Revenue Process Procedures | United Nations Development Programme

1	Step Sign Contribution Agreements	Responsible Party Head of Office	Template/Guideline	Explanatory Notes
2	Step Entry into UNITY/ UNALL within 1 week of signature	Responsible Party UNDP office staff assigned by the head of office/unit	Template/Guideline	Explanatory Notes
3	Step Entry into the Contract Management Module and activate contract. Contract Information to be entered	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.1	Step Overview – Includes all the general information relating to the agreement	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.2	Step Accounting Distribution - This is the full chart of account information relating to the revenue and accounts receivable provided by the UNDP Office to GSSC	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.3	Step Agreement date - This is the date that the agreement came into effect and is the key trigger that is set-up in the Contract Management Module for revenue recognition. These are dependent on type of agreements and interpretation of relevant IPSAS policy.	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.4	Step Invoice event - The invoice event includes the event type that needs to be achieved to create the billing and generate Accounts Receivable entries in the General Ledger	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.5	Step Revenue Event - The revenue event will be created upon signing the relevant contribution agreement as revenue entries are generated upon signature of the contribution agreement.	Responsible Party Revenue Specialist (GSSC Finance Function)	Template/Guideline	Explanatory Notes
3.6	Step Amendments - Amendments can be made to original contracts that have already been entered in the Contract Management Module using the amend function	Responsible Party	Template/Guideline	Explanatory Notes
4	Step Review contract in Contract Management Module	Responsible Party GSSC Manager (GSSC Approving Manager)	Template/Guideline	Explanatory Notes
5	Step Record the receipt of contributions against the accounts receivable item, provided that the following documents are available: - Notification of receipt into UNDP bank account from the bank; or - Receipt of a cheque.	Responsible Party GSSC Treasury & GSSC Deposits (GSSC Finance Function)	Template/Guideline	Explanatory Notes
6	Step Application of funds	Responsible Party	Template/Guideline	Explanatory Notes
7	Step Approval of invoice adjustment (Note: In Quantum, approval of application of fund is not required)	Responsible Party GSSC Manager (GSSC Approving Manager)	Template/Guideline	Explanatory Notes
8	Step Monitor Unapplied receipts	Responsible Party	Template/Guideline	Explanatory Notes
9	Step Review and follow-up of accounts receivable	Responsible Party First authority (Project Manager)	Template/Guideline	Explanatory Notes
10	Step Sign off as evidence of review of accounts receivable	Responsible Party Approving Manager or Program Manager	Template/Guideline	Explanatory Notes
11	Step Recommend write-off or doubtful debts provision with the appropriate justification	Responsible Party Head of Office	Template/Guideline	Explanatory Notes
12	Step Approve provision for write-off (This role is not included in the ICF but included in this table as it is considered a necessary step.)	Responsible Party Chief of FPMR/OFM	Template/Guideline	Explanatory Notes
13	Step Approve write-off	Responsible Party	Template/Guideline	Explanatory Notes