Certified Sick Leave – CSL (up to 20 working days taken cumulatively or consecutively during a 12-month calendar period) | United Nations Development Programme

1	Steps Inform supervisor as soon as possible of absence due to injury or illness.	Responsible Party Staff member	Template/Guideline	Explanatory Notes Staff member must inform the office immediately that he/she will be absent from the office due to illness or injury. Staff member must consult his/her treating physician to obtain the required certification for sick leave. All staff members are expected to familiarize themselves with the sick leave policy and other relevant leave entitlements, and are responsible for providing copies of the required specific documents for attendance recording purposes.
2	Steps Submit certified sick leave (CSL) in Quantum self-service (absence module).	Responsible Party Staff member	Template/Guideline	Explanatory Notes Verify sick leave balance prior to submitting request. Initiate a leave request in Quantum self-service. Select the appropriate type of leave in Quantum self-service as ”Sick leave/Certified sick leave” For any absence in excess of uncertified sick leave of more than seven consecutive days and up to 20 cumulative or consecutive days during a 12-month cycle period the staff member must upload the medical certificate/report in Quantum at the time of initiating a certified sick leave request. Record certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave.
3	Steps Approve certified sick leave in Quantum.	Responsible Party	Template/Guideline	Explanatory Notes The request is approved in Quantum by the supervisor.
4	Steps Ensure leave is appropriately recorded in Quantum self-service (absence module)	Responsible Party	Template/Guideline	Explanatory Notes If leave is not recorded in Quantum, supervisor/leave monitor requests the staff member to submit certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave. Number of sick leave days taken is monitored in Quantum. by the leave monitor. Leave monitorThe supervisor must bring to attention of the staff members and the HR practitioner when the sick leave is close to 20 working days during a 12-month period and further certification is required from UN Medical Services.
5	Steps Contact UNDP Global Payroll Services (for locally recruited staff) and the respective GSSC HR Associate (for IP)	Responsible Party	Template/Guideline	Explanatory Notes HR practitioner must submit to UNDP GPS or GSSC respective GSSC associate as appropriate: signed attendance record cards, and an audit of the four-year extended sick leave period under review. gpsatlashrpayroll@undp.org