Programme and Operations
Policies and Procedures
Search
icon-language English icon-global Locations
Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Authorizing Official Business Travel

Effective Date

Sep 20, 2019

Summary of Changes

The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:
- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500
- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available
- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.

Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

Effective Date

Sep 23, 2019

Summary of Changes
The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

Visas at Headquarters (New York)

Effective Date

Sep 24, 2019

Summary of Changes
TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication.
1. TTS.1 form to include interns as an option of person type at the top of the application.
2. The visa application for dependents other than spouses / children (P.209) has both been updated.
3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)

Protection against Retaliation

Effective Date

Oct 14, 2019

Summary of Changes

The Protection Against Retaliation policy is now available in Portuguese and Arabic.

Engaging CSO/NGO as a Responsible Party

Effective Date

Oct 15, 2019

Summary of Changes

The Request For Information template is available in French in the template library (POPP-11-3092).

Memorandum for Provision of Services (formerly Management Service Agreements)

Effective Date

Oct 18, 2019

Summary of Changes

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).

Internal Control Framework

Effective Date

Oct 22, 2019

Summary of Changes

The ICF Operational Guide has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services:

  • bank-to-book (B2B) reconciliation;
  • cash management;
  • assets management;
  • inventory management;
  • vendor management;
  • accounts payment processing;
  • pay cycle;
  • general accounting;
  • travel processing;
  • project financial closure and donor financial reporting;
  • VAT processing;
  • procurement: LTA Goods, Services and Works;
  • procurement: purchases over US$ 150,000 except IC;
  • human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.

    • Select Responsible Parties and Grantees

    Effective Date

    Oct 23, 2019

    Summary of Changes

    The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four).

    UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

    Effective Date

    Oct 24, 2019

    Summary of Changes

    The UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct is available in French. To access the document, click on the French language tab.

    Acquisition, Renewal and Termination of Premise Leases

    Effective Date

    Nov 05, 2019

    Summary of Changes

    The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.

    Subscribe to