An administrative determination, including any measures or rehabilitative requirements, as determined and applied by the CPO as a result of a Vendor being involved in Proscribed Practices. Potential sanctions include: censure, debarment, other possible sanctions.
The document included in this ITB which lists the goods required by UNDP, their specifications, the related services, activities, tasks to be performed, and other information pertinent to UNDP’s receipt and acceptance of the goods.
Refers to the financial contribution to a government budget, managed in a national account by a government entity for a specific set of sector or programme results.
The entire scope of tasks and deliverables requested by UNDP under an RFP, or the scope of tasks related or ancillary to the completion or delivery of the goods, as required by UNDP under the ITB or RFQ.
Refers to all forms of inappropriate conduct of a sexual nature committed by an employee, officer, adviser, or representative of a vendor, with the knowledge of that Vendor.
Shortcuts limit time for bidding and inappropriate issue expressions of interest or requests to quote. Risks of fraud rise dramatically, as both suppliers and UNDP personnel act on insufficient information. This is a critical risk especially in emergency situations.
We can define significant purchases as those that are of high relative expenditure and/or for which supply is difficult to secure. The relative expenditure of goods and services is defined as their cost relative to the total purchasing expenditure of the business unit or agency. For UNDP, a transaction of 100,000 USD or more is considered a significant purchase.
Categories of costs of a cross-cutting nature that (a) involve material capital
investments, or (b) do not represent a cost related to the management activities of the organization.
Supplemental Information to the ITB/RFP – a written communication issued by UNDP to prospective Offerors/Proposers containing clarifications, responses to queries received from prospective Offerors/Proposers, or changes to be made in the ITB/RFP, at any time after the release of the ITB/RFP but before the deadline for the submission of Offer/Proposal.
Sustainable procurement integrates requirements, specifications and criteria that are compatible with the protection of the environment, social progress and economic development. It seeks to ensure efficient use of resources, improved quality of products and services, and optimized costs.
An offeror, or a prospective, registered or actual supplier, contractor or provider of goods, services and/or works to UNDP. Vendors may include individuals, private or public entities, whether parent, holding, subsidiary, affiliate, and may be a consortium, partnership, a government agency or a non-governmental organization. Non-governmental organizations and civil society organizations acting as UNDP Implementing Partners, and Responsible Parties as well as grantees receiving grants or prize challenges or similar form, directly from UNDP, are also considered Vendors. The following are considered Vendors. Agents: Agents include Employees, officers, advisers, representatives, owners, shareholders or subcontractors of the Vendor for which the Vendor is responsible under this Policy. The following are not consideered vendors.Individuals or entities described as “vendors” solely for Atlas/Quantum purposes, where all payees are referred to as “vendors”. For any payee for whom a purchase order is to be raised or to whom a payment will be made, a vendor record has to be properly set up in Atlas. This includes international or national staff members, who are not “vendors” for the purposes of this Policy.Individuals or entities, other than Agents, that are, and with whom UNDP does not have a direct contractual or financial relation with UNDP, or where UNDP’s sole role is to issue a payment on behalf of a partner.Individuals or entities contracted by other agencies, funds and programmes that report into the UNGM. UNDP Service Contract, and PSA holders are not considered Vendors for the purposes of these procedures.
Purpose and Mandate. The Vendor Review Committee (VRC) is an internal technical administrative body located at UNDP Headquarters in New York, created by the Bureau for Management Services (BMS) and tasked with making recommendations to the Chief Procurement Officer (CPO) for consideration in rendering the final UNDP decision regarding Vendor Sanctions.
Those UNDP staff members selected to participate in a Panel Review Process (PRP), with the roles described in paragraph 36 of the Vendor Sanctions Policy.
Contributions to UNDP Regular Resources from Governments of States Members of the United Nations, of the specialized agencies or of the International Atomic Energy Agency;