Recently updated

Supplier Management

19 April 2023

The policy has been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution | Safe Management | Supplier Management | Working with External Auditors

Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution | Safe Management | Supplier Management | Working with External Auditors

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7 February 2022

Cash Arrangement | Cash Management | Regular Resources | Expense Management | Working with External Auditors

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Project Petty Cash Fund (PPCF). 2. Project Cash on Hand for DIM Projects (PCH). 3. Bank Account Reconciliation. 4. Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution. 5. Safe Management. 6. Creating and Approving Vendors. 7. Handling Cash and Receipts. 8. Working with External Auditors.

Supplier Management

1 February 2021

Expense Management

The Vendor Management SOP for clustered COs has been thoroughly reviewed and revised in conjunction with the new SOP for Vendor Management - Non-Clustered Country Office announced by the BMS director on 18 July 2020. The SOP incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists in detail, and quarterly maintenance of vendor records. The SOP is effective as of 1 February 2021.

Supplier Management

10 July 2020

Expense Management

The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).

Accounts Receivable | Trust Fund Management | Supplier Management | Purchase Orders (Obligations, Maintenance and Closure) | Prepayments | Accounts Payable | Disbursing Funds (Making Payments) | Raising E-requisitions | Working with External Auditors | Quantum Financial Closure Instructions

Accounts Receivable | Trust Fund Management | Supplier Management | Purchase Orders (Obligations, Maintenance and Closure) | Prepayments | Accounts Payable | Disbursing Funds (Making Payments) | Raising E-requisitions | Working with External Auditors | Quantum Financial Closure Instructions

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13 March 2020

Other Resources | Pipeline and Revenue Management | Expense Management | Working with External Auditors

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Accounts Receivable Handling of Cash and Receipts Trust Fund Management Receipt of Services Receipt of Goods and Application of Incoterms Receipt of Goods DAP and Application of Incoterms Receipt of Goods FOB and Application of Incoterms Receipt of Works Creating and Approving Vendors Purchase Orders (Commitments, Maintenance and Closure) Prepayments Accounts Payable Disbursing Funds (Making Payments) Raising E-requisitions Working with External ...

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Accounts Receivable Handling of Cash and Receipts Trust Fund Management Receipt of Services Receipt of Goods and Application of Incoterms Receipt of Goods DAP and Application of Incoterms Receipt of Goods FOB and Application of Incoterms Receipt of Works Creating and Approving Vendors Purchase Orders (Commitments, Maintenance and Closure) Prepayments Accounts Payable Disbursing Funds (Making Payments) Raising E-requisitions Working with External Auditors Atlas Financial Closure Instructions

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Supplier Management

8 February 2017

Expense Management

To provide clarity, a background note on Background Note on Global Economic Sanctions and Procedural Guidance has been added to a procedure for creating and approving vendors. UNDP must facilitate each bank’s exercise of its obligations by providing full, accurate and complete information about a payment and the beneficiary. This information may be captured at different stages of procurement or accounts payable processes, but in all cases, the preparer must capture full and complete information.

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security