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UNDP Policy and Procedures for Engagement on National Salary Supplementation Schemes (NSSS) and National Salary Payment Schemes (NSPS)

Policy Area:

Programme and Project Management

Policy Chapter:

Implement

UN Policy on Payment to Government Staff (Joint Consultative Group On Policy Or JCGP)

Policy Area:

Programme and Project Management

Policy Chapter:

Implement

Appraise and Approve

Effective Date

May 30, 2023

Summary of Changes

Following the launch of the new platform for the Social and Environmental Standards Procedures (SESP) and the Project Quality Assurance in Quantum+ (under Risk Tools) the Development Project procedures have been updated, as follows:

Step 1.0 Appraise the quality of the project in the local project appraisal committee - The new Project Quality Assurance (QA) Design and Appraisal (Quantum +) link and the Project QA Design and Appraisal User Guide (Quantum +) have been added.

Step 2.0 Update and approve the final quality assurance report in the Corporate Planning System - The new Project Quality Assurance (QA) Design and Appraisal (Quantum +) link and the Project QA Design and Appraisal User Guide (Quantum +) have been added.

Step 5.0 Apply the Gender Output Markers and activate the project in Quantum - The Gender Marker has been replaced with Output Markers and Atlas - Project ID has been replaced with Quantum – project number.

Step 7.0 Initiate the project - Atlas has been replaced with Quantum.

Partner Personnel Services Agreement

Effective Date

Dec 04, 2023

Summary of Changes

This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreement from 31 December 2023 to 30 June 2024.

Supplementary Protocols for Crisis Contexts

The Supplementary Protocols for Crisis Contexts complement the updated SOPs for Immediate Crisis Response to address crisis more holistically at an organizational level and are published as a related policy. The Supplementary Protocols were developed through distilling lessons from 17 UNDP priority countries over the past 18 months, guiding UNDP’s response in Anticipate & Prevent settings and in Fragile & Protracted contexts. The protocols are fully aligned with UNDP’s Enterprise Risk Management policy

Policy Area:

Crisis Response

Policy Chapter:

Standard Operating Procedure for Crisis Response and Recovery

Allocation of TRAC 3 Resources for Crisis Engagements

Effective Date

Nov 22, 2023

Summary of Changes

The policy has been updated as follows:

  • Allocation and reporting processes have been simplified.  
  • Funding arrangements for Anticipation & Prevention and Protracted & Fragile contexts have been specified: TRAC 3 can only be allocated as part of an integrated resources envelope to support planning and immediate actions. 
  • The use of TRAC 3 funds was adjusted for both category 1 (formerly: assessments & coordination) and category 2, where funds allocated under category 1 can now be used to fund any immediately required action on a no-regrets basis, while category 2 funds continue to be allocated as seed funding for response programmes. 
  • A reporting template for Country Offices to report on the use of TRAC 3 funds has been added in Section 3 of the policy document.

Allocation of TRAC 3 Resources for Crisis Engagements

Document Type

Policy

Effective Date

Nov 06, 2023

Planned Review Date

Nov 06, 2026

Published in:

Supplementary Protocols for Crisis Contexts

The Supplementary Protocols complement the updated SOP for Crisis Response and Recovery to address crisis more holistically at an organizational level and are published as a related policy in the SOP for Crisis Response and Recovery policy page. The Supplementary Protocols address crisis more holistically at an organizational level, as defined in UNDP’s Crisis Offer, including through investing more in Anticipation & Prevention of crisis (“Getting ahead of the crisis curve”), and through providing more sustained and predictable corporate engagement in Protracted & Fragile contexts (“Breaking the cycle of fragility”) – key aspects of the Crisis Offer that were premised strongly on feedback from UNDP Country Offices during its formulation. The protocols were developed through distilling lessons from 17 UNDP priority countries over the past 18 months, guiding UNDP’s response in Anticipate & Prevent settings and in Fragile & Protracted contexts. The protocols apply to country specific as well as to sub-regional engagements and are fully aligned with UNDP’s Enterprise Risk Management policy.

Document Type

Policy

Effective Date

Nov 06, 2023

Planned Review Date

Nov 06, 2026

Published in:

Standard Operating Procedure for Crisis Response and Recovery

Effective Date

Nov 22, 2023

Summary of Changes

The Crisis Response and Recovery SOP has been updated as follows:

  • The revised SOP document is aligned to UNDP’s Crisis Offer along with new terminologies and structures in UNDP’s Crisis Bureau.
  • Roles and responsibilities are clarified for all those involved in UNDP’s Crisis Board and Crisis Management Support Team (CMST).
  • A specific timeline (6 months) has been established to close the phase of corporate support to a crisis response from the UNDP’s Crisis Bureau’s side.
  • An overview of the Crisis Response and Recovery Process has been added as an annex.
  • Communication, partner engagement and resource mobilization sections have been revised and key communication actions and messages were added as annex.
  • Operations sections have been reviewed and aligned with recent organizational changes, and additional measures to fast-track implementation have been added.

The Supplementary Protocols for Crisis Contexts complement the updated SOPs for Immediate Crisis Response to address crisis more holistically at an organizational level and are published as a related policy. The Supplementary Protocols were developed through distilling lessons from 17 UNDP priority countries over the past 18 months, guiding UNDP’s response in Anticipate & Prevent settings and in Fragile & Protracted contexts. The protocols are fully aligned with UNDP’s Enterprise Risk Management policy.

Standard Operating Procedure for Crisis Response and Recovery

The SOP for Crisis Response and Recovery aims to provide a robust institutional and operational framework so that critical decisions and actions can be taken quickly in response to crisis situations at country, regional or global level. The SOP also aims to ensure a transparent and fast process for Country Offices to request and receive critical corporate assistance to respond to a crisis and initiate early recovery activities. The SOP is fully aligned with UNDP’s Crisis Offer and not only regulates UNDP’s engagement in response and recovery contexts, but also defines our approach to crisis anticipation and/ or prevention as well as our support mechanism in protracted and fragile settings.

Document Type

Policy

Effective Date

Nov 06, 2023

Planned Review Date

Nov 06, 2026

Published in:

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