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Contract Management | General Considerations of Contracting | Handling of Procurement Complaints | Payment and Taxes | Shipping and Insurance | Construction Works | Evaluation of Offers | Pre-Award Negotiations | Individual Contract | Engaging CSO/NGO as a Responsible Party | Innovation Challenges | Quality Assurance for Health Products | Long Term Agreements (LTAs) and Cooperation with UN Entities | Procurement Methods | Procurement Authority and Increased Delegated Procurement Authority | Procurement Ethics, Fraud and Corrupt Practices | Procurement Overview and Principles | Sustainable Procurement | Procurement Oversight and Procurement Review Committees | Procurement Forecasting and Delivery | Transactional Procurement Strategies and Procurement Planning | Requisition and Procurement of Goods, Civil Works and Services | Solicitation | Submission and Receipt of Offers | Use of Online Quantum System | Sourcing and Market Research | Vendor Sanctions

Contract Management | General Considerations of Contracting | Handling of Procurement Complaints | Payment and Taxes | Shipping and Insurance | Construction Works | Evaluation of Offers | Pre-Award Negotiations | Individual Contract | Engaging CSO/NGO as a Responsible Party | Innovation Challenges | Quality Assurance for Health Products | Long Term Agreements (LTAs) and Cooperation with UN Entities | Procurement Methods | Procurement Authority and Increased Delegated Procurement Authority | Procurement Ethics, Fraud and Corrupt Practices | Procurement Overview and Principles | Sustainable Procurement | Procurement Oversight and Procurement Review Committees | Procurement Forecasting and Delivery | Transactional Procurement Strategies and Procurement Planning | Requisition and Procurement of Goods, Civil Works and Services | Solicitation | Submission and Receipt of Offers | Use of Online Quantum System | Sourcing and Market Research | Vendor Sanctions

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11 March 2021

The following procurement documents are now available in the POPP templates library:Model Contract for Rental of Vehicle with DriverModel Contract for Rental of Vehicle with Driver (Spanish)Model Travel Agency AgreementModel Travel Agency Agreement (Spanish)Model Contract for Security ServicesModel Contract for Security Services (Spanish)Model Contract for Reprints (Spanish)Model Basic Publishing Contract (Spanish)Model Contract for Publication Services

Long Term Agreements (LTAs) and Cooperation with UN Entities | Pre-Award Negotiations | Requisition and Procurement of Goods, Civil Works and Services | Vendor Sanctions

Long Term Agreements (LTAs) and Cooperation with UN Entities | Pre-Award Negotiations | Requisition and Procurement of Goods, Civil Works and Services | Vendor Sanctions

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3 June 2020

Long Term Agreements (LTAs) and Cooperation with UN Entities | Evaluation of Offers and Pre-award Negotiations | Requisition | Sourcing of Suppliers

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page: Long Term Agreements (LTAs) Pre-Award Negotiations Requisition and Procurement of Goods, Civil Works and Services Vendor Sanctions

Pre-Award Negotiations

7 December 2016

Evaluation of Offers and Pre-award Negotiations

Pre-award negotiation is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.The policy outlines the two types of ne ...

Pre-award negotiation is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.

The policy outlines the two types of negotiations:

Substantive Negotiations: Should be fully justifiable, as they may significantly affect the scope of the requirements, terms and/or price beyond UNDP's right to vary the quantity up to 25 percent.
Non-Substantive Negotiations: Do not significantly affect the scope of the requirements, terms and/or price, and are within the right of UNDP to vary the quantity by 25 percent.

Price alone, under normal circumstances, should not be negotiated (especially in cases of open competition, which is designed to reflect true value for money). An exception can be made in a situation where the price quoted by the recommended offeror is deemed to be higher than market rates. Negotiation of price in Direct Contracting – When UNDP is evaluating only one offer, the price can and should be negotiated whenever necessary.

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Pre-Award Negotiations

7 December 2016

Evaluation of Offers and Pre-award Negotiations

Pre-award negotiation is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.The policy outlines the two types of ne ...

Pre-award negotiation is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.

The policy outlines the two types of negotiations:

Substantive Negotiations: Should be fully justifiable, as they may significantly affect the scope of the requirements, terms and/or price beyond UNDP's right to vary the quantity up to 25 percent.
Non-Substantive Negotiations: Do not significantly affect the scope of the requirements, terms and/or price, and are within the right of UNDP to vary the quantity by 25 percent.

Price alone, under normal circumstances, should not be negotiated (especially in cases of open competition, which is designed to reflect true value for money). An exception can be made in a situation where the price quoted by the recommended offeror is deemed to be higher than market rates. Negotiation of price in Direct Contracting – When UNDP is evaluating only one offer, the price can and should be negotiated whenever necessary.

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