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Individual Contract

Effective Date

Oct 02, 2017

Summary of Changes

[Updated] Individual Contractors Policy (IC): Determining a competitive process for Individual Contractors (ICs).

The policy was changed to align the requirements of a competitive process for ICs with that of RFQ/ITB/RFP-

Sourcing of candidates:

70a. An individual contractor selection process is considered competitive, even if it results in less than three responsive bids. An award may still be made, but approval depends on due diligence to ensure that sourcing was properly conducted, and that the limited market response was not the result of a restrictive short list or unsuitable sourcing strategy.

Individual Contract

Effective Date

Oct 18, 2017

Summary of Changes

[Updated] Individual Contractors policy (IC): Restrictions concerning former staff members in receipt of a pension benefit.

The policy was updated to align it with the new HR policy on maximum compensation to be paid to former staff members on pension benefit.

120. Employment of former staff members who are in receipt of a pension benefit from the UNJSPF shall be subject to the following restrictions:

a) Former staff members may not receive compensation of more than US$ 50,000 for up to six months of employment or engagement, without suspension of his or her UNJSPF retirement benefit.

Other Travel Allowances and Expenses

Effective Date

Oct 26, 2017

Summary of Changes

Updated terminal benefits to align with ST/IC/2001/43/Amend 4.

General Considerations of Contracting

Effective Date

Oct 27, 2017

Summary of Changes
[New] Contract Face Sheets and General Terms and Conditions

A new set of consolidated and simplified corporate contract templates for the procurement of goods and services have been provided for the following four categories:

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

The new templates replaced the Contract for Professional Services, Institutional Contracts, and Long-Term Agreements (LTAs) but they do not replace the Individual Contract, Purchase Orders, or Contracts for Civil Works. LTAs are now incorporated into the Contract Face Sheet.

Enterprise Risk Management

Effective Date

Oct 27, 2017

Summary of Changes

The ERM policy has been supplemented with clarification of the end-to-end risk management process to simplify application. The business process provides a summary of risk management at all levels of the Organizational and the risk escalation process. It also provides information on linkages between risk management and how this could be mainstreamed in most key business processes within the Organization.

Expenditure of Income Accrued from Cost Recovery

Effective Date

Nov 09, 2017

Summary of Changes

1. Income earned from cost recovery, such as GMS fee from non-core programme projects (refer to POPP ), implementation support services to UN Agencies based on UPL or LPL (refer to POPP UN Agency Services), administrative agent fee for joint programme and other adhoc service fees to external parties, together constitute a major funding source for institutional budget to fund management activities.

Recovery of Overpayments

Effective Date

Dec 01, 2017

Summary of Changes

The policy has been amended to provide greater procedural clarity on how to recover overpayments made to staff members, including greater emphasis on repayment agreements and expanding the options available to recover any overpayments made.

Rental Subsidy

Effective Date

Dec 01, 2017

Summary of Changes
The policy was updated to clarify maximum rent levels in field duty stations and to explain that the rental subsidy calculation excludes non-rental charges such as utilities and maintenance charges.

Other Travel Allowances and Expenses

Effective Date

Dec 01, 2017

Summary of Changes

The updated terminal benefits are in line with ST/IC/2001/43/Amend 4 in the policy when a vehicle is not provided.

For travel occurring 1 December onwards, the terminal allowance with respect to each authorized journey for each trip by public transport to and from the air terminal or other point of arrival or departure to the hotel or other place of dwelling has increased:

Rates apply to:

NEW YORK RATE

For each trip

Elsewhere Rate

For each trip

Staff member or non-staff member when the travel is paid by UNDP unless otherwise expressly provided in the terms of their contract

From $63 to $78

From $38 to $47

Family Member (if authorized to travel at UNDP expense)

From $21 to $26

From $13 to $16

No terminal allowance is provided when a vehicle (government or otherwise) is provided or when transportation is made available.

Memorandum for Provision of Services (formerly Management Service Agreements)

Effective Date

Dec 12, 2017

Summary of Changes
The new policy enables UNDP to provide management and support services that contribute to a programme government's results upon the agreement of the programme government. This modality cannot be used to deliver development results that UNDP is accountable to achieve under UNDP's programme. The MPS replaces the 2007 Management Service Agreement (MSA), where UNOPS was designated as a service provider.
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