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Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)

Effective Date

Dec 22, 2021

Summary of Changes

​The Amortizations, Reconciliations, Reports and Centralized Functions policy is now available in French. To access the document, click on the French language tab.

Internal Control Framework

Effective Date

Dec 28, 2021

Summary of Changes
The updated ICF Policy and the ICF Operational Guide provide clarity on roles, responsibilities, and accountabilities in the implementation of internal controls for clustered and non-clustered processes. Additionally, the ICF Policy has been aligned with industry best practices, including the COSO (the Committee of Sponsoring Organizations of the Treadway Commission) framework and the Three Lines of Defense model. The COSO framework describes what we do in internal control and the three lines of defense framework describes who does it. Both frameworks have been endorsed by the High-Level Committee on Management. Additionally, the ICF policy specifies: (i) the roles and responsibilities of staff at all levels of the organization in the achievement of internal control objectives, and the ways in which UNDP monitors and assesses internal control effectiveness; and (ii) the roles and responsibilities of participants in UNDP’s shared services delivery model.
The Operational Guide of the Internal Control Framework (“ICF Operational Guide”) serves as a supplementary document to the ICF Policy. Given the complexity of UNDP’s activities and the resulting breadth and depth of POPP content, the purpose of the ICF Operational Guide is to bring together the key internal control requirements included throughout the POPP to help UNDP offices implement effective internal controls in both clustered and non-clustered environments. Specifically, the Operational Guide: (i) articulates the key day-to-day internal control roles and their associated authorities, accountabilities, and responsibilities; (ii) describes at a high level some key process control points; and (iii) identifies the supporting technology roles (i.e., ERP), rights, and available tools to affect and monitor internal control implementation. A series of “Quick Views” have been added to provide more visual content, as requested by stakeholders. This version of the Operational Guide provides guidance on who executes internal control roles (or elements thereof) with respect to both clustered and non-clustered processes. Country Offices should follow the clustered or non-clustered guidance that is relevant to their process clustering implementation status.

Petty Cash Fund for Management Project (PCF)

Effective Date

Jan 10, 2022

Summary of Changes

​The Petty Cash Fund for Management Project (PCF) policy is now available in French. To access the document, click on the French language tab.

Management of Petty Cash

Effective Date

Jan 10, 2022

Summary of Changes

​The Management of Petty Cash policy is now available in French. To access the document, click on the French language tab.

Management of Cash in Crisis or Emergency Situations

Effective Date

Jan 10, 2022

Summary of Changes

​The Management of Cash in Crisis or Emergency Situations policy is now available in French. To access the document, click on the French language tab.

Project Cash Advance (PCA)

Effective Date

Jan 10, 2022

Summary of Changes

​The Project Cash Advance (PCA) policy is now available in French. To access the document, click on the French language tab.

Cash Operations

Effective Date

Jan 10, 2022

Summary of Changes

​The Cash Operations policy is now available in French. To access the document, click on the French language tab.

Individual Contract

Effective Date

Jan 14, 2022

Summary of Changes

​ This update is to alert all UNDP COs and BUs that the I-PSA and the N-PSA will replace all international and local ICs as of 31 March 2022 (extended from 31 December 2021), except those which are of lumpsum deliverable-based arrangements. After this date, the use of ICs will be restricted to lump-sum deliverable-based arrangements only. However, the IC policy is still available in its current form, covering both daily and lump-sum based ICs; for use by all other UN Agencies until 31 December 2022.

Cost Recovery from Other Resources - GMS

Effective Date

Jan 14, 2022

Summary of Changes

​The GMS rate table is updated to reflect a minimum 7% for UN Secretariat Offices, Funds and Departments identified in the UN System Chart (yellow section) under the section on UN to UN Agency Contribution Agreement.

Corporate Purchasing Card

Effective Date

Jan 17, 2022

Summary of Changes

​January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.

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