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Programme and Project Management

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Financial Resources Management

Human Resources Management

Procurement

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Administrative Services

Accountability

Information and Communications Technology

Security

Non-Core Contributions

Effective Date

Jun 22, 2015

Summary of Changes

​Contributions from IFIs and Development Banks to UNDP rose by 44% in 2016 compared to the previous year. In addition to IFI direct contributions, it is important to record indirect contributions received via Government Cost Sharing (originating from loans to governments). As a result, an additional procedure to the Non-Core Contribution Policy was created to provide guidance on how to record contributions from IFIs and development banks, with a list of fund codes to be used for loans, and a list of donor codes to be used for grants.

Protection against Retaliation

Effective Date

Jul 14, 2015

Summary of Changes

This revised policy includes the increased timeframe for a person could seek protection, from 60 days to six months. Additional clarification is made by adding "more likely than not" a causal connection exists between the protected activities and the detrimental action that has been taken or threatened against the individual, in order to establish a prima facie case.

Individual Contract

Effective Date

Sep 03, 2015

Summary of Changes

​With this revised Policy, Delegated Procurement Authority for the management of ICs is USD 150,000 for all Business Units (over 100k, the case must be reviewed by Contract Assets and Procurement Committee.)​

  • COs may have ICs with durations up to 24 months (over 24 months, Bureau Director or Resident Representative (if delegated) approval of duration is required) – though it is important to note that consultancies are typically recommended for short-term interventions, usually up to 12 months
  • COs may have IC daily fees up to USD 1,350 (over $1,350, RR approval is required with notification to the Bureau Director).

Direct Implementation (DIM) Modality

Effective Date

Sep 14, 2015

Summary of Changes

​The requirement for Regional Bureaus to submit annual consolidated reports on directly implemented (DIM) projects has been removed​.

Engaging CSO/NGO as a Responsible Party

Effective Date

Oct 20, 2015

Summary of Changes

The new approach under this policy takes into account the objectives of the programme or project; the scope, nature and value of the NGO/CSO engagement; the capacity of the NGO/CSO; and the level of development of the civil society (considering its NGO/CSO environment and availability). The policy also includes the following key features:

  • Identification of relevant NGOs as Responsible Party
  • Capacity assessment-driven
  • Risk assessment-driven
  • Unique collaborative advantage to be determined against a project-specific ToR
  • Designed to engage CSOs that are not legally recognized, under specific circumstances.​​​

Universal Price List (UPL) and Local Price List (LPL)

Effective Date

Nov 05, 2015

Summary of Changes

This Policy clarifies cost drivers of UPL for standard services and provides a step-by-step guide to formulate LPL. This also incorporates three main options for implementing DPC, which are:

  • application of the CO workload study results, combined with multiple funding lines for posts;

  • application of the Universal Price Lists (UPL) or Local Price List (LPL) for transactional costs recovery; and

  • creation and management of a stand-alone DPC project.​

    • Sick Leave

    Effective Date

    Feb 22, 2016

    Summary of Changes

    To ensure simplification and clearer accountability, the revised Policy reduces required documentation and forms for certified sick leave submission. The corresponding procedures also introduced the feature for requesting sick leave and uncertified sick leave in the e-Services module at Atlas. ​

    Salary Advance

    Effective Date

    Mar 04, 2016

    Summary of Changes

    ​The revised policy introduces the principle that UNDP is not a lending institution. Where no lending institutions exist or obtaining loans is impractical, UNDP can disburse a salary advance subject to certain conditions. Among others, the Policy clarifies that where a staff member does not receive his/her regular salary through no fault of his/her own, an advance shall be automatically granted in the amount due. The revised Policy also emphasizes the recovery of outstanding advance balances from final emoluments and any further balances in excess of the final emoluments.​

    UN Agency Services

    Effective Date

    Apr 05, 2016

    Summary of Changes

    The Policy provides measures to address UN clients' needs to obtain service provision at the Regional Hub and Global Shared Service Center levels to collaborate with, and support for Country Offices. This Policy also clarifies institutional arrangements for corporate Framework Agreements at Headquarters level, and Service Level Agreements for technical details to avoid duplication of efforts and arrangements. ​

    Internship

    Effective Date

    Apr 08, 2016

    Summary of Changes

    This enabling Policy provides expanded eligibility by including any student enrolled in the last year of a bachelors' degree and one year after graduation from a master's degree or equivalent studies. It also removes the obligation that interns secure life insurance, as well as the ban on employment following the internship while clarifying that interns may not apply to positions during their internships. ​

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