Steps

Check the validity of his/her travel documents as soon as travel is planned to ensure that all are valid for the minimum duration required.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Most consulates require a minimum 6-month validity of the UNLP and/or national passport before granting a visa.

Steps

UNLPs/UN Family Certificates (UNFCs) 
Complete form TTS.2 (for UNLP) 
or form PT.39 (for UNFC) 
and submit through the Operations service icon in UNall Service Portal with one photograph.
 

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

If holding an UNLP, SM must submit it together with an application for a new one. 
(Exceptional procedures exist for SMs posted at a duty station where the UN Department of Safety and Security has determined that a security condition exists.)
Detailed instructions and requirements are provided in the form. 
Rush requests to process in less than five (5) days will incur additional fees.

Steps

Certify application after verifying all information on the form and ensuring the applicant’s eligibility for a UNLP/UNFC and forward the certified forms to UNTSS/DOS.
 

Responsible Party

Certifying Officer

Template/Guideline

Explanatory Notes

Steps

Issue UN travel document and forward to TSS/GO/BMS.
 

Responsible Party

UN Travel and Transport Section (UN TTS/DOS)

Template/Guideline

Explanatory Notes

Allow a minimum of five (5) business days for processing (upon receipt of the completed application)

Steps

Contact applicant at HQ in New York to pick up; or deliver to UNDP Mail Room for dispatch by pouch if sending to CO or other BU outside of HQs by courier service (courier charges to be borne by BU).
 

Responsible Party

UNDP Travel Service Section

Template/Guideline

Explanatory Notes

The UNDP Visa & Passport Desk at HQ in New York will contact local SM’s to pick up the UNLP. For non-local SM’s the document will be dispatched to the UNDP Mail Room for dispatch by pouch. The travel document is accompanied by a transmittal memo (refer to Section 8.0 for the template) for the SM to sign as acknowledgement of receipt. Acknowledgement receipt should be returned to the Pouch Unit.
 

Steps

Return UNLP to UNDP Travel Service Section (HQ) if expired, no longer required or if separating from the organization. This includes replaced UNLP s where exceptional UNLP procedures are in place.
 

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Create a case through the Operations service icon in UNall Service Portal prior to returning the document.