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Procurement Methods

Effective Date

Mar 27, 2020

Summary of Changes

The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 5 and Form F of the Invitation to Bid (ITB) template, and in clause 29 of the Request for Quotation (RFQ) template. These templates are linked in clauses 29 and 44 of the Procurement Methods Policy. 

Differences between Incoterms 2010 and 2020:
- The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation. 
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.

General Considerations of Contracting

Effective Date

Mar 27, 2020

Summary of Changes

The International Commercial Terms (INCOTERMS) 2020 has been linked in clauses 11.1 and 11.4 of the GTCs for Contracts (Goods and-or Services) template. This template is linked in clause 27 of the General Considerations of Contracting Policy. Differences between Incoterms 2010 and 2020:
- The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.

Requisition and Procurement of Goods, Civil Works and Services

Effective Date

Mar 06, 2020

Summary of Changes

The Requisition and Procurement of Goods, Civil Works and Services policy is available in Spanish. To access the document, click on the Spanish language tab.

Pre-Award Negotiations

Effective Date

Jun 03, 2020

Summary of Changes

The Pre-Award Negotiations policy is available in Spanish. To access the document, click on the Spanish language tab.

Long Term Agreements (LTAs) and Cooperation with UN Entities

Effective Date

Jun 03, 2020

Summary of Changes

The Long Term Agreements (LTAs) policy is available in Spanish. To access the document, click on the Spanish language tab.

Manage Change

Effective Date

Dec 01, 2022

Summary of Changes

Step 3 of the Project Revisions procedures have been updated with the UNSDG-endorsed Guidance on the New Generation of Joint Programmes. The guidance defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The guidance note is linked in Step 3.0 under explanatory notes. 

Appraise and Approve

Effective Date

Dec 01, 2022

Summary of Changes

The policy has been updated with the UNSDG-endorsed Guidance on the New Generation of Joint Programmes and its annexes. The guidance defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The link to the guidance in the policy has been updated in paragraph 29.

Formulate Programmes and Projects

Effective Date

Dec 01, 2022

Summary of Changes

The policy and procedures have been updated with the UNSDG-endorsed Guidance on the New Generation of Joint Programmes and its annexes. The guidance defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The link to the guidance in the policy has been updated in the first row of the table on page 5 and in paragraph 27. Step 8 in the Formulate Programmes Procedures and Step 3.0 ALT in the Formulate Development Projects procedures have been updated to include the guidance note linked under explanatory notes and the guidance note’s annexes linked under templates/guidelines.

Deliver Results

Effective Date

Jun 29, 2021

Summary of Changes

Procedure step 3.0 of the Deliver Results chapter has been updated to align with the HACT changes of 1 January 2021. Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF funded projects.

Select Responsible Parties and Grantees

Effective Date

Jun 29, 2021

Summary of Changes

Clauses 6, 17, and procedure table 1, step 3.0 of the Select Responsible Parties and Grantees chapter have been updated to align with the HACT changes of 1 January 2021. Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects.  

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