Steps

Establishment of an Annual Rotation Catalogue 

 

Responsible Party

OHR/BMS

Template/Guideline

Explanatory Notes

• OHR/BMS in consultation with the Bureaux, will establish an Annual Rotation Catalogue of rotational positions.
• Director OHR/BMS informs staff members who are due to rotate during the year and whose positions will thus be advertised as part of the Annual Rotation Exercise.
• Bureau Directors request OHR/BMS to review position classifications if needed.
• OHR/BMS with Bureau Directors or their designates will prepare recruitment strategies for the positions. 

Steps

Vacancy Announcement and Application Process

 

Responsible Party

OHR/BMS Staff

Template/Guideline

Explanatory Notes

• Vacancies in the Catalogue will be advertised internally for UNDP staff for 3 weeks.
• Interested and eligible candidates will be able to express their interest in up to 3 positions.  
   

In considering their applications, candidates must take into account the following:

• Candidates, over the course of their career, will be encouraged to apply for and serve in positions in:
   

  • countries of different types (e.g. middle-income countries, countries in special development situation, etc.);
     
  • duty stations with different hardship levels (A, B, C, D, E);
     
  • countries in different regions.
     

  
   

• In their applications, candidates will be required to indicate the order of preference of the positions they are applying for. 
   

Steps

Review of Applications and development of shortlists

 

Responsible Party

OHR/BMS Bureau management

Template/Guideline

Explanatory Notes

• Longlisting will be conducted by OHR/BMS.
• The shortlisting of the applicants and establishment of a list of shortlisted candidates for each position will be carved out by corporate shortlisting panels to be established for this purpose by OHR/BMS.
• To ensure corporate approach, corporate shortlisting panels will include a designated representative of the ‘hiring Bureau’, 1-2 designated representatives of other Bureaux and 1 representative from OHR/ BMS. 
   

Steps

Presentation of the Shortlists  

 

Responsible Party

OHR/BMS

Template/Guideline

Explanatory Notes

• Based on the results of the corporate shortlisting panels, OHR/BMS will prepare the ARE documentation packages and submit them to the respective Corporate Selection panels.
• The documentation package will include, among others:

1. shortlists with comments of the shortlisting panels;
2. lists of all candidates who applied for each of the positions;
3. CVs;
4. Job descriptions.

Steps

Selection recommendations 

 

Responsible Party

Template/Guideline

Explanatory Notes

The Corporate Selection Panels will conduct desk reviews or interviews and/or other types of assessment as needed and identify the recommended candidates. 

 

Steps

Selection decision 
 

Responsible Party

Template/Guideline

Explanatory Notes

The Associate Administrator will review and approve the recommendations of D1 and above positions and BMS Director- P5 and below positions.  Some recommendations may require re-consideration, in which case the respective Corporate Selection Panels will be convened again.
 

Steps

Implementation of the reassignments

 

Responsible Party

OHR/BMS

Template/Guideline

Explanatory Notes

Once the final decisions are taken, OHR/BMS will communicate with the selected candidates and inform them of the decisions.