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Planning and Paying for Delivery Enabling Services to Projects

Effective Date

Aug 23, 2021

Summary of Changes

​The procedure tables (step 1) on the page have been modified to align with Prepare Fully Costed Budgets for Projects and Planning and Paying for Delivery Enabling Services content. A link to Stand-Alone DPC project is removed as it is now regulated as Annex 1 of "Planning and Paying for Delivery Enabling Services .

Inventory Management

Effective Date

Aug 23, 2021

Summary of Changes

​The Inventory Management policy is now available in French. To access the document, click on the French language tab.

Multiple Funding Lines for Positions

Effective Date

Aug 26, 2021

Summary of Changes

​The Multiple Funding Lines for Positions policy has been updated with the recently published Project Costing and Planning, and Paying for Delivery Enabling Services policies.

Cost Recovery from Other Resources - GMS

Effective Date

Aug 27, 2021

Summary of Changes

Updated the links on the Related Policies section. Updated links on step 2 of the Procedures table. Added template for inter-office memorandum on step 3 of the Procedures table.


Business Continuity Management

Effective Date

Sep 02, 2021

Summary of Changes

​The Business Continuity Management policy is now available in French. To access the document, click on the French language tab.

Establishment and Use of Electronic Banking Systems

Effective Date

Sep 08, 2021

Summary of Changes

​The SOP for e-banking has been updated with version 3 which contains the most current processes aligning with the clustered finance functions in the GSSU.

Corporate Purchasing Card

Effective Date

Sep 17, 2021

Summary of Changes

The policy has been updated to reflect the following changes:

  • Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
  • The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.
  • Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.


    • Formulate Programmes and Projects

    Effective Date

    Sep 17, 2021

    Summary of Changes

    ​GEFand GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following:

    • Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
    • -Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.


    Memorandum for Provision of Services (formerly Management Service Agreements)

    Effective Date

    Sep 20, 2021

    Summary of Changes

    ​The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19.

    Acquisition and Maintenance (Furniture and Equipment)

    Effective Date

    Sep 21, 2021

    Summary of Changes

    ​The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

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