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UNFCU Share Account Management

Effective Date

Feb 16, 2011

Summary of Changes

​Financial Resources Management chapter has been updated with procedures for UNFCU Share Account Management . The procedures cover the services offered by UNDP to locally recruited staff opting to take deductions from local currency salary, convert them to US Dollars, and have them paid into a savings account held by UNFCU in New York in their name. This service provided by UNDP is limited to salary and does not cover other types of remuneration (e.g., DSA, shipment compensations, etc.). The deductions for local salary scales may not exceed 50% of the gross salary of the participating staff member.

Property, Plant and Equipment

Effective Date

Feb 24, 2011

Summary of Changes

​Assets Management section of Administrative Support Services chapter has been updated with the Project Assets Management. The process establishes procedures and systems to ensure compliance with the UNDP Financial Rules and Regulations and to ensure accurate reporting of all non-expendable (fixed) project assets. As stated in the UNDP Financial Regulations and Rules, the management of fixed assets includes all actions necessary for the acquisition and receipt, custody, maintenance and disposal of non-expendable assets which are controlled and safeguarded by UNDP. This includes the timely and proper location, tracking and record-keeping of all related transactions. The compliance with the procedures is an auditable requirement.

Trust Fund Management

Effective Date

Mar 11, 2011

Summary of Changes
The Financial Resource Management chapter has been updated with the revised procedures for trust fund management, including revised TOR for trust fund manager and clarification of UNDP roles and responsibilities when acting as Administrative agent and/or Participating UN organization.

The revision is based on “The UNDG guidance on joint programming and multi-donor trust funds” of 12 March 2010 and ”UNDP’s accountability when acting as Administrative Agent in Multi-Donor Trust Funds, One UN Funds and/or UN Joint Programmes using the pass-through fund management modality.” The revised procedures will provide for efficiency gains by standardizing the policy and providing guidance based on lessons learned from existing multi donor trust funds and the Delivering as One pilots.

Anti-Fraud Policy

Effective Date

Mar 14, 2011

Summary of Changes

​The Results Management and Accountability chapter has been updated with the revised anti-fraud policy which now replaces the UNDP fraud policy statement of August 2005 and brings, in one place, currently dispersed policies and practices.

Framework of Accountability for Security

Effective Date

Jul 25, 2011

Summary of Changes

Security Management chapter of POPP has been updated with Security Policy and Framework of Accountability for UNDP Managers and Personnel within the UN Security Management System. The revised Security Policy focuses on ”how to stay rather than when to go.” It is about the management rather than the avoidance of risk. It also encompasses issues regarding the complementarity between UNDSS and Security Office/BoM, and clarification on access to security funds, medical and casualty evacuations and lines of authority. The purpose of the Framework for Accountability is to provide clear guidance on how to enable the conduct of UNDP activities within the United Nations Security Management System, while ensuring the safety, security and well-being of personnel, premises and assets.

Property, Plant and Equipment

Effective Date

Apr 19, 2013

Summary of Changes

​The threshold on the corporate purchasing card has been increased from $2500 to $5000, excluding expenditures for PPE. Regarding furniture and equipment, UNDSS assets are no longer recorded as UNDP Assets and only UNDP’s share of assets purchased under common service arrangements will be recorded in UNDP’s books. The procurement catalogue provides guidance to ensure appropriate recording.

Home Leave

Effective Date

Apr 25, 2013

Summary of Changes

​Changes to the home leave travel entitlement include eligibility for staff on Temporary Appointments, enabling shorter intervals between home leaves for duty stations on a 12 month cycle, and clarification on travel time and calculation when combining home leave with reassignment travel.

Information Disclosure

Effective Date

Feb 18, 2014

Summary of Changes

​The Information Disclosure Policy now includes requirements for “robust reasoning” to exclude information from the public domain. Amendments have been benchmarked against international best practice.

Protection against Retaliation

Effective Date

Mar 07, 2014

Summary of Changes

The Policy for Protection against Retaliation has been expanded to include protection for non-staff personnel such as contractors, interns and UNVs serving in UNDP or another UNDP administered fund, programme or agency.​

Financial Disclosure

Effective Date

Mar 07, 2014

Summary of Changes

This Policy has been revised so non-staff personnel, such as contractors, may be required to file a financial disclosure statement, in accordance with the standards of conduct incorporated into the contract.​

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