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Security

Vehicle Management

Effective Date

Mar 04, 2020

Summary of Changes

To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated. Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.

Acquisition and Maintenance (Furniture and Equipment)

Effective Date

Mar 13, 2020

Summary of Changes

​The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 64 of the Furniture and Equipment: Acquisition and Maintenance policy, as well as in clause 1 of the Asset Management Atlas User Guide.

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.

Handling of Cash and Receipts Treasury

Effective Date

Mar 19, 2020

Summary of Changes

​Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies.

UNFCU Share Account Management

Effective Date

Mar 19, 2020

Summary of Changes

​The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU.

Performance Management and Development

Effective Date

Mar 27, 2020

Summary of Changes

The Performance Management and Development policy and procedures have been updated with a view to:

  • Further strengthening accountability for performance and performance management;
  • Enhancing linkages between performance and other human resources management decisions; and
  • Further streamlining performance management processes and procedures.

The revision of the policy on PMD is part of a more comprehensive effort to improve the quality of talent management in UNDP and, as such, is closely linked to a series of other initiatives related to performance management (e.g. a new programme on reward and recognition), career management (e.g. talent interviews), succession (e.g. staff selection for key roles) and learning and development.

Information Disclosure

Effective Date

Apr 12, 2020

Summary of Changes

​The policy has been updated to reflect the following: Updates to Annex 2 examples of information in the exception list, updates to URLs of linked documents and the shift from the United National Development Assistance Framework (UNDAF) to the United Nations Sustainable Development Cooperation Framework (UNSDCF).

Establishment and Use of Electronic Banking Systems

Effective Date

Apr 13, 2020

Summary of Changes

​The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template.

Cost Recovery from Other Resources - GMS

Effective Date

Apr 15, 2020

Summary of Changes

​A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities.

Contract Management

Effective Date

Apr 22, 2020

Summary of Changes
The Amendment Letter template in clause 17 (e) of the Contract Management policy will be used for all amendments for the procurement of goods and services (POPP-11-2475).

Special Leave

Effective Date

Apr 23, 2020

Summary of Changes

Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months.

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