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Locations
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
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Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
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Showing 1 - 10 of 17 results
Write-Off Requests, Excluding Property, Plant & Equipment and Intangible Assets
Write-Off Requests, Excluding Property, Plant & Equipment and Intangible Assets Objective 1. This document provides Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) the policy and relevant procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulation. 2. This policy and accompanying …
Content Type: Document Document Type: Policy Effective Date: 01-01-2022 Planned Review Date: 01-01-2024 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
UNDP Financial Regulations and Rules
This regulations and rules document implements UNDP’s revised financial regulations and rules set out in document DP/2011/36 which was approved by the Executive Board in decision 2011/33 ( DP/2012/2 ). DP/2011/36 also includes in Annex 3 the proposed revised changes to the UNCDF annex to UNDP's financial regulations and rules (Annex I to UNDP financial regulations and rules). … UNDP Financial …
Content Type: Document Document Type: Regulations & Rules Effective Date: 01-01-2012
Supplier Management
Supplier Management This policy replaces the previous policy titled “Creating and Approving Vendors”. In Quantum, Supplier Management is performed in the Supplier Portal. All payees are referred to as “suppliers”. For any supplier for whom a payment is to be raised or to whom a payment will be made, a supplier record has to be properly set up in Quantum. Supplier registration can be performed …
Content Type: Document Document Type: Policy Effective Date: 19-04-2023 Planned Review Date: 18-04-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Supplier Management
Standard Operating Procedure: Provision or Impairment of Financial Assets and Accounting for Fraud and Financial Loss
STANDARD OPERATING PROCEDURE PROCEDURE: PROVISION OR IMPAIRMENT OF FINANCIAL ASSETS AND ACCOUNTING FOR FRAUD AND FINANCIAL LOSS EFFECTIVE DATE: 1 January 2022 NAME TITLE DATE Author: Nishalini Rajasekar Accounts Analyst CFRA 3 November 2021 Reviewed by: Mohammed Fahim Aziz Omar Finance Specialist, CFRA 18 November 2021 Approved by: Adam Phillion Chief, FPMR 29 November 2021 Area: OFM Finance and …
Content Type: Document Document Type: Guide Effective Date: 01-01-2022 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
Standard Operating Procedure for Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
STANDARD OPERATING PROCEDURE PROCEDURE FOR WRITE-OFF REQUESTS, EXCLUDING PROPERTY, PLANT AND EQUIPMENT AND INTANGIBLE ASSETS EFFECTIVE DATE: 1 January 2022 NAME TITLE DATE Author: Marie-Laure Giquel Accounts Specialist CFRA 14 May 2020 Review: Adam Phillion Chief, CFRA 15 May 2020 Update 1: Marie-Laure Giquel Accounts Specialist CFRA 11 August 2020 Update 2: Siva Yamini Sivaperuman /Malini …
Content Type: Document Document Type: Guide Effective Date: 01-01-2022 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
Regular Maintenance Accounts Payable
Regular Maintenance Accounts Payable 1. An Accounts Payable invoice must be fully processed in order to be correctly recorded in Projects and the General Ledger (GL). An invoice needs to be fund reserved in order for it to record in budget control. 2. For non-purchase order invoices (non-PO invoices) , a fully processed invoice is one that is approved, has a validated status (i.e. has …
Content Type: Document Document Type: Policy Effective Date: 01-01-2012 Planned Review Date: 10-01-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Regular Maintenance Accounts Payable
Receipt of Goods, Services and Works
Receipt of Goods, Services and Works 1. This policy overrides the previous policies relating to receipt of services, receipt of goods and application of Incoterms, receipt of goods DAP and application of Incoterms, receipt of goods FOB and application of Incoterms and receipt of works. 2. To ensure compliance with IPSAS, it is critical that goods, services, and works are receipted and recorded as …
Content Type: Document Document Type: Policy Effective Date: 16-03-2023 Planned Review Date: 16-03-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Receipt of Goods, Services and Works
Raising E-requisitions
Raising E-requisitions 1. E-requisition is used to request procurement of goods or services, defining the specifications and covering other details such as what is needed, when it is needed, and where it is needed. From the e-requisition, a buyer will source the necessary goods or services, evaluate the offers of relevant suppliers, and conclude the process by placing a Purchase Order with a …
Content Type: Document Document Type: Policy Effective Date: 25-09-2018 Planned Review Date: 25-09-2024 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Raising E-requisitions
Quantum Financial Closure Instructions
Quantum Financial Closure Instructions 1. Quantum Financial Closure Instructions refers to the process of completing the input of all accounting entries to the UNDP general ledger. This includes the recording of all business transactions for the period as well as any corrections and adjustments pertaining to prior periods. Since the general ledger forms the basis of the financial statements as …
Content Type: Document Document Type: Policy Effective Date: 29-11-2016 Planned Review Date: 17-01-2026 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Quantum Financial Closure Instructions
Purchase Orders (Obligations, Maintenance and Closure)
Purchase Orders (Obligations, Maintenance and Closure) 1. An obligation creates a legal obligation arising from a contract, agreement, or other form of undertaking by UNDP or based on a liability recognized by UNDP. Such obligations are represented in Quantum by Purchase Orders (PO) . 2. Quantum uses the Document Styles for Contracts and Purchase Orders: a) Purchase Order a. Funds reservation b. …
Content Type: Document Document Type: Policy Effective Date: 01-02-2021 Planned Review Date: 01-02-2024 Policy Area: Financial Resources Management Policy Chapter: Expense Management Policy: Purchase Orders (Obligations, Maintenance and Closure)