Glossary

The EC Donor Report is designed for submission to the EC and consistent with the budget categories agreed under the FAFA. It can be used for both fund-level co-financing (EC trust funds), as well as for project-level co-financing (cost sharing agreements signed with the EC). If ‘trust fund' is selected, the report will be generated for all projects funded from the selected fund.

Source: EU Reporting

Electronic signature. An electronic signature is an electronic symbol or process that is attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the record. The electronic signature is an integral part of the electronic record and indicates the identity of the signatory. The electronic signature represents the signatory’s acknowledgement, agreement and/or approval of the information contained in the electronic record. Electronic signatures include, among others, digital signatures, which are a type of electronic signature and are therefore covered by this Policy.2 An email may be used to indicate approval under certain business processes, but it does not constitute an electronic signature. Copied-and-pasted images of a signature are not electronic signatures for the purposes of this Policy either.

Source: Electronic Signatures Policy

The remuneration of internationally recruited staff members comprises of all or several of the following elements. a) Base salary; b) Post adjustment; c) Rental subsidy/deduction scheme; d) Mobility and hardship allowance; e) Allowances relating to the family status of the staff member; f) One-time allowances relating to appointment, assignment, reassignment, or separation, such as: i) Assignment grant; ii) Repatriation grant; iii) Termination indemnity; iv) Commutation of annual leave; g) Ad hoc allowances relating to unique situations, such as: i) Danger Pay; ii) Extended monthly evacuation allowance; iii) Special operations living allowance; iv) Hardship Allowance.

Source: Elements of Remuneration

The engagement facility provides a rapid and flexible response mechanism to support upstream policy results, evaluation and assessments, crisis responses and the testing of innovations with scale-up potential. It must support results identified in the UNDP Strategic Plan and relevant country or regional programme documents. Any country office, regional hub or Bureau may establish one or more engagement facilities in accordance with this policy. Resources can be committed by the programme manager/Resident Representative by signing the updated multi-year workplan maintained for the engagement facility. The facility always uses direct implementation. Terms of reference and concept notes, as relevant, are required to justify and detail expected results.

Source: Engagement Facility

E-requisition is used to request procurement of goods or services, defining the specifications and covering other details such as what is needed, when it is needed, and where it is needed. From the e-requisition, a buyer will source the necessary goods or services, evaluate the offers of relevant suppliers, and conclude the process by placing a Purchase Order with a specified supplier.

Source: Raising E-requisitions

An assessment, as systematic and impartial as possible, of an activity, project, programme, strategy, policy, topic, theme, sector, operational area or institutional performance. Evaluations should focus on expected and achieved accomplishments, critically examining the presumed causal chains, processes, and attainment of results, as well as the contextual factors that may enhance or impede the achievement of results. Evaluations focus on determining the relevance, impact, effectiveness, efficiency and sustainability of UNDP work in order to make adjustments and improve its organizational and system-wide contributions to development.

Source: Evaluation Policy

The evaluation policy sets out the purpose and basic principles of evaluation, and defines the institutional architecture for UNDP and its associated funds and programmes. The policy covers the independent evaluations conducted by the Independent Evaluation Office of UNDP; the decentralized evaluations commissioned by UNDP programme and policy units, the United Nations Volunteers (UNV) programme and the United Nations Capital Development Fund (UNCDF); as well as the activities of UNDP and the Independent Evaluation Office in support of national evaluation capacity.

Source: Evaluation Policy

Per Staff Rule 7.15, excess baggage means baggage in excess of the accompanied baggage carried without extra charge by the transportation company. Excess baggage should be avoided to the extent possible in order to minimize the environmental impact of transportation. Staff members traveling by air shall be entitled to reimbursement of the cost of excess baggage for themselves and their eligible family members for one bag in addition to their free baggage allowance or up to 25 kilogram per traveller.

Source: Other Travel Allowances and Expenses

The Bureau for Management Services (BMS), Office of Financial Management (OFM), prepares three main papers for the Executive Board:a. Statistical Annex to the Annual Report of the Administratorb. Structured Funding Dialogue in collaboration with BERAc. Detailed annual review of the financial situation and appendixes – integrated as Annex I to Structured Funding Dialogue.

Source: Executive Board Papers

The call for an expression of interest is a notice used to assess interest in an upcoming solicitation for goods, works or services. Vendors are requested to express interest and provide information about products, services, resources, qualifications and experience before a fixed deadline. This method may be used to continually update a UNDP office’s vendor database, where procurement planning has forecasted future requirements of specific goods, services or civil works.

Source: Sourcing and Market Research

The Extended Monthly Evacuation Allowance (EMEA) is applicable when staff members assigned to duty stations designated as non-family duty stations are therefore unable, for security reasons, to have their family members join them. The EMEA was established to alleviate hardships of staff members faced with the inconvenience and cost of maintaining two households and with having to pay rental costs in two locations. Staff members may opt to settle their family either in their place of home leave, previous duty station, or a third country.

Source: Extended Monthly Evacuation Allowance (EMEA)

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

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