The Bank Reconciliation process enables the verification of entries on the bank statement by reconciling that information with external transactions and also system generated transactions in Payables, Receivables, Payroll and General Ledger. During the bank reconciliation process external transactions can be created for bank originated entries such as bank charges and interest.
Bank of America interface (BOA) applies if the disbursing bank account is part of the interface. BOA files are payment file formats generated only for bank accounts that are part of the Bank of America interface. These payment files are processed by the system and automatically transmitted to Bank of America. BOA, in turn, routes these payment instructions to the disbursing banks.
The Cash to General Ledger Reconciliation Report compares the GL cash account balance against the bank account balance. It displays the unreconciled GL cash account journal entries and unreconciled bank statement lines that help identify the discrepancies between the balances. This is done based on the specified range of periods.
The core governing principle in UNDP's procurement is to obtain the bet value for money. Best value for money should not be equated with the lowest price. It requires an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e., reliability, quality, experience, reputation, past performance, cost/fee and reasonableness). Parameters can also include social, environmental and other strategic objectives defined in the procurement plan.
The Bi-annual Reassignment Exercise is a corporate mechanism for making staffing decisions, matching pre-qualified candidates with posts, so as to advance UNDP's talent needs and other organizational priorities.
Supports the unit or country office audit focal point for audit observations that require interpretation or clarifications from central bureau policy focal points, BMS Divisions etc. Supports the offices being audited with preparation of documentation prior to the audit.
Changes to a project budget affecting the outputs, completion date or total estimated project costs require a formal budget revision that is agreed by the signatories of the original project document, and may need the approval of the donor, UN pooled fund steering committee or vertical fund, if relevant. The UNDP programme manager alone may sign the revision provided the other signatories have no objection. This procedure may be applied, for example, when the purpose of the revision is only to re-phase activities among years.
Each office/unit must prepare and maintain a Business Continuity Plan (BCP), to ensure that the organization can carry out its functions, so far as is reasonably practicable, when faced with an emergency. The BCP must be reviewed annually. The BCP covers all UNDP-administered personnel, business functions at all levels, including those that have been subcontracted to external contractors and suppliers, where the overall legal responsibility remains with UNDP. The BCP does not cover third party resilience; however, subcontractors should be asked to provide evidence that they have considered potential resilience issues. Project offices are also encouraged to apply the principles of BCM. 16. The BCP follows International Best practices, ISO 22301 (Societal Security – Guidelines for Incident Preparedness and Operations Continuity Management).
The Business Impact Analysis (BIA) is conducted by each country office or bureau unit, and coordinated by the office of the Business Continuity Focal Point. They may request technical assistance from the Directorate, Bureau for Management Services (BMS). The BIA includes: a. Identification of the critical business functions, b. Assessment of the impacts from identified risks that may disrupt critical business functions; c. Specification of setting recovery times in the event of disruptions; d. Defining recovery strategies for critical business functions, including the allocation of appropriate resources.
The “Buyer” role refers to staff members who conduct procurement (including procurement of Individual Contractors) and/or arrange travel (if located outside of HQ). Buyers exercise their procurement role on behalf of project managers and other clients.
The order of magnitude of the Regular Resources expected to be available from UNDP during a specified period for the financing of UNDP programme activities at the country level.
A TA is a staff appointment governed by the amended UN Staff Regulations and Rules for activities expected to be of a finite and temporary duration not exceeding one year and 364 calendar days.
Terminal expenses include all expenditures for transportation between the air terminal or other point of arrival or departure, and the hotel or place of dwelling, including transfer of baggage, and other incidental expenses. It should be paid as part of the travel advance or the travel claim settlement. No receipts are required for standard terminal expenses.
A termination of appointment is a separation from service initiated by the Organization (see UN Staff Regulation 9.3 and Staff Rule 9.6 for the purpose of: a) ending the continuing or permanent appointment of a staff member prior to the mandatory age of separation; or b) ending the temporary appointment or fixed-term appointment of a staff member prior to the date of expiration of the appointment.
The document included in the RFP which describes the objectives, scope of services, activities, tasks to be performed, respective responsibilities of the proposer, expected results and deliverables and other data pertinent to the performance of the range of duties and services expected of the successful proposer.
Thematic Trust Funds are a type of open trust fund. They are a flexible co-financing modality designed to help UNDP align and focus its programmes around its goals, and to provide donors with an opportunity to demonstrate their commitment to this process.
Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is: a) Two hours away from the office (including travel time) when the infant is one year old or younger; or b) One hour away from the office (including travel time) when the infant is between one and two years If a nursing mother has more than one breastfeeding infant, the maximum duration for leaving the office as specified above may be increased by up to 30 minutes for each additional infant.
Tolerance is the permissible deviation from a plan (in terms of time and cost) without bringing the deviation to the attention of the next higher authority .
The project can fund training to contribute to expected results and the capacity development strategy. Key policies and principles are: a. Participants in training are project beneficiaries and government staff; b. UNDP programme resources may not be used for training UNDP staff alone; c. Sitting fees cannot be paid for training, although UNDP may finance travel and allowances for participants who live somewhere other than where the training event takes place; e. The implementing partner must establish procedures to ensure that the best-qualified candidates are selected for training; f. The employer, normally the government, is responsible for ensuring that the participant puts the training to good use to achieve results.
Recorded at a chart field level in all Quantum financial systems, and ultimately as the data pass from one system to another, it is summarized by chart field in the General Ledger.
Movement of a staff member from one organization to another under conditions which give the staff member no right to return to the releasing organization.
While UNDP country, regional and global programmes have fixed time durations, they build on the results achieved in the last programme to transition into the new one. It is mandatory to transition from one programme to the next by carefully considering the achievements, challenges and lessons learned of the current programme in developing the theory of change of the new programme.
Transitional NCCs are defined as countries with 2012-2015 average GNI per capita greater than $12,475 for the first time compared to its status in the previous biennial budget period.
Transparency is a key principle underlying accountability. Duties and responsibilities should be clearly defined and staff members should be seen to accept and carry out these responsibilities.(f) Transparency refers to a process by which reliable, timely information about existing conditions, decisions and actions relating to the activities of the organization is made accessible, visible and understandable.
The travel claim is a post-travel report that the traveller is required to submit to the authorizing unit within two weeks from completion of travel when their travel is organized and paid for by UNDP. The travel claim provides appropriate documentation that the travel occurred; enables the traveller to claim reimbursement of additional travel expenses; and, should the travel advance have exceeded the amount of reimbursable expenses, enables the traveller to repay the amount of overpayment.
Travel expenses that shall be paid or reimbursed by the UNDP under the relevant provisions of the Staff Rules include: a) Transportation expenses; b) Terminal expenses; c) Daily subsistence allowance (DSA); d) Miscellaneous expenses.