The purpose of family leave is to allow eligible staff members a period of time in the event of a family-related requirement. Family leave is a justification for leave, not an additional amount of leave. It expands the acceptable justification for taking uncertified leave without increasing the overall amount of leave.
Family visit travel provides periodic family visits for eligible staff residing alone at their duty station provided they meet the conditions set out in the Family Visit policy.
The purpose of the fellowship programme is to:(a) Provide students, recent graduates, mid-career professionals from diverse backgrounds, including those working in and affiliated to academic institutions, and other individuals forming part of talent groups, including under-represented groups, with exposure to development issues and first-hand experience of the day-to-day work of UNDP;(b) Provide UNDP with additional skills and expertise to support its activities and mandate; and(c) For fellowships sponsored by a Sponsoring Entity, provide Sponsoring Entities with insight into UNDP and its work. Fellowships can be classified in both Sponsoring Entity Fellowships (as defined below) and UNDP Corporate Fellowships and UNDP Corporate Fellowships. In the case of Sponsoring Entity Fellowships, Fellows will be identified through collaboration between UNDP and the Sponsoring Entity. In the case of UNDP Corporate Fellowships, the selection of the Fellow will be done by UNDP based on the eligibility criteria detailed in the Fellowship Project/Programme Document governing the specific fellowship initiative.
A fellowship is a specific training activity for a qualified individual, referred to as a fellow. The individual is entitled to payment of a stipend. .
Contain records originating from, or received by, the organization in written or printed form as well as documents generated by the computer and electronic forms.
The responsibility of anyone handling resources, public office or any other position of trust, to report on and be held responsible for the intended and actual use of the resources or of the designated office. This includes ensuring transparency in the process and procedures to achieve that obligation. Administrative accountability encompasses critical systems of internal control that complement and ensure the proper functioning of checks and balance, including financial ones. These include international civil service standards and incentives, ethics codes, criminal penalties, and administrative review.
The Financial and Administrative Framework Agreement (FAFA) governs our partnership with the European Commission (EC), for the implementation of the European Union (EU) budget. Each EU contribution comes with a contribution-specific agreement signed between UNDP and the EU representatives (in the Country or in Brussels). The agreement sets out the specific reporting requirements.
The purpose of this Policy and related guidance below is to assist UNDP personnel designated to file a Financial Disclosure statement in complying with their obligations to avoid personal interests and/or holdings that may, or may appear to, interfere with the performance of their official duties and responsibilities, or adversely influence the integrity, independence and impartiality required by their status as UNDP personnel.
A Finance Lease is a capital lease that transfers substantially all the risks and rewards incidental to ownership of an asset. Title may or may not eventually be transferred, even though UNDP does not hold legal title during the duration of the lease
A financial record is a document either physical or electronic, which creates either: a liability and its settlement; an asset and its liquidation; a receivable; a payment; a record of a deposit
For the purpose of this AML/CFT Policy, Financing of Terrorism or Terrorist Financing (“FT”) is defined as engaging with, contracting or providing support to individuals or entities that appear on the United Nations Security Council Consolidated Sanctions List.
For the purpose of this AML/CFT Policy, Financing of Terrorism or Terrorist Financing (“FT”) is defined as engaging with, contracting or providing support to individuals or entities that appear on the United Nations Security Council Consolidated Sanctions List.
Fixed Asset Management is the process of safeguarding, maintaining, managing and accounting for PP&E, Finance Leases and Intangibles used and controlled by UNDP. Property Plant and Equipment / Fixed Asset and Asset are used interchangeably to represent the same group of assets. Fixed Asset Management is the process of safeguarding, maintaining, managing and accounting for PP&E, Finance Leases and Intangibles used and controlled by UNDP.
Forced labour refers to all work or service which is exacted by a vendor from any person under the menace of any penalty and for which the said person has not offered themself voluntarily
UNDP programming comprises the planning, implementation, reporting and evaluation of development results achieved with partners through UNDP support. A UNDP programme is a plan for effectively contributing to outcome level development results through UNDP’s project modalities: development projects, the engagement facility and development services.
Forwarding agents, known also as freight forwarders or freight brokers, act as international freight forwarders, clearing agents or custom brokers to carry out the formalities and operations of consignment. Generally employed to receive consigned goods where UNDP staff may not be physically present, forwarding agents engage in the prompt clearance and collection of goods vulnerable to loss and pilferage. Business Units should forward to the respective forwarding agent all necessary documents (i.e., bill of lading, shipping instructions) for the release of goods in transit.
Foundations include non-for-profit institutions with the stated purpose and delineated source of income that provide grants or run programs. Sources of foundations’ assets include endowments, earned income, combination of public and private fundraising, trusts, family donations, community donations, and religious, corporate and other emerging sources like crowdsourcing. Other avenues for philanthropic giving include: donor-advised funds, direct giving, high-net-worth individuals, giving circles and others.
The UNSMS Framework of Accountability (FoA) reflects the roles and responsibilities of all actors of the UNSMS for which they will be held accountable and provides clear guidance on how to ensure the goal of the UNSMS is met. . The UNDP Security Framework of Accountability documents individual roles, responsibilities and accountabilities related to the security of UNDP personnel, assets, premises and operations.
It is any act or omission, including a misrepresentation, whereby a vendor knowingly misrepresents or conceals a fact (a) in order to obtain an undue benefit or advantage (not limited to financial) or to avoid an obligation for itself, or a third party, and/or (b) in such a way as to cause an individual or entity to act, or fail to act, to his, her or its detriment.
This invoice is one that has been matched; has a valid budget status; and is posted. A voucher need only have valid budget status to be recorded in KK.
The definition of fund level co-financing is a donor contribution to a trust fund where the contribution is not tied to a project. Because the donor contribution is not tied to a project a trust fund manager must be designated, who is responsible for managing the fund resources including the allocation of resources to projects.
The order of magnitude of the Regular Resources expected to be available from UNDP during a specified period for the financing of UNDP programme activities at the country level.
A TA is a staff appointment governed by the amended UN Staff Regulations and Rules for activities expected to be of a finite and temporary duration not exceeding one year and 364 calendar days.
Terminal expenses include all expenditures for transportation between the air terminal or other point of arrival or departure, and the hotel or place of dwelling, including transfer of baggage, and other incidental expenses. It should be paid as part of the travel advance or the travel claim settlement. No receipts are required for standard terminal expenses.
A termination of appointment is a separation from service initiated by the Organization (see UN Staff Regulation 9.3 and Staff Rule 9.6 for the purpose of: a) ending the continuing or permanent appointment of a staff member prior to the mandatory age of separation; or b) ending the temporary appointment or fixed-term appointment of a staff member prior to the date of expiration of the appointment.
The document included in the RFP which describes the objectives, scope of services, activities, tasks to be performed, respective responsibilities of the proposer, expected results and deliverables and other data pertinent to the performance of the range of duties and services expected of the successful proposer.
Thematic Trust Funds are a type of open trust fund. They are a flexible co-financing modality designed to help UNDP align and focus its programmes around its goals, and to provide donors with an opportunity to demonstrate their commitment to this process.
Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is: a) Two hours away from the office (including travel time) when the infant is one year old or younger; or b) One hour away from the office (including travel time) when the infant is between one and two years If a nursing mother has more than one breastfeeding infant, the maximum duration for leaving the office as specified above may be increased by up to 30 minutes for each additional infant.
Tolerance is the permissible deviation from a plan (in terms of time and cost) without bringing the deviation to the attention of the next higher authority .
The project can fund training to contribute to expected results and the capacity development strategy. Key policies and principles are: a. Participants in training are project beneficiaries and government staff; b. UNDP programme resources may not be used for training UNDP staff alone; c. Sitting fees cannot be paid for training, although UNDP may finance travel and allowances for participants who live somewhere other than where the training event takes place; e. The implementing partner must establish procedures to ensure that the best-qualified candidates are selected for training; f. The employer, normally the government, is responsible for ensuring that the participant puts the training to good use to achieve results.
Recorded at a chart field level in all Quantum financial systems, and ultimately as the data pass from one system to another, it is summarized by chart field in the General Ledger.
Movement of a staff member from one organization to another under conditions which give the staff member no right to return to the releasing organization.
While UNDP country, regional and global programmes have fixed time durations, they build on the results achieved in the last programme to transition into the new one. It is mandatory to transition from one programme to the next by carefully considering the achievements, challenges and lessons learned of the current programme in developing the theory of change of the new programme.
Transitional NCCs are defined as countries with 2012-2015 average GNI per capita greater than $12,475 for the first time compared to its status in the previous biennial budget period.
Transparency is a key principle underlying accountability. Duties and responsibilities should be clearly defined and staff members should be seen to accept and carry out these responsibilities.(f) Transparency refers to a process by which reliable, timely information about existing conditions, decisions and actions relating to the activities of the organization is made accessible, visible and understandable.
The travel claim is a post-travel report that the traveller is required to submit to the authorizing unit within two weeks from completion of travel when their travel is organized and paid for by UNDP. The travel claim provides appropriate documentation that the travel occurred; enables the traveller to claim reimbursement of additional travel expenses; and, should the travel advance have exceeded the amount of reimbursable expenses, enables the traveller to repay the amount of overpayment.
Travel expenses that shall be paid or reimbursed by the UNDP under the relevant provisions of the Staff Rules include: a) Transportation expenses; b) Terminal expenses; c) Daily subsistence allowance (DSA); d) Miscellaneous expenses.