms should be completed at least 10 days before hospitalization or no later than three days after hospitalization in cases of emergency |
9 |
StepsApprove the application for hospitalization and direct billing; |
Responsible Party
|
Template/Guideline |
Explanatory NotesInsurance Company Cigna, MIP or any of the New York Insurance Plans |
10 |
StepsTake MET |
Responsible PartyStaff member, Dependent |
Template/Guideline |
Explanatory NotesFor local staff covered under MIP, please refer to MIP Rules. |
11 |
StepsFor a patient covered under MIP, sign and forward the GMC Prior Agreement form completed by the doctor to GMC. |
Responsible PartyStaff member, Dependent |
Template/Guideline |
Explanatory NotesFor local staff covered under MIP, please refer to MIP Rules. |
12 |
StepsRequest completion of ‘Medical Evacuation’ form (MS.39) by the attending physician at the place of evacuation, together with a complete medical report to the Medical Service through the attending physician at the staff member’s duty station within two weeks of the evacuee’s return to the duty station |
Responsible PartyStaff member, Dependent |
Template/Guideline |
Explanatory Notes |
13 |
StepsForward the ‘Medical Evacuation’ form (MS.39) and the medical report from the attending physician to the UN Medical Director when the staff member returns from MET |
Responsible PartyPhysician |
Template/Guideline |
Explanatory NotesThe local Medical Officer of the Regional Commission or |
14 |
StepsMaintain a complete record of the MET; |
Responsible Party
|
Template/Guideline |
Explanatory NotesA written record must be kept by the local HR/Operations Manager of each MET, setting out the following information (which should be forwarded to UNMS): |
15 |
StepsRepatriation of mortal remains |
Responsible Party
|
Template/Guideline |
Explanatory NotesThe funding source for the authorized expenses related to the preparation and transportation of mortal remains is the same funding source against which the staff member’s salary is charged. Please be guided by Annex D. |