Crisis Assessment and Coordination Resources

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- Standard Operating Procedure for Immediate Crisis Response
  - Standard Operating Procedure for Immediate Crisis Response
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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
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Accountability
Information and Communications Technology
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Standard Operating Procedure for Immediate Crisis Response
- Standard Operating Procedure for Immediate Crisis Response
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- Crisis Assessment and Coordination Resources

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Crisis Response
Financial Resources for Response
Crisis Assessment and Coordination Resources

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Latest updates

December 04, 2019 - The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

December 02, 2019 - The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.

October 10, 2018 - The following changes were made to the SOP and Crisis Assessment main policy pages as part of mainstreaming. 1. TRAC 1.1.3 Category II Resources will now be called "Crisis Assessment and Coordination Resources". There are also new procedure steps i

December 04, 2019 - The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

December 02, 2019 - The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.

October 10, 2018 - The following changes were made to the SOP and Crisis Assessment main policy pages as part of mainstreaming. 1. TRAC 1.1.3 Category II Resources will now be called "Crisis Assessment and Coordination Resources". There are also new procedure steps in section 3.0.2. The Fast Track policy page has been removed from POPP. The four provisions it contained have been moved to the related policies section 2.0 of the SOP page:
1) Financial Management Provisions
2) Programme and Project Management Provisions
3) Partnership Management Provisions
4) Information and Communications Technologies Provisions3. The following has also been added to related policies section 2.0 of the SOP page:
5) Developing a Business Case for Local Presence.

July 20, 2018 - The revised TRAC 1.1.3 Category II Resources policy includes a change in the maximum duration of assessment and coordination resources from one year to six months. The updated policy was developed as a follow-up action from the OPG approval of the Standard Operating Procedure for Immediate Crisis Response policy. TRAC 1.1.3. Category I, III, and IV and CPR TTF (Thematically Earmarked and Un-earmarked Resources); TRAC 1.1.3. Category V resources; CPR TTF Project Co-Financing will be retired and put in POPP only after these are revised.

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Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Policies

Main Policy

Crisis Assessment and Coordination Resources

DOCX (87.02 KB)

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Procedures

Main Procedures

When a crisis response level is declared

Steps

When a crisis response level is declared.

For Crisis Response Levels 2 and 3: In line with the Standard Operating Procedure for Immediate Crisis Response, the Crisis Board will approve the allocation of assessment and coordination resources, following agreement on the level of the crisis.

For level 2 up to $ 150,000 allocation
For level 3 up to $ 200,000 allocation.

In exceptional circumstances, the Crisis Board may approve an amount higher than prescribed by the SOPs for level 2 and 3 crises. Allocations will be made subject to CRU confirmation of resources availability.

For Level 1 Crises: with the declaration of a Level 1 crisis (in line with the Standard Operating Procedure for Immediate Crisis Response), CRU and the relevant Regional Bureau will agree on the amount of assessment and coordination resources to be allocated, up to $100,000. Allocations will be made subject to CRU confirmation of resources availability.

Responsible Party

The Crisis Bureau in support of the Crisis Board (level 2 and 3 crises). Regional Bureau (level 1 crises)

Template/Guideline

Explanatory Notes

Following the crisis triggering event and/or once received communication from the country office, the Crisis Bureau will gather initial information to inform the decision on the crisis response level (please consult the SOP for immediate crisis response for an explanation of the five evaluation criteria) and make an initial estimation on the allocation for assessment and coordination resources (in the UNDP Standard Operating Procedure – SOP - for immediate crisis response these resources are referred as TRAC 113 funding for coordination and assessment). The Crisis Bureau may consult the country office, the Regional Bureau and other sources for additional information on the crisis and country office needs.

The Crisis Bureau, in close coordination with the Regional Bureau and Central bureaux, will prepare a draft Exigency Memo that will include the proposed crisis response level and the proposed resource allocation to the country office.

For crisis response levels 1, 2 and 3 once the Exigency Memo is signed, the Crisis Bureau will send an allocation letter to the country office confirming the amount released and respective fund code. The allocation of assessment and coordination

resources has a strict maximum duration of 6 months.

The allocation letter will indicate country office responsibility for ensuring that UNDP programme and project management policies and procedures in the Programme and Project Management Section of the Programme and Operations Policies and Procedures are complied with, and that the approved resources are used in line with the conditions and instructions of the Crisis Bureau, as well as in accordance with UNDP financial rules and regulations as set out in the Financial Resources Management Section of the Programme and Operations Policies and Procedures . The Country Office is also responsible for delivery of the funds within the 6 month period.

When no crisis response level is declared (Step 1)

Steps

For Undeclared Crisis Situations Immediately following an event which warrants immediate emergency support, the UNDP Resident Representative sends a request to the Crisis Bureau, copied to the respective Regional Bureau for an allocation of assessment and coordination resources to be allocated, up to $100,000.

Responsible Party

UNDP Resident Representative (RR)

Template/Guideline

Template to request UNDP Crisis Assessment and Coordination Resources for events with No Crisis Response Level declared

Download

Explanatory Notes

When no crisis response level is declared (Step 1)

For undeclared crisis situations:

The request from the RR to the Crisis Bureau must be accompanied by:

The latest situation report (e.g. UNOCHA SITREP);
Planned outputs and activities, including a high-level breakdown of the budget by filling the template to request UNDP Crisis Assessment and Coordination Resources for events with No Crisis Response Level declared.
The declaration of a State of Emergency (if warranted)
Official request for support from the Government (if warranted)

Request for resources can be made for each distinct event within the same country.

When no crisis response level is declared (Step 2)

Steps

The Crisis Bureau reviews the request and decides based on the following criteria:

A state of emergency has been declared
The United Nations has received an official request for support from the government
Support to national response coordination capacity is required
Support to UN coordination capacity, including UNDP country office and regional centers, is required

Responsible Party

Crisis Bureau

Template/Guideline

Explanatory Notes

The Crisis Bureau may request the country office to provide additional information on the crisis.

When no crisis response level is declared (Step 3)

Steps

The Crisis Bureau confirms that the request meets the criteria and that the assessment and coordination resources are available and then notifies the Country Office.

Responsible Party

Crisis Bureau

Template/Guideline

Explanatory Notes

Upon approval of the request from the country office, the Crisis Bureau will send an allocation letter to the country office confirming the amount released and respective fund code. The allocation of assessment and coordination resources has a strict maximum duration of 6 months.

The allocation letter will indicate country office responsibility for ensuring that UNDP programme and project management policies and procedures in the Programme and Project Management Section of the Programme and Operations Policies and Procedures are complied with, and that the approved resources are used in line with the conditions and instructions from the Crisis Bureau, as well as in accordance with UNDP financial rules and regulations as set out in the Financial Resources Management Section of the Programme and Operations Policies and Procedures . The Country Office is also responsible for delivery of the funds within the 6 month period.

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