Electronic record. An electronic record is a record in electronic format. This includes, but is not limited to, electronic data interchange, electronic mail and other computer-based programs.
Electronic signature. An electronic signature is an electronic symbol or process that is attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the record. The electronic signature is an integral part of the electronic record and indicates the identity of the signatory. The electronic signature represents the signatory’s acknowledgement, agreement and/or approval of the information contained in the electronic record. Electronic signatures include, among others, digital signatures, which are a type of electronic signature and are therefore covered by this Policy.2 An email may be used to indicate approval under certain business processes, but it does not constitute an electronic signature. Copied-and-pasted images of a signature are not electronic signatures for the purposes of this Policy either.
Includes disbursements and accruals for goods and services received, and the use or impairment of assets, dependent on the implementation arrangement and in accordance with administrative instructions issued by the Comptroller for a financial period.
An information safeguarding strategy where user gets access only to the data that is clearly required for him/her to carry his duty. In other words it is a demonstrable and recognized purpose (business need) for accessing specific information.
Not allowed, not supported – Components or systems that have known compatibility issues or which have not been tested in standard UNDP environment. Not allowed or not supported components or system will not be serviced through normal UNDP ICT support channels. Not allowed and not supported systems are considered as non-compliance. Offices are not allowed to deploy, use or maintain such components or systems.