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Request for Secondary Bid

Document Type

Template

Published in:

Internship

Effective Date

Sep 06, 2024

Summary of Changes

The Internship Agreement Form was revised to align with the current policy prohibiting the shortening of an internship for appointment while not restricting interns from applying to positions during their internship.

Sustainable Procurement

Effective Date

Sep 04, 2024

Summary of Changes

The Sustainable Procurement policy has been updated to include the hyperlinks to sustainable procurement guidance notes which all business units are requested to use when establishing requirements, specifications, terms of reference for the relevant procurement categories:

Procurement Methods

Effective Date

Sep 03, 2024

Summary of Changes

The Procurement Methods policy has been updated with revised hyperlinks of the following solicitation templates: ITB, RFP, RFQ, RFO and RFP for Low Value Requirements. The templates have been updated to adopt UN HLCM templates for use by UNDP and to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall in January 2023. The templates have also been aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

The Request for Proposal for Low Value Requirements (less than USD 200,000) template has been revised to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall. The revised template also includes a section on bidders' declaration and is aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

Request for Offer (RFO)

Document Type

Template

Published in:

Quality Assurance for Health Products

Effective Date

Sep 02, 2024

Summary of Changes

The revised Quality Assurance for Health policy and procedures result from valuable lessons learned from implementing the 2018 policy version during the height of the COVID-19 pandemic. It serves to assure the safety of all health products procured by UNDP, in line with international best practices. The significant changes in the revised policy include the following: 

1.    Requirements for PPE, in-vitro diagnostics, and medical gas systems. 
2.    Recognition of market clearances and manufacturer certificates issued by Conformity Assessment Bodies that are members of the International Accreditation Forum for Class A medical devices.
3.    Roles and responsibilities of the UNDP QA in CO/RBx managed procurement
4.    Establish a committee to conduct risk-benefit assessments of health products in complex situations. 
4.    Recognition of QA approvals made by other UN agencies and other international organisations.
5.    Requirements for emergency assessments and approvals in response to pandemics declared by WHO and levels of crises declared by UNDP. 
5.    Clarifies requirements for the use of Research Use Only products used in medical laboratory settings.
6.    Recognition of health product market authorisation and other regulatory activities of WHO Listed National Regulatory Authorities.
7.    Recognition of health product market authorisation and other regulatory activities of National Regulatory Authorities with WHO maturity Level 3 and 4 in specific conditions. 

Dependency Status and Allowances

Effective Date

Aug 26, 2024

Summary of Changes

The Dependency Status and Allowances policy has been updated to reflect an increase in the amount of the special dependency allowance for international staff.

Performance Management and Development

Effective Date

Jul 10, 2024

Summary of Changes

This change to the Performance Management and Development policy introduces an additional option in the Annual Performance Review (APR) overall rating scale. Previously, the overall performance rating scale options included: ‘Successfully meets performance expectations’ and ‘Does not fully meet performance expectations’. From 2024 onwards, an additional option will be included, namely: ‘Partially meets performance expectations’.

The Talent Management Committee (TMC) can now review both ‘Partially meets performance expectations’ and ‘Does not meet performance expectations’ ratings under dispute. And both ratings, should staff members disagree with the TMC outcome, can be rebutted through a standard rebuttal process.

The introduction of the new rating scale has also resulted in some changes to the Performance Improvement Process for underperformance related to timelines and procedures. Supervisors can still initiate a Performance Improvement Plan (PIP) early in the year if needed, but it now becomes mandatory if the Mid-Term Review indicates significant improvement is necessary. PIPs must also be implemented following Annual Performance Reviews that result in 'Partially meets' or 'Does not meet' ratings.

If performance does not improve as expected or if the supervisee refuses to comply with the PIP, their appointment may be terminated or not renewed.  A supervisee can have up to two consecutive PIPs for a 'Partially meets' rating and one PIP for a 'Does not meet' rating unless a waiver is obtained. Supervisors are responsible for developing PIPs and for providing ongoing support and feedback throughout the process.

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