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Harmonized Conceptual Funding Framework and Cost Recovery Methodology

Effective Date

May 20, 2015

Summary of Changes
New Guidance on UNDP’s Harmonized Funding Framework has been posted in POPP and reflects the joint decision of the Executive Board of UNDP/UNFPA, UNICEF and UNWOMEN to harmonize the classification and attribution of programme and organizational costs and highlights how this has been reflected in UNDP’s integrated budget. The harmonized framework covers the realignment of resources between Regular and Other Resources to help successfully deliver on the results outlined in UNDP’s Strategic Plan.​

National Implementation

Effective Date

May 08, 2015

Summary of Changes

The revision reflects that the HACT macro- and micro-assessments is the basis for selection of the cash transfer modality used for each implementing partner (IP) and the level of assurance activities used for the IP. The revision also reflects UNDP support services to NIM in terms of requisitions, procurement and accountability. Audit reports of NIM and NGO implemented projects can be shared by UNDP with the Government Coordinating Agency, in addition to supreme audit institution and implementing partner. The audit becomes due in the year following which the cumulative expenditure has reached or exceeded the threshold of $300,000.​

Medical Insurance: Medical Insurance Plan (MIP)

Effective Date

Apr 29, 2015

Summary of Changes

Cigna became the third party administrator for UNDP as of 1 April, 2015. New MIP application/request form, claim form and prior approval forms are also introduced. ​

UNFCU Share Account Management

Effective Date

Feb 16, 2011

Summary of Changes

​Financial Resources Management chapter has been updated with procedures for UNFCU Share Account Management . The procedures cover the services offered by UNDP to locally recruited staff opting to take deductions from local currency salary, convert them to US Dollars, and have them paid into a savings account held by UNFCU in New York in their name. This service provided by UNDP is limited to salary and does not cover other types of remuneration (e.g., DSA, shipment compensations, etc.). The deductions for local salary scales may not exceed 50% of the gross salary of the participating staff member.

Individual Contract

Effective Date

Dec 13, 2010

Summary of Changes

​The Contract and Procurement Management chapter has been updated with the new procedures on Individual Contract (IC) that with immediate effect replace the Special Service Agreement (SSA) and the Reimbursable Loan Agreements (RLA) guidelines. The procedures have been designed to provide more clarity, simplification and standardization to the way UNDP deals with individual consultants and contractors. In order to effectively communicate the provisions of the new procedures, the Procurement Support Office of BoM will shortly develop and share with all offices a detailed Q&A note, organize a webinar for procurement staff, as well as include sessions on the new procedures into regional and other training events.

Internship

Effective Date

Nov 29, 2010

Summary of Changes
The interim guidance for preparation of country programme documents and costed evaluation plans being prepared for submission to the Executive Board in 2011 is now available. The interim guidance contains links to revised templates (including the format of country programme document itself, results and resources framework and evaluation plan), forms and deadlines posted on the RBM platform. Upon the approval of the revised Evaluation Policy in January 2011, the relevant sections of the POPP will be updated.

UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

Effective Date

Nov 28, 2010

Summary of Changes

​Duties and Obligations and Disciplinary Measures and Appeals sections of Human Resources Management chapter have been updated to incorporate the latest revision of the UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct, UNDP Policy for Protection against Retaliation and UNDP Policy on Workplace Harassment and Abuse of Authority.

The main purpose of this revision is to align the Legal Framework with the new system of administration of justice that was launched on 1 July 2009 and to provide additional clarifications on existing procedures on protection against retaliation. Key issues incorporated in this revised version, which emanate from the reform of the administration of justice, are the following: - A new procedure relating to the imposition of disciplinary measures, following the abolition of the Disciplinary Committee; - The new disciplinary measures that can be imposed on staff members; - The new formal system of appeal, consisting of a first-instance UN Dispute Tribunal and a second-instance UN Appeals Tribunal; -A new Office of Staff Legal Assistance, as the Office mandated to assist staff following the abolition of the Panel of Counsel.

Internal Control Framework

Effective Date

Jul 15, 2010

Summary of Changes

​Version 4 of the Internal Control Framework policy now can be accessed through the Results Management and Accountability chapter. The updated version incorporates 1) New introduction to encapsulate the attributes and components of internal control as is best practice, taking full consideration of all existing control processes in UNDP. The new introduction follows more closely the COSO internal control model, and is therefore very broad in its coverage of administrative and programmatic areas. 2) The Operational Guide of the ICF, to better reflect its level of detail.

Management of Cash Planning/Forecasting of Cash Flows

Effective Date

Mar 23, 2010

Summary of Changes
​The Management of Cash Planning/Forecasting of Cash Flows sub-process of Financial Resources Management chapter has been updated to clarify conditions under which Country Offices can deviate from the mandatory requirement to utilize non-convertible currency and exceptionally start using convertible local currency and maintain local USD accounts.

Handling of Procurement Complaints

Effective Date

May 07, 2009

Summary of Changes
Procurement protest is defined as any allegations made by an individual or entity with respect to failure of UNDP or any of UNDP staff to comply with relevant procurement procedures and uphold the basic principles and standards of integrity, transparency and fairness expected in the public procurement context. To be completed, the protest must contain the following information:The protestor’s name, address, telephone number and fax number;The solicitation or contract number, the name of contracting office;A detailed statement of all factual and legal grounds for the protest and an explanation of how the protester was wronged;Copies of relevant documents supporting protester’s statement;A statement as to the form of relief;All information establishing that the protestor is an interested party for the purpose of filing a protest; andAll information establishing the timeliness of the protest.​
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