Step

Request annual leave

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Request for Leave: Quantum link requires UNDP username and password.

• Staff member applies for annual leave in Quantum.
• Staff members are responsible at all times for ensuring that they have sufficient annual leave accrued to cover. any period of absence on annual leave, home leave, family visit, reverse education grant travel in lieu of a child.

Step

Requests annual leave through the regional bureau for approval.

Responsible Party

Template/Guideline

Explanatory Notes

The regional bureau should be advised by the Resident representative of any absences from the country of the duty station, and to designate an officer-in-charge during such absence.

Step

Approve, Deny or request amendment for the annual leave request.

Responsible Party

Template/Guideline

Explanatory Notes

• Leave is approved in accordance with the leave plan of the office.
• Staff member is automatically informed via via Quantum notification.
• Approval, denial or request to amend annual leave that is submitted manually off-line must be entered retroactively in Quantum and approved.

Step

Take leave

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Step

Staff member and supervisor ensure annual leave balance in Quantum is correct.

Responsible Party

Staff member,

Template/Guideline

Explanatory Notes

It is the responsibility of the staff member and supervisor to ensure that annual leave is properly recorded and approved to ensure balance in Quantum is correct.

Step

Commutation of Annual Leave

Responsible Party

Template/Guideline

Explanatory Notes

The annual leave balance in Quantum at the time of close of business will be used for the commutation of annual leave upon separation. 

A sign off is no longer needed by staff member and business unit.