Any data or information, regardless of its form or medium, which is or has been electronically generated by, transmitted via, received by, processed by, or represented in an ICT resource.
A room or a set of rooms along with wiring closets where working equipment used to deliver ICT systems and infrastructure is sited (e.g. server room, UPS room, LAN closet, etc).
A set of ICT systems, communications cabling, and power supplies along with environmental support like equipment racks or cooling system installed in the ICT facility of the corresponding office or reasonably close to it.
An employee or contractor who is responsible according to the terms of reference for planning, architecting, deploying, maintaining supporting and improving overall ICT infrastructure and its components in the corresponding office.
ICT resource: any tangible or intangible asset capable of generating, transmitting, receiving, processing, or representing data in electronic form, where the asset is owned, licensed, operated, managed, or made available by, or otherwise used by, the United Nations;
Hardware, software and firmware of computers, telecommunications and network equipment or other electronic information handling systems and associated equipment. ICT systems include any equipment or interconnected systems or subsystems of equipment that are used in the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission or reception of data/information. [ISO/IEC 24762:2008]
The management and delivery of project activities to achieve specified results including the procurement and delivery of UNDP project activity inputs and their use in producing outputs, as set forth in a signed document, the Annual Work Plan, between UNDP and the Implementing Partner.
According to Article 17 of UNDP’s financial regulations, an implementing partner is “the entity to which the Administrator has entrusted the implementation of UNDP assistance specified in a signed document along with the assumption of full responsibility and accountability for the effective use of UNDP resources and the delivery of outputs, as set forth in such document.
The Independent Evaluation Office is a functionally independent unit within UNDP that supports the oversight and accountability functions of the Executive Board and the management of UNDP, UNCDF and UNV. The structural independence of the Office underpins and guarantees its freedom to conduct evaluations and report evaluation results to the Executive Board. The main role of Office is to conduct independent evaluations according to the plans and costed programmes of work approved by the Executive Board.
The costs incurred by the organization in support of programmes or projects that cannot be directly attributed to such specific programmes or projects.
An individual contractor is an individual engaged by the Organization from time to time under a temporary contract to provide expertise, skills or knowledge for the performance of a specific task or piece of work, which would be short-term by nature, against the payment of an all-inclusive fee. The work assignment may involve full-time or part-time functions similar to those of staff members, such as the provision of translation, editing, language training, public information, secretarial or clerical and part-time maintenance services or other functions that could be performed by staff. An individual contractor need not work on United Nations premises.
A formal declaration following the decision of the CPO that a Respondent is ineligible for a period of time to (a) be awarded and/or partake in contracts financed, administered or executed by UNDP, (b) conduct new business with UNDP as an agent or representative of other vendors, (c) partake in having discussions with UNDP regarding new contracts. Exceptionally, the ineligibility may be permanent.
The Ineligibility List is a central roster, hosted and maintained confidentially by the United Nations Global Marketplace (UNGM) as a protected electronic document that aggregates information provided by each participating entity, including UNDP. Vendors that are subject to sanctions that affect their eligibility, pursuant to sanctions proceedings, shall be entered into the Ineligibility List for a term starting upon notification of the CPO’s decision and ending once they are deemed to be rehabilitated. The Ineligibility List shall have restricted access, and shall not be published or otherwise distributed.
A Vendor who has been debarred by UNDP, and either (1) is the subject of a current period of debarment; or (2) has not requested to be reinstated as an active Vendor via a request for rehabilitation.
In general, raw data that (1) has been verified to be accurate and timely, (2) is specific and organized for a purpose, (3) is presented within a context that gives it meaning and relevance, and which (4) leads to increase in understanding and decrease in uncertainty. The value of information lies solely in its ability to affect a behavior, decision, or outcome. [www.businessdictionary.com]
Information Technology Infrastructure are the components required to operate and manage enterprise IT environments, which includes hardware, software, networking components, an operating system (OS), and data storage, all of which are used to deliver IT services and solutions.
Innovation challenges are defined as prized challenges that Business Units (Country Offices) organize to solicit innovative ideas and solutions to address development challenges which cannot be achieved through traditional solicitation processes.
Innovation challenges solicit ideas and solutions to address development challenges. Innovation challenges: (a) often include stakeholders who are not necessarily affected by the development challenge, but well placed to develop solutions, including private sector actors; (b) typically limit themselves to the generation or testing of ideas, but not their implementation; (c) can be awarded directly by the head of office for grants up to $40,000 without further review. See the policy on innovation challenges. 29. Innovation challenges can be done in projects directly implemented by UNDP or when UNDP provides support services to national implementation (COS services). Low-value grants can be used in parallel to other engagement types with responsible parties or as part of a dedicated grant project.
Inputs are the personnel (including staff, service contract holders, UN Volunteers and consultants), goods, services, partnerships and low-value grants required to produce planned outputs. Inputs are obtained on the basis of the project workplan and the corresponding budget. Where the progress towards planned outputs is not advancing as expected, the project board should review the strategy of the project, including the workplan, budget and inputs.
Covers the estimates as approved by the Executive Board relating to the activities and associated costs in the cost categories of development effectiveness, United Nations Development Coordination, management and special purpose.
Institutional effectiveness projects manage inputs and activities that enable UNDP to contribute to development results. This type of project does not require a project document and can operate on a continuing basis. An annual workplan and budget must be prepared and approved by staff with appropriate delegation of authority
Instructions to Offerors/Proposers – the complete set of documents which provides Offerors/Proposers with all information needed and procedures to be followed in the course of preparing their Offer/Proposal.
Intangible Assets are the non-physical items of value that UNDP owns. The defining characteristics of an Intangible Asset are the lack of physical existence (cannot be touched), and having no set monetary value. They cannot be seen or touched, but are nonetheless important to UNDP’s success. Intangible Assets may be internally generated, such as internally developed software, or acquired from external sources e.g. goodwill (which may not apply to UNDP), or brand name e.g. If UNDP uses a reputable trademark in implementing one of its projects.
The primary inter-agency mechanism for the HACT framework at HQ level is the HACT Advisory Committee. It serves in an advisory capacity only, providing inter-agency policy advice, technical guidance and support to agencies implementing the HACT framework. The committee consists of individuals from finance and programme units from the various agencies.
A temporary suspension of a Vendor’s eligibility to participate in new procurement processes, as further described in paragraph 66 of the Vendor Sanctions Policy to protect UNDP’s interests pending the completion of either an investigation into Proscribed Practices or the VRC process. Interim suspensions are internal measures that are not reported on the UNGM.
Internal audit report means the final report resulting from an audit signed by the Director of the Office of Audit and Investigations and issued to the Administrator and the auditees for their consideration and for the implementation of recommendations. The report is also provided to the UN Board of Auditors.
Internal control is a process, effected by a governing body, management or other personnel of an organization, designed to provide reasonable assurance regarding the achievement of objectives in the categories of (i) effectiveness and efficiency of operations, (ii) reliability of financial reporting, and (iii) compliance with applicable laws and regulations.
The Internal Control Framework covers key control factors such as planning, monitoring, communication, policies, procedures, segregation of duties, individual authorities and accountabilities that combined, inter alia: safeguard assets from inappropriate use and loss from fraud and error; help ensure the quality of internal and external reporting, through the maintenance of proper records and information flows; facilitate compliance with applicable laws, regulations and internal policies.
The International Personnel Services Agreement (“IPSA”) is a legal instrument established by the United Nations Development Programme in order to engage the services of individuals to provide a time-limited service to UNDP under a services-based contract. This new modality has two key objectives: On the one hand, it aims to provide UNDP with a comprehensive, flexible and cost-effective contractual framework which responds to project- and programme-based, as well as operational and administrative, requirements. On the other, the IPSA will at the same time provide for attractive, stable and fair conditions of employment which ensure that UNDP is able to attract, select and retain the services of high-quality individuals. Individuals engaged under this instrument have the status of International Personnel Service Agreement Holders, and are specifically engaged in recognition of their skills and expertise, to provide identified deliverables. These individuals are not UNDP staff members, but are considered affiliate personnel and, as such are not governed by or subject to the United Nations’ Staff Regulations and Rules. Nor is this contract modality governed by national legislation in countries where UNDP operates. Given that the services covered by the IPSA may only be provided by natural and not legal persons (e.g., duly formed/registered companies), and by non-incorporated partnerships, the IPSA falls within the overall scope of UNDP Human Resource management framework.
The purpose of the Internship programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand experience with the day-to-day working environment of UNDP.
Inventory in transit is en-route goods purchased that are in the ownership of UNDP but in the possession of the carrier. The inventory in transit that is owned by UNDP (based on INCOTERMS 2020) must be recorded as inventories. Therefore, it is very important to determine the ownership of inventory items in transit based on respective INCOTERMS 2020.
The process of planning and conducting appropriate lines of inquiry to determine the factual basis of allegations, and, if substantiated, assembling a dossier of evidence to permit a decision at a later stage as to whether formal charges of misconduct should be made against a staff member, or, whether the case should be closed.
is any person who is not the investigation subject but who cooperates with an investigation, for instance by being interviewed or by providing information. Investigation participants may be staff members cooperating pursuant to Staff Regulation 1.2 (r) and Staff Rule 1.2 (c), or non-staff and third persons who provide relevant information.
A member of the Office of Audit and Investigations (OAI) or a person authorised by OAI to conduct an investigation related to cases of allegations of wrongdoing. An investigator may also be a person authorised directly by the Secretary-General or the Administrator in certain cases, to conduct an investigation into allegations of wrongdoing.
An invitation to bid is used to procure goods or works valued at US $200,000 or more. It does not require prospective bidders to specify the manner of production, technical approaches or management/supervision of required activities. The invitation to bid only requests details on costs to meet precise specifications for goods. The method may also be used in procuring construction works or services that can be quantitatively and qualitatively defined.
ITM COE refers to the ITM Digital Corporate Platforms Application Center of Excellence (CoE), which is the ITM Center tasked with provision of advice to Country Offices and Business Units on applications development.
The order of magnitude of the Regular Resources expected to be available from UNDP during a specified period for the financing of UNDP programme activities at the country level.
A TA is a staff appointment governed by the amended UN Staff Regulations and Rules for activities expected to be of a finite and temporary duration not exceeding one year and 364 calendar days.
Terminal expenses include all expenditures for transportation between the air terminal or other point of arrival or departure, and the hotel or place of dwelling, including transfer of baggage, and other incidental expenses. It should be paid as part of the travel advance or the travel claim settlement. No receipts are required for standard terminal expenses.
A termination of appointment is a separation from service initiated by the Organization (see UN Staff Regulation 9.3 and Staff Rule 9.6 for the purpose of: a) ending the continuing or permanent appointment of a staff member prior to the mandatory age of separation; or b) ending the temporary appointment or fixed-term appointment of a staff member prior to the date of expiration of the appointment.
The document included in the RFP which describes the objectives, scope of services, activities, tasks to be performed, respective responsibilities of the proposer, expected results and deliverables and other data pertinent to the performance of the range of duties and services expected of the successful proposer.
Thematic Trust Funds are a type of open trust fund. They are a flexible co-financing modality designed to help UNDP align and focus its programmes around its goals, and to provide donors with an opportunity to demonstrate their commitment to this process.
Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is: a) Two hours away from the office (including travel time) when the infant is one year old or younger; or b) One hour away from the office (including travel time) when the infant is between one and two years If a nursing mother has more than one breastfeeding infant, the maximum duration for leaving the office as specified above may be increased by up to 30 minutes for each additional infant.
Tolerance is the permissible deviation from a plan (in terms of time and cost) without bringing the deviation to the attention of the next higher authority .
The project can fund training to contribute to expected results and the capacity development strategy. Key policies and principles are: a. Participants in training are project beneficiaries and government staff; b. UNDP programme resources may not be used for training UNDP staff alone; c. Sitting fees cannot be paid for training, although UNDP may finance travel and allowances for participants who live somewhere other than where the training event takes place; e. The implementing partner must establish procedures to ensure that the best-qualified candidates are selected for training; f. The employer, normally the government, is responsible for ensuring that the participant puts the training to good use to achieve results.
Recorded at a chart field level in all Quantum financial systems, and ultimately as the data pass from one system to another, it is summarized by chart field in the General Ledger.
Movement of a staff member from one organization to another under conditions which give the staff member no right to return to the releasing organization.
While UNDP country, regional and global programmes have fixed time durations, they build on the results achieved in the last programme to transition into the new one. It is mandatory to transition from one programme to the next by carefully considering the achievements, challenges and lessons learned of the current programme in developing the theory of change of the new programme.
Transitional NCCs are defined as countries with 2012-2015 average GNI per capita greater than $12,475 for the first time compared to its status in the previous biennial budget period.
Transparency is a key principle underlying accountability. Duties and responsibilities should be clearly defined and staff members should be seen to accept and carry out these responsibilities.(f) Transparency refers to a process by which reliable, timely information about existing conditions, decisions and actions relating to the activities of the organization is made accessible, visible and understandable.
The travel claim is a post-travel report that the traveller is required to submit to the authorizing unit within two weeks from completion of travel when their travel is organized and paid for by UNDP. The travel claim provides appropriate documentation that the travel occurred; enables the traveller to claim reimbursement of additional travel expenses; and, should the travel advance have exceeded the amount of reimbursable expenses, enables the traveller to repay the amount of overpayment.
Travel expenses that shall be paid or reimbursed by the UNDP under the relevant provisions of the Staff Rules include: a) Transportation expenses; b) Terminal expenses; c) Daily subsistence allowance (DSA); d) Miscellaneous expenses.