Multi-Country and South-South Cooperation Projects | United Nations Development Programme

1.0	Step Prepare a project proposal and a multi-year workplan, and identify financial resources (including in-kind) for activities in Quantum.	Responsible Party	Template/Guideline Multi-year Workplan Template Download Multi-country Project Document Template Download Project Board ToR Download Project Board FAQ Download Considerations for South-South Cooperation Design, Implementation and Documentation Download	Explanatory Notes Quantum project type should be 'SSC/multi-country'. Outputs designated to be delivered by different countries can share the same output name and be part of the same output in the IRRF. Each of these outputs, along with the specific activities and resources that each country/implementing partner is responsible for, should be set up under projects in the respective participating countries, along with separate multi-year workplans to ensure accountability.
2.0	Step Link the projects in Quantum.	Responsible Party Programme officer (in the coordinating office)	Template/Guideline	Explanatory Notes All projects that fall under the same South-South/multi-country project document will need to be linked in Quantum to enable consolidated monitoring and reporting.
3.0	Step Appraise the multi-country/South-South project in each participating office.	Responsible Party	Template/Guideline Local project appraisal committee (LPAC) TOR Download	Explanatory Notes For more information on the evaluation of Multi-country or South-South cooperation projects, see UNDP Evaluation Guidelines.
3.1	Step Prepare fully costed project budgets to ensure that all anticipated programmatic and operational costs, including development effectiveness and implementation support arrangements are identified, fully costed in the budget.	Responsible Party UNDP Programme Officer	Template/Guideline A budget template is available here A detailed list of components to be budgeted is available here	Explanatory Notes The requirements for developing a project budget are outlined in Prepare Fully Costed Budgets for Projects.
4.0	Step Approve the multi-country project document.	Responsible Party Coordinating office will conduct a virtual joint project appraisal committee for the participating country offices	Template/Guideline	Explanatory Notes Project cover page with signatories. Coordinating office will conduct a virtual joint project appraisal committee for the participating country offices.
5.0	Step Identify and estimate the non-core resources that need to be mobilized; formulate the cost-sharing multi-country or South-South cooperation or agreement.	Responsible Party Coordinating Office & Participating Offices	Template/Guideline South-South Cooperation Agreement Download Guidance on SS&TrC and Multi-country Project Funding Sources Download	Explanatory Notes
6.0	Step Negotiate with donors on resources and payment schedules.	Responsible Party	Template/Guideline	Explanatory Notes
7.0	Step Establish accounts receivable; apply contributions.	Responsible Party	Template/Guideline Guidance on Multi-country Project Cash and In-Kind Contributions Download	Explanatory Notes
8.0	Step Update and revise the output project budgets if necessary.	Responsible Party	Template/Guideline	Explanatory Notes
9.0	Step Report project outcomes and deliverables to contributing partners.	Responsible Party UNDP Programme Officer	Template/Guideline	Explanatory Notes Executive Snapshot and Quantum reports shall be used to monitor and report South-South and triangular cooperation projects.
10.0	Step Submit financial reports, disaggregated by country, to contributing partners.	Responsible Party The coordinating office & BMS/OFRM	Template/Guideline POPP Guideline: Donor Reporting Guideline and Template Download	Explanatory Notes This is done by the coordinating office and Bureau for Management Services/Office of Financial Management. The standard donor report template may be changed as needed in accordance with donor needs. **Remaining procedures are similar to normal development projects; however, reporting, evaluation and management arrangements should be conducted jointly under the coordinating office.