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Probation upon Appointment

Effective Date

Mar 04, 2024

Summary of Changes

The policy has been reviewed with minor edits implemented (no substantive change).  

Offline Private Sector Risk Assessment Tool Guide

The private sector due diligence process must be completed using the online Private Sector Risk Assessment Tool in Quantum+. This offline guide is provided as reference guidance to support information sharing and is not intended for offline completion.

The offline guide contains information on the collection of information on potential partner private sector entities, helps to evaluate whether or not UNDP should pursue a partnership with the private sector entity, and determines which cases might need to be escalated to HQ.

The guide contains the practical steps to be followed to reach a decision on a given partnership. It should be used in conjunction with the Policy on Due Diligence and Partnerships with the Private Sector and with the Private Sector Risk Assessment Tool Guidance Note and the Private Sector Due Diligence Risk Assessment Tool User Guide (Quantum+), which explain each of the steps in more detail. Risk assessment is a mandatory requirement for any type of partnership between UNDP and a private sector entity. 

The guide is published in the Related Documents section of the Policy on Due Diligence and Partnerships with the Private Sector page and of the Foundations policy page. 

Document Type

Guide

Published in:

General Considerations of Contracting

Effective Date

Feb 20, 2024

Summary of Changes

The General Terms and Conditions for Contracts (for Goods and/or Services) have been updated to reflect the following changes:

  • Replacement of two hyperlinks inside the document;
  • Some changes to the data protection clause that are implemented across the board (Art 20);
  • Fixing some cross references inside the document; 
  • Small editorial changes.

Joint Comprehensive Proposal on the Cost-Recovery Policy

DP/FPA-ICEF-UNW/2020/1: Executive Board of UNDP, UNFPA and UNOPS; Executive Board of UNICEF; Executive Board of UN-Women

Executive Board of UNDP, UNFPA and UNOPS: Programming Arrangements 2014-2017 (DP/2012/25)

Direct Payments

Effective Date

Feb 21, 2024

Summary of Changes

The policy and the procedures have been updated to reflect the following changes:

  • Revision to approval requirements for direct payments in non-local currency has been added in paragraph 9 of the policy, where non-local currency payments to international suppliers engaged in line with the Letter of Agreement (LOA), the Responsible Party Agreement (RPA), the Performance Based Payment Agreement (PBPA), or similar contracts or agreements, as well as the project document or the annual work plan will be approved by Head of Office provided the contractual documents specify disbursements in non-local currency.
  • Seeking UNDP HQ Treasury’s approval before non-local currency disbursement are made has been removed in paragraph 9 of the policy in line with the new changes to paragraph 9.
  • The explanatory notes in step 7 of the procedure have been updated to reflect the changes in the policy.

Direct Cash Transfers and Reimbursements

Effective Date

Feb 21, 2024

Summary of Changes

The policy and the procedures have been updated to reflect the following changes:

  • Revision to approval requirements for non-local currency advances has been added in paragraph 9 of the policy, where payments for specifically identified activities and expenditures expected to be incurred in non-local currency in line with the Letter of Agreement (LOA), the Responsible Party Agreement (RPA), the Performance Based Payment Agreement (PBPA), or similar contracts or agreements, as well as the project document or the annual work plan will be approved by the Head of Office, provided the contractual documents specify disbursement in non-local currency. Other non-local currency payments shall only be made, after seeking UNDP HQ Treasury approval.
  • Revision to paragraph 13 of the policy to include the requirement for UNDP HQ Treasury’s approval where the Partner maintains separate bank accounts for the project. If the project needs advances to make payments in local currency and non-local currency with applicable approval in line with the POPP, then two bank accounts matching the approved currencies of advances should be opened.
  • The explanatory notes in steps 8 and 9 of the procedure have been updated to reflect the changes in the policy.

Information Circular: Visa status in the US (ST/IC/2001/27)

Information Circular: Revised definition of immediate family for the purposes of the G visa (ST/IC/2017/6)

Internal Control Framework

Effective Date

Feb 16, 2024

Summary of Changes

In response to an audit recommendation, the Internal Control Framework policy has been updated to demonstrate a clearer alignment with the Three Lines Model of the Institute of Internal Auditors, issued in July 2020.

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