Programme and Operations
Policies and Procedures
Search
icon-language English icon-global Locations
Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Memorandum for Provision of Services (formerly Management Service Agreements)

Effective Date

Oct 18, 2019

Summary of Changes

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).

Internal Control Framework

Effective Date

Oct 22, 2019

Summary of Changes

The ICF Operational Guide has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services:

  • bank-to-book (B2B) reconciliation;
  • cash management;
  • assets management;
  • inventory management;
  • vendor management;
  • accounts payment processing;
  • pay cycle;
  • general accounting;
  • travel processing;
  • project financial closure and donor financial reporting;
  • VAT processing;
  • procurement: LTA Goods, Services and Works;
  • procurement: purchases over US$ 150,000 except IC;
  • human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.

    • Select Responsible Parties and Grantees

    Effective Date

    Oct 23, 2019

    Summary of Changes

    The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four).

    Acquisition, Renewal and Termination of Premise Leases

    Effective Date

    Nov 05, 2019

    Summary of Changes

    The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.

    Information Disclosure

    Effective Date

    Nov 06, 2019

    Summary of Changes

    UNDP updated the Information Disclosure Policy (IDP) in July 2019. Key proposed changes include the following; Amendment to the number of the Information Disclosure Oversight Panel from five to three, as well as its composition to ensure that a majority of the members are external to UN. The new composition would be two representatives from non-governmental organizations and/or foundations and one from the UN or UN agency. A competitive selection process to appoint panel members.

    Internship

    Effective Date

    Dec 09, 2019

    Summary of Changes

    Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

    Home Leave

    Effective Date

    Dec 09, 2019

    Summary of Changes

    Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.

    Internship

    Effective Date

    Jan 01, 2020

    Summary of Changes
    Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
    - Introduce payment of a stipend;
    - Expand eligibility to persons completing national service obligations;
    - Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
    - Introduce accrual of leave at a rate of 1.5 days per month;
    - Clarify the obligations of the intern as well as UNDP’s;
    - Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
    - Clarify areas of compliance with Sexual Harassment and SEA policies.

    Rank-in-Post

    Effective Date

    Jan 13, 2020

    Summary of Changes

    The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

    Internship

    Effective Date

    Jan 28, 2020

    Summary of Changes

    Internship stipend rates, forms and FAQs are available here.

    Subscribe to