The EC Donor Report is designed for submission to the EC and consistent with the budget categories agreed under the FAFA. It can be used for both fund-level co-financing (EC trust funds), as well as for project-level co-financing (cost sharing agreements signed with the EC). If ‘trust fund' is selected, the report will be generated for all projects funded from the selected fund.
Electronic Funds Transfers (EFT): When disbursing payments through the Electronic Funds Transfers (EFT), payment instructions are generated in electronic format using the batch process of the ‘PPR’ for using ‘TRF’ method..
EFT is an Electronic Funds Transfer method implemented with banks using a) ISO Standard 20022, b) and any other electronic method using a ICT approved security standards.
Electronic record. An electronic record is a record in electronic format. This includes, but is not limited to, electronic data interchange, electronic mail and other computer-based programs.
Electronic signature. An electronic signature is an electronic symbol or process that is attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the record. The electronic signature is an integral part of the electronic record and indicates the identity of the signatory. The electronic signature represents the signatory’s acknowledgement, agreement and/or approval of the information contained in the electronic record. Electronic signatures include, among others, digital signatures, which are a type of electronic signature and are therefore covered by this Policy.2 An email may be used to indicate approval under certain business processes, but it does not constitute an electronic signature. Copied-and-pasted images of a signature are not electronic signatures for the purposes of this Policy either.
The remuneration of internationally recruited staff members comprises of all or several of the following elements. a) Base salary; b) Post adjustment; c) Rental subsidy/deduction scheme; d) Mobility and hardship allowance; e) Allowances relating to the family status of the staff member; f) One-time allowances relating to appointment, assignment, reassignment, or separation, such as: i) Assignment grant; ii) Repatriation grant; iii) Termination indemnity; iv) Commutation of annual leave; g) Ad hoc allowances relating to unique situations, such as: i) Danger Pay; ii) Extended monthly evacuation allowance; iii) Special operations living allowance; iv) Hardship Allowance.
The engagement facility provides a rapid and flexible response mechanism to support upstream policy results, evaluation and assessments, crisis responses and the testing of innovations with scale-up potential. It must support results identified in the UNDP Strategic Plan and relevant country or regional programme documents. Any country office, regional hub or Bureau may establish one or more engagement facilities in accordance with this policy. Resources can be committed by the programme manager/Resident Representative by signing the updated multi-year workplan maintained for the engagement facility. The facility always uses direct implementation. Terms of reference and concept notes, as relevant, are required to justify and detail expected results.
E-requisition is used to request procurement of goods or services, defining the specifications and covering other details such as what is needed, when it is needed, and where it is needed. From the e-requisition, a buyer will source the necessary goods or services, evaluate the offers of relevant suppliers, and conclude the process by placing a Purchase Order with a specified supplier.
The Ethics Panel of the United Nations consists of the heads of the Ethics Offices of the separately administered funds and programmes of the United Nations and the Ethics Office of the United Nations Secretariat, and is chaired by the head of the United Nations Ethics Office.
Since 2015, the EU Pillar-Assessed Grant or Delegation Agreement (PAGoDA) templates was introduced. There are some specific reporting requirements for contracts funded through DG ECHO (EU Humanitarian Assistance) linked to their obligatory on-line platform used for submission of reports.
An assessment, as systematic and impartial as possible, of an activity, project, programme, strategy, policy, topic, theme, sector, operational area or institutional performance. Evaluations should focus on expected and achieved accomplishments, critically examining the presumed causal chains, processes, and attainment of results, as well as the contextual factors that may enhance or impede the achievement of results. Evaluations focus on determining the relevance, impact, effectiveness, efficiency and sustainability of UNDP work in order to make adjustments and improve its organizational and system-wide contributions to development.
The evaluation policy sets out the purpose and basic principles of evaluation, and defines the institutional architecture for UNDP and its associated funds and programmes. The policy covers the independent evaluations conducted by the Independent Evaluation Office of UNDP; the decentralized evaluations commissioned by UNDP programme and policy units, the United Nations Volunteers (UNV) programme and the United Nations Capital Development Fund (UNCDF); as well as the activities of UNDP and the Independent Evaluation Office in support of national evaluation capacity.
The occurrence or change of a particular set of circumstances. An event can be one or more occurrences, can have several causes, and can consist of something not happening.
Any type of proof which tends to establish or disprove a fact material to the case. It includes, but is not limited to, oral testimony of witnesses, including experts on technical matters, documents, electronic, audio, video records and photographs.
Per Staff Rule 7.15, excess baggage means baggage in excess of the accompanied baggage carried without extra charge by the transportation company.
Excess baggage should be avoided to the extent possible in order to minimize the environmental impact of transportation. Staff members traveling by air shall be entitled to reimbursement of the cost of excess baggage for themselves and their eligible family members for one bag in addition to their free baggage allowance or up to 25 kilogram per traveller.
The Bureau for Management Services (BMS), Office of Financial Management (OFM), prepares three main papers for the Executive Board:a. Statistical Annex to the Annual Report of the Administratorb. Structured Funding Dialogue in collaboration with BERAc. Detailed annual review of the financial situation and appendixes – integrated as Annex I to Structured Funding Dialogue.
Refers to the closure of the staff member’s case after disciplinary proceedings have been initiated through the issuance of a charge letter to him or her.
Includes disbursements and accruals for goods and services received, and the use or impairment of assets, dependent on the implementation arrangement and in accordance with administrative instructions issued by the Comptroller for a financial period.
The call for an expression of interest is a notice used to assess interest in an upcoming solicitation for goods, works or services. Vendors are requested to express interest and provide information about products, services, resources, qualifications and experience before a fixed deadline. This method may be used to continually update a UNDP office’s vendor database, where procurement planning has forecasted future requirements of specific goods, services or civil works.
The Extended Monthly Evacuation Allowance (EMEA) is applicable when staff members assigned to duty stations designated as non-family duty stations are therefore unable, for security reasons, to have their family members join them. The EMEA was established to alleviate hardships of staff members faced with the inconvenience and cost of maintaining two households and with having to pay rental costs in two locations. Staff members may opt to settle their family either in their place of home leave, previous duty station, or a third country.
An offeror, or a prospective, registered or actual supplier, contractor or provider of goods, services and/or works to UNDP. Vendors may include individuals, private or public entities, whether parent, holding, subsidiary, affiliate, and may be a consortium, partnership, a government agency or a non-governmental organization. Non-governmental organizations and civil society organizations acting as UNDP Implementing Partners, and Responsible Parties as well as grantees receiving grants or prize challenges or similar form, directly from UNDP, are also considered Vendors. The following are considered Vendors. Agents: Agents include Employees, officers, advisers, representatives, owners, shareholders or subcontractors of the Vendor for which the Vendor is responsible under this Policy. The following are not consideered vendors.Individuals or entities described as “vendors” solely for Atlas/Quantum purposes, where all payees are referred to as “vendors”. For any payee for whom a purchase order is to be raised or to whom a payment will be made, a vendor record has to be properly set up in Atlas. This includes international or national staff members, who are not “vendors” for the purposes of this Policy.Individuals or entities, other than Agents, that are, and with whom UNDP does not have a direct contractual or financial relation with UNDP, or where UNDP’s sole role is to issue a payment on behalf of a partner.Individuals or entities contracted by other agencies, funds and programmes that report into the UNGM. UNDP Service Contract, and PSA holders are not considered Vendors for the purposes of these procedures.
Purpose and Mandate. The Vendor Review Committee (VRC) is an internal technical administrative body located at UNDP Headquarters in New York, created by the Bureau for Management Services (BMS) and tasked with making recommendations to the Chief Procurement Officer (CPO) for consideration in rendering the final UNDP decision regarding Vendor Sanctions.
Those UNDP staff members selected to participate in a Panel Review Process (PRP), with the roles described in paragraph 36 of the Vendor Sanctions Policy.
Contributions to UNDP Regular Resources from Governments of States Members of the United Nations, of the specialized agencies or of the International Atomic Energy Agency;