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Locations
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
Search
Showing 1 - 10 of 83 results
Supplier Management
Supplier Management This policy replaces the previous policy titled “Creating and Approving Vendors”. In Quantum, Supplier Management is performed in the Supplier Portal. All payees are referred to as “suppliers”. For any supplier for whom a payment is to be raised or to whom a payment will be made, a supplier record has to be properly set up in Quantum. Supplier registration can be performed …
Content Type: Document Document Type: Policy Effective Date: 19-04-2023 Planned Review Date: 18-04-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Supplier Management
Receipt of Goods, Services and Works
Receipt of Goods, Services and Works 1. This policy overrides the previous policies relating to receipt of services, receipt of goods and application of Incoterms, receipt of goods DAP and application of Incoterms, receipt of goods FOB and application of Incoterms and receipt of works. 2. To ensure compliance with IPSAS, it is critical that goods, services, and works are receipted and recorded as …
Content Type: Document Document Type: Policy Effective Date: 16-03-2023 Planned Review Date: 16-03-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Receipt of Goods, Services and Works
Executive Board Papers
Executive Board Papers 1. The Bureau for Management Services (BMS), Office of Financial Management (OFM), prepares three main papers for the Executive Board: a. Statistical Annex to the Annual Report of the Administrator b. Structured Funding Dialogue in collaboration with BERA c. Detailed annual review of the financial situation and appendixes – integrated as Annex I to Structured Funding …
Content Type: Document Document Type: Policy Effective Date: 31-01-2023 Planned Review Date: 01-02-2026 Policy Area: Financial Resources Management Policy Chapter: Financial Operations Management Policy Sub-Chapter: Statutory Financial Reporting Policy: Executive Board Papers
Managing a Delivery Enabling Services Project for Pre-Positioning Capabilities Until Information on Projects to be Charged Becomes Available (Annex 1)
Annex 1 – Managing a Delivery Enabling Services Project for Pre-positioning Capacities until Information on Projects to be Charged Becomes Available 1. Service-providing entities within and beyond the CO may establish a delivery enabling services project when pre-positioning of capacities is necessary before the actual information on the projects to be charged becomes available. When project …
Content Type: Document Document Type: Policy Effective Date: 09-01-2023 Policy Area: Financial Resources Management Policy Chapter: Resource Planning and Cost Recovery Policy Sub-Chapter: Cost Recovery from Programmes funded by Regular and Other Resources Policy: Harmonized Conceptual Funding Framework and Cost Recovery Methodology
Financial Closure of Trust Funds
Financial Closure of Trust Funds Structure Element - Description 1. The section provides guidance on managing financial closure of trust funds.Structure Element - Relevant Policies Trust Fund managers are responsible for identifying and authorizing closure of inactive trust funds . Inactive trust funds are those trust funds that have not had any revenue (except interest revenue (account 53045) or …
Content Type: Document Document Type: Policy Effective Date: 01-01-2023 Planned Review Date: 31-12-2027 Policy Area: Financial Resources Management Policy Chapter: Financial Closure of Development Projects and Trust Funds Policy: Financial Closure of Trust Funds
Financial Statements
Financial Statements 1. The financial statements are the statutory reports produced by UNDP. With the adoption of IPSAS by UNDP in 2012, financial statements are required to be produced annually. The annual financial statements are audited by the UN Board of Audit (BoA). The UNDP financial statements are submitted to the General Assembly (GA) through the Advisory Committee on Administrative and …
Content Type: Document Document Type: Policy Effective Date: 01-01-2023 Planned Review Date: 01-01-2026 Policy Area: Financial Resources Management Policy Chapter: Financial Operations Management Policy Sub-Chapter: Statutory Financial Reporting Policy: Financial Statements
Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890) Fund 11888 – Country Co-Financing Cost Sharing Interest on Cost Sharing resources 1. Effective 1 January 2023, Fund 11888 will only be used to record interest earned on cost sharing projects (except EC funded projects). This fund …
Content Type: Document Document Type: Policy Effective Date: 01-01-2023 Planned Review Date: 31-12-2027 Policy Area: Financial Resources Management Policy Chapter: Pipeline and Revenue Management Policy: Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
Transfers where Unexpected Balances are Not Refunded
Transfers where Unexpended Balances are not Refunded to Donors Structure Element - Description 1. This section addresses the transfer of unexpended cost-sharing or trust fund balances where those balances are not refunded to donors.Structure Element - Relevant Policies 2. Unexpended balances are transferred where allowed by the contribution agreement with the donor and in the Terms of Reference …
Content Type: Document Document Type: Policy Effective Date: 01-01-2023 Planned Review Date: 31-05-2027 Policy Area: Financial Resources Management Policy Chapter: Financial Closure of Development Projects and Trust Funds Policy: No Refunds
UNDP-supported Guarantees
UNDP-supported Guarantees A. GENERAL OVERVIEW AND DEFINITION OF GUARANTEES 1. A guarantee is a finance tool used in a development project that enables a borrower to access finance in order to achieve a development objective. It does so by de-risking lending to the borrower, enabling them to access finance that would otherwise be out of reach. 2. A guarantee is an obligation undertaken by a …
Content Type: Document Document Type: Policy Effective Date: 19-12-2022 Planned Review Date: 19-12-2025 Policy Area: Financial Resources Management Policy Chapter: Financial Management and Implementation Modalities Policy: UNDP-supported Guarantees
EU Reporting
EU Reporting 1. Th e Financial and Administrative Framework Agreemen t ( FAFA) governs our partnership with the European Commission (EC), for the implementation of the European Union (EU) budget. Each EU contribution comes with a contribution-specific agreement signed between UNDP and the EU representatives. 2. There are different EU contract templates in use depending on the year of signature …
Content Type: Document Document Type: Policy Effective Date: 09-12-2022 Planned Review Date: 30-11-2025 Policy Area: Financial Resources Management Policy Chapter: Financial Operations Management Policy Sub-Chapter: Corporate Operations and Information Management Policy: EU Reporting