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Universal Price List (UPL) and Local Price List (LPL)

Effective Date

Nov 05, 2015

Summary of Changes

This Policy clarifies cost drivers of UPL for standard services and provides a step-by-step guide to formulate LPL. This also incorporates three main options for implementing DPC, which are:

  • application of the CO workload study results, combined with multiple funding lines for posts;

  • application of the Universal Price Lists (UPL) or Local Price List (LPL) for transactional costs recovery; and

  • creation and management of a stand-alone DPC project.​

    • Sick Leave

    Effective Date

    Feb 22, 2016

    Summary of Changes

    To ensure simplification and clearer accountability, the revised Policy reduces required documentation and forms for certified sick leave submission. The corresponding procedures also introduced the feature for requesting sick leave and uncertified sick leave in the e-Services module at Atlas. ​

    Salary Advance

    Effective Date

    Mar 04, 2016

    Summary of Changes

    ​The revised policy introduces the principle that UNDP is not a lending institution. Where no lending institutions exist or obtaining loans is impractical, UNDP can disburse a salary advance subject to certain conditions. Among others, the Policy clarifies that where a staff member does not receive his/her regular salary through no fault of his/her own, an advance shall be automatically granted in the amount due. The revised Policy also emphasizes the recovery of outstanding advance balances from final emoluments and any further balances in excess of the final emoluments.​

    UN Agency Services

    Effective Date

    Apr 05, 2016

    Summary of Changes

    The Policy provides measures to address UN clients' needs to obtain service provision at the Regional Hub and Global Shared Service Center levels to collaborate with, and support for Country Offices. This Policy also clarifies institutional arrangements for corporate Framework Agreements at Headquarters level, and Service Level Agreements for technical details to avoid duplication of efforts and arrangements. ​

    Internship

    Effective Date

    Apr 08, 2016

    Summary of Changes

    This enabling Policy provides expanded eligibility by including any student enrolled in the last year of a bachelors' degree and one year after graduation from a master's degree or equivalent studies. It also removes the obligation that interns secure life insurance, as well as the ban on employment following the internship while clarifying that interns may not apply to positions during their internships. ​

    Procurement Oversight and Procurement Review Committees

    Effective Date

    Jul 26, 2016

    Summary of Changes

    The requirement for Contracts, Assets and Procurement (CAP) Committee review was replaced with Direct Review by the CAP Chairperson for procurement actions valued between US$ 50,000 and US$ 150,000 (and US$ 75,000 for direct contracting). The CAP Chairperson may consult or request assistance from the Chairperson of the Regional Advisory Committee for Procurement (RACP) in reviewing any procurement action. If necessary, the CAP Chairperson, in consultation with the Head of Office, may escalate the case to the RACP Chairperson for his or her Direct Review. A full CAP Committee review is required only in those Country Offices that are granted an Increased Delegation of Procurement Authority (DPA) to review procurement actions valued between US$ 150,000 and the Increased DPA for competitive processes (and between US$ 75,000 and up to 50 percent of the Increased DPA for direct contracting). The quorum for a Committee was reduced from three members to two members, in addition to the Chairperson and/or Secretary.

    Temporary Appointment

    Effective Date

    Aug 04, 2016

    Summary of Changes
    The following provision, which previously required Fast Track activation request are no-longer necessary (i.e. integrated into the main policies).

    The Regional Bureau Directors are authorized to grant waiver of competitive recruitment for up to 10 (ten) Temporary Appointment (TA) positions per annum, per country office in accordance with the following provisions:
    (a) The process must ensure that the person selected is the best-qualified candidate to perform the job functions in a fully satisfactory manner;
    (b) References must be checked prior to contracting/appointment;
    (c) Contracting/appointing of close family relatives and other conflict of interest matters must be verified prior to contracting/appointment;
    (d) The individuals must be medically cleared an enrolled in the applicable medical and life insurance policy prior to contracting/appointment;
    (e) The appointment letter/contracts issued must be in compliance with the standard terms and conditions;
    (f) The individuals must be informed of the contract terms and standards of conduct as set out in the POPP

    Procurement Methods

    Effective Date

    Sep 22, 2016

    Summary of Changes
    a) Micro-purchasing
    Country offices may request increasing the micro-purchasing threshold from US$ 5,000 to US$ 10,000 as part of their request for increase in delegated procurement authority. Please see Procurement Methods .

    b) Request for Quotation (RFQ)
    Offices are now authorized to issue RFQs in line with the following thresholds:
    • For offices with micro-purchasing threshold of USD 5,000, the RFQ limit is US$ 5,000 ¬ US$ 149,999.
    • For offices with micro-purchasing threshold of USD 10,000, the RFQ limit is US$ 10,000 ¬ US$ 149,999.

    Procurement Authority and Increased Delegated Procurement Authority

    Effective Date

    Sep 22, 2016

    Summary of Changes

    The following provisions, which previously required Fast Track activation request are no-longer necessary (i.e. integrated into the main policies).

    a) The authority to grant the increase in Delegated Procurement Authority was devolved to Regional Chief Procurement Officers (RCPOs) in consultation with respective Regional Bureau Director for clearance. The respective RACP Chairpersons then will be responsible for obtaining technical inputs from relevant offices in assessing a request for increased delegation.

    b) Recognizing the reduction of risks through e-Tendering, the standard delegated procurement authority of Resident Representative or head of a business unit in an office that systematically uses the e-Tendering has been raised from US$ 150,000 to US $200,000, based on the confirmation by the ACP Chairperson or respective Regional ACP Chairpersons.

    Commercial Air Travel Safety Guidelines

    Effective Date

    Sep 29, 2016

    Summary of Changes
    The Air Travel Risk Management Guidelines have been revised to reflect a new UN Security Management System Air Travel Policy. Theseguidelines are applicable to all UNDP Personnel on official travel via Commercial Air (Transport) Operators, UN Chartered Flights and Donated Flights. To facilitate booking of flights, a Global Booking List of Airlines Pre-approved for Travel by UNDP Personnel has been made available on the UNDP Intranet via the following link. For Airlines which are not pre-approved (and therefore not included in the UNDP Global Booking List), the guidelines provide for an evidence-based risk assessment methodology, enabling informed decision making by the UNDP Managers with Signature Authority before use of these airlines.
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