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Policy Areas
- Programme and Project Management
- Crisis Response
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Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
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Pipeline and Revenue Management
- Regular Resources
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Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
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Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
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Appointment and Promotion
- Types of Appointment
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Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
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Showing 1 - 10 of 25 results
Project Petty Cash Fund (PPCF) Procedure
Caution: Be completely familiar with the procedures for PCF and follow them for PPCF noting the differences above (especially on Internal Controls, Accounting, Reconciliation and Year-end Closure) … Procedures for PPCF are the same as PCF Procedures except for the key differences listed below: Authority is delegated to the RR only (not to be further delegated) to appoint a holder of Personnel …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Project Petty Cash Fund (PPCF)
Petty Cash Fund for Management Project (PCF)
Any CO with PCF requirement above $2500 … Caution: Failure to accurately and timely record PCF expenses and reconcile GL PCF Account 16105 may lead to delay or denial of the request until the internal control issues are resolved … For example, include maintenance of PCF in secured location (i.e., office safe), requiring two keys to enter the safe room and the presence of two persons when safe …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Petty Cash Fund for Management Project (PCF)
Conditions for Cash Operations
This reassessment shall include a recommendation from Head of Office to either continue or cease the Cash Operations … There will be consultations among above involved parties in the process to ensure the recommendation is suitable to support the CO’s ongoing business and to mitigate risks. On a case by case basis Treasury will issue Guidelines and SOPs based on the circumstances of the …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Cash Operations
Annex 1: Cash Custodian Appointment Form
CASH CUSTODIAN APPOINTMENT FORM Date: To: Cash Custodian (insert name and Designation/Title) From: Head of Office [insert name , Country Office] Subject: APPOINTMENT OF CASH CUSTODIAN FOR (check appropriate type of cash arrangement): PCF_______PPCF________PCH________PCA_________ You are hereby appointed as the Custodian for the amount of ________ (United States Dollars) or _________ (local …
Content Type: Document Document Type: Template
Annex 3: Cash Count Form
Sheet1 Cash Count Form ANNEX 3 (CO Name or Project Office Name) Currency (provide the currency code) (mark X for appropriate cash arrangement): Counted by: (name/title) Witnessed by: (name/title) PCF [ ], established on dd/mm/yyyy Certified by: (name/title) PPCF [ ], established on dd/mm/yyyy PCH [ ], established on dd/mm/yyyy COCS [ ], established on dd/mm/yyyy Physical counting date: …
Content Type: Document Document Type: Template
Annex 4: Annual Certification for Cash Arrangements, Assessment, and Safe Contents
ANNEX 4 Annual Certification for Cash Arrangements, Assessment, and Safe Contents PCF______PPCF______PCH______COCS______(check all applicable arrangements) For fiscal period ending: dd/mm/yyyy UNDP (enter office name) ***************************************************************************** A. CASH ARRANGEMENTS CERTIFICATION This section is to certify that during calendar year 20XX : …
Content Type: Document Document Type: Template Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Project Petty Cash Fund (PPCF)
Annex 2: Cash Register
Sheet1 Cash Register ANNEX 2 (CO Name or Project Office Name) Note: please use Password Control (mark X for appropriate cash arrangement): Prepared by: (name/title) Reviewed/certified by: (name/title) PCF [ ], established on dd/mm/yyyy PPCF [ ], established on dd/mm/yyyy Currency: (currency code) PCH [ ], established on dd/mm/yyyy COCS [ ], established on dd/mm/yyyy Final issue date: Date Opening …
Content Type: Document Document Type: Template Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Project Petty Cash Fund (PPCF)
Cash Arrangements Petty Cash Fund for Management Project (PCF) Accounting for PCF
Accounting for PCF 1. AP non-PO Voucher for initial funding and subsequent replenishment for PCF: Debit GL Account: 16105 - Petty Cash Fund_PCF Credit GL Account 11005 - Cash Operating Unit: CO’s operating unit Fund Code: 00001 for GL acct 16105 always Department: Respective department Project ID: (management project, if applicable) Impl. Agent: As appropriate Donor: As appropriate Open Item Key: …
Content Type: Document Document Type: Template Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Petty Cash Fund for Management Project (PCF)
Annex 7: PCA Reconciliation Schedule
Sheet1 Project Cash Advance Reconciliation Schedule ANNEX 7 Prepared by: Reviewied and Certified by: Prepared date: Date: Quarter-end date Actions to be taken Balance in GL 16007 16108 per AAA Report 200,000.00 Oustanding PCAs: Proj. no/Custodian name 50,000.00 To be closed by mm/dd/yy Proj. no/Custodian name 40,000.00 Project cancelled. To be closed by mm/dd/yy Proj. no/Custodian name 60,000.00 …
Content Type: Document Document Type: Template Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Project Cash Advance (PCA)
Annex 6: Project Cash Advance Status Monitor
Sheet1 Project Cash Advance Status Monitor ANNEX 6 CO Name Request Date Authorized Date Project Duration Required Closure Date Currency Amount USD Equivalent PCA Custodian Name Contract Status & Index # Purpose for PCA Closure Status (Use CO Code) mm/dd/yy mm/dd/yy mm/dd/yy-mm/dd/yy (7 day rule) (ISO Code) (Use Proj. #) (closing date) Notes: 1. Required closure date is 7 days after the last day …
Content Type: Document Document Type: Template Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Arrangement Policy: Project Cash Advance (PCA)