Skip to main content
Programme and Operations
Policies and Procedures
  • Policy Areas
  • Index
  • Glossary
Search
  • Français
  • Español
Login
Login
  • Policy Areas
  • Index
  • Glossary
icon-language English icon-global Locations
Policy Areas
  • Programme and Project Management
    • Programming Standards
      • Quality Standards for Programming
      • Social and Environmental Standards
      • Knowledge Product Production and Quality Assurance
    • Design
      • Formulate Programmes and Projects
      • Portfolio
      • Engagement Facility
      • Multi-Country and South-South Cooperation Projects
      • Development Services
      • Select Implementing Partners
      • Select Responsible Parties and Grantees
      • Performance Based Payments
      • Appraise and Approve
    • Implement
      • Annual Planning
      • Deliver Results
      • Monitor
      • Provide Oversight
      • Manage Change
      • Report
    • Close
      • Close and Transition
  • Crisis Response
    • Standard Operating Procedure for Crisis Response and Recovery
      • Standard Operating Procedure for Crisis Response and Recovery
    • Financial Resources for Response
      • Allocation of TRAC 3 Resources for Crisis Engagements
  • Financial Resources Management
    • Inventory Management
      • Inventory Management
    • Cash Banking and Investment
      • Banking Arrangement
        • Designation and Responsibilities of Signatories
        • Procurement of Banking Services
        • Opening and Closing of Bank Accounts
        • Establishment and Use of Electronic Banking Systems
      • Cash Management
        • UNFCU Share Account Management
        • Management of Cash Planning/Forecasting of Cash Flows
        • Management of Cash in Crisis or Emergency Situations
        • Management of Zero-Balance Account System
        • Bank Account Reconciliation
        • Issuing Letters of Credit
        • Management of Local Investments
        • Safe Management
        • Handling of Cash and Receipts Treasury
      • Cash Arrangement
        • Management of Petty Cash
        • Petty Cash Fund for Management Project (PCF)
        • Project Petty Cash Fund (PPCF)
        • Project Cash on Hand for DIM Projects (PCH)
        • Project Cash Advance (PCA)
        • Cash Operations
    • Financial Closure of Development Projects and Trust Funds
      • Financial Closure of Development Projects
      • Financial Closure of Trust Funds
      • Refunds to Donors
      • No Refunds
    • Financial Management and Implementation Modalities
      • Harmonized Approach to Cash Transfers (HACT)
        • Harmonized Approach to Cash Transfers (HACT)
        • Direct Payments
        • Direct Cash Transfers and Reimbursements
      • National Implementation (NIM) Finances and NGO Implementation Finances
        • UNDP Support Services to National Implementation (NIM)
        • Combined Delivery Report (CDR)
        • National Implementation
        • Non-Governmental Organizations (NGO) Implementation
      • Joint Programming
        • Parallel Fund Management
        • Pooled Fund Management
        • Pass-Through Fund Management: UNDP as a Participating UN Organization
        • Pass-Through Management: UNDP as Administrative Agent (AA)
      • Agency Implementation Finances
      • Direct Implementation (DIM) Modality
      • UNDP-supported Guarantees
    • Financial Operations Management
      • Corporate Operations and Information Management
        • EU Reporting
        • Financial Accountability and Internal Controls
        • Maintenance and Usage of Chart of Accounts
        • Record Retention, Data Security and Contingency
      • Statutory Financial Reporting
        • Financial Statements
        • Executive Board Papers
        • Certified Financial Reports
    • Pipeline and Revenue Management
      • Regular Resources
        • Core Contributions
        • Government Contribution to Local Office Costs (GLOC) from LIC and MIC
        • Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution
      • Other Resources
        • Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
        • Non-Core Contributions
        • Revenue Management for Joint Programming
        • Accounts Receivable
        • Memorandum for Provision of Services (formerly Management Service Agreements)
        • US Letter of Credit (LOC) Agreements
      • Trust Fund Management
      • Pipeline Management
      • Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
    • Expense Management
      • Purchase Orders (Obligations, Maintenance and Closure)
      • Prepayments
      • Accounts Payable
      • Disbursing Funds (Making Payments)
      • Regular Maintenance Accounts Payable
      • Hospitality Expense
      • Receipt of Goods, Services and Works
      • Raising E-requisitions
      • Quantum Financial Closure Instructions
      • Supplier Management
      • Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
    • Resource Planning and Cost Recovery
      • Cost Recovery from Programmes funded by Regular and Other Resources
        • Harmonized Conceptual Funding Framework and Cost Recovery Methodology
        • Cost Recovery from Other Resources - GMS
        • GMS Fee Set-up and Collection
        • Universal Price List (UPL) and Local Price List (LPL)
        • Expenditure of Income Accrued from Cost Recovery
      • Direct Project Costing
        • Planning and Paying for Delivery Enabling Services to Projects
        • Multiple Funding Lines for Positions
        • Use of UPL and LPL
      • UN Agency Services
        • UN Agency Services
        • Service Clearing Account (SCA): Charging, Billing and Fee Collection
        • Common Services Project Management
    • Working with External Auditors
      • Working with External Auditors
  • Human Resources Management
    • Duties, Obligations and Privileges
      • Standards of Conduct
        • UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
      • Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
        • Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
    • Classification of Posts
      • Job Evaluation​
    • Salaries and Related Allowances
      • Allowances and Benefits
        • Settling-In Grant
        • Danger Pay
        • Extended Monthly Evacuation Allowance (EMEA)
        • Language Allowance
        • Mobility and Hardship
        • Post Adjustment
        • Safe Driving Bonus (SDB)
        • Uniforms
        • Dependency Status and Allowances
        • Rental Subsidy
      • Recovery Retroactivity Deductions and Contributions
        • Deductions and Contributions
        • Recovery of Overpayments
        • Retroactivity of Payments
      • Salaries
        • Currency of Payments
        • Elements of Remuneration
        • Night Differential
        • Principles of Remuneration
        • Staff Assessment
        • Salary Increments
        • Taxation
        • Salary Advance
        • Salary Surveys
        • Overtime Compensation
        • Pensionable Remuneration
    • Appointment and Promotion
      • Types of Appointment
        • Temporary Appointment
      • Recruitment and Selection
        • Career Transitions
        • Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
        • Family Relationships
        • Recruitment and Selection Framework Policy
        • Selection and Reassignment Policy for International Rotational Posts
        • Experience and Academic Qualifications
        • Rules and Procedures for the UNDP Compliance Review Panel (CRP)
        • Interim Roster Rules of Procedure
      • Mobility
        • Mobility
      • Rank-in-Post
        • Rank-in-Post
    • Annual and Special Leave
      • Hours of Work
        • Hours of Work
      • Types of Leave
        • Annual Leave
        • Family Leave
        • Parental Leave
        • Sick Leave
        • Special Leave
      • Work Life
        • Flexible Working Arrangements
        • Time off for Breastfeeding
    • Social Security
      • Compensation
        • Compensation for Death, Injury or Illness – Appendix D
      • Insurance Plans
        • Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
        • Malicious Acts Insurance Policy (MAIP)
        • Medical Insurance: UN NY Aetna Medical Insurance
        • Medical Insurance: UN NY HIP Health Plan
        • Medical Insurance : UN Worldwide Medical Insurance Plan
        • After-Service Health Insurance: ASHI MIP
        • Dental Insurance: UN NY Cigna Dental Plan
        • After-Service Health Insurance: ASHI UN
        • Medical Insurance: Medical Insurance Plan (MIP)
        • Group Life Insurance Plan (GLIP)
      • Pension Fund
        • Pension Fund
      • UN Clinics
    • Travel and Removal Expenses
      • Entitlement Travel
        • Family Visit
        • Home Leave
        • Medical Evacuation Travel (MET)
        • Chartered Medical Evacuation Travel (CMET)
        • Rest and Recuperation
      • Relocation Shipment
        • Relocation Shipment
    • Separation from Services
      • Entitlements upon Separation
        • Certificate of Service
        • Commutation of Annual Leave
        • Death Benefit
        • Last Day for Pay Purposes
        • Repatriation Grant
        • Entitlements upon Separation
      • Types of Separation
        • Mandatory Age of Separation
        • Termination of Appointment
        • Abandonment of Post
        • Death
        • Expiration of Fixed-term Appointment
        • Termination of Appointment for Reasons of Health
    • Disciplinary Measures and Appeals
      • UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
    • Non-Staff
      • Internship
        • Internship
      • Fellowship
        • Fellowship
      • Personnel Services
        • International Personnel Services Agreement
        • National Personnel Services Agreement
        • Partner Personnel Services Agreement
      • Service Contract
        • Service Contract
      • Non-Reimbursable Loans
        • Non-Reimbursable Loan Agreements
        • Private Sector Non-Reimbursable Loan
    • Workforce Management
      • Organizational Unit Restructuring
        • Organizational Unit Restructuring
      • Performance Management
        • Performance Management and Development
        • Probation upon Appointment
  • Procurement
    • Procurement Overview
      • Sustainable Procurement
      • Procurement Overview and Principles
      • Procurement Ethics, Fraud and Corrupt Practices
      • Procurement Authority and Increased Delegated Procurement Authority
    • Procurement Strategy and Planning
      • Procurement Forecasting and Delivery
      • Transactional Procurement Strategies and Procurement Planning
    • Requisition
      • Requisition and Procurement of Goods, Civil Works and Services
    • Sourcing of Suppliers
      • Sourcing and Market Research
      • Vendor Sanctions
    • Procurement Methods
      • Procurement Methods
    • Innovation, CSO engagement
      • Innovation Challenges
      • Quality Assurance for Health Products
      • Engaging CSO/NGO as a Responsible Party
    • Solicitation Process
      • Solicitation
      • Use of Online Quantum System
      • Submission and Receipt of Offers
    • Evaluation of Offers and Pre-award Negotiations
      • Evaluation of Offers
      • Pre-Award Negotiations
    • Procurement Review Committees
      • Procurement Oversight and Procurement Review Committees
    • Award and Management of Contract
      • Contract Management
      • General Considerations of Contracting
      • Shipping and Insurance
      • Handling of Procurement Complaints
      • Payment and Taxes
    • Construction Works
      • Construction Works
    • Individual Contract
      • Individual Contract
    • Long Term Agreements (LTAs) and Cooperation with UN Entities
      • Long Term Agreements (LTAs) and Cooperation with UN Entities
  • Partnerships
    • Managing Partnerships
      • Managing Partnerships
    • Private Sector
      • Policy on Due Diligence and Partnerships with the Private Sector
      • Private Sector Partnerships
    • Foundations
      • Foundations
  • Administrative Services
    • Asset Management - Property, Plant and Equipment
      • Property, Plant and Equipment
        • Property, Plant and Equipment
      • Furniture and Equipment
        • Acquisition and Maintenance (Furniture and Equipment)
        • Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)
        • Disposal and Write-Off (Furniture and Equipment)
      • Plant and Property
        • Acquisition and Maintenance (Plant and Property)
        • Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)
        • Disposal and Write-Off (Plant and Property)
      • Leasehold Improvements
        • Acquisition and Maintenance (Leasehold Improvements)
        • Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
        • Disposal and Write-Off (Leasehold Improvements)
    • Asset Management (Intangible Assets)
      • Intangible Assets
        • Amortizations, Reconciliations, Reports and Centralized Functions
        • Intangible Assets: Acquisition, Development and Maintenance
        • Intangible Assets: Disposal and Write-Off
    • Vehicle Management
      • Vehicle Management
    • Lease Management (Premises and Equipment)
      • Type of Leases and Treatment in UNDP Books
      • Acquisition, Renewal and Termination of Premise Leases
      • Equipment Leases
    • Management of Local Presences
      • Establishing UNDP-supported presence outside a country office
        • Developing a Business Case for Local Presence
        • Clearing a Local Presence
        • Setting Up a Local Presence
      • Closing a Local Presence
    • Duty Travel
      • Travel Requirements
        • Vaccinations and Malaria Prevention
        • Medical Clearance
        • Security Clearance
        • UN Travel Documents and National Passport
        • Visas at Headquarters (New York)
      • Authorizing Official Business Travel
      • Daily Subsistence Allowance (DSA)
      • Post Travel
      • Other Travel Allowances and Expenses
      • Route, Mode of Transportation, and Standard of Accommodation
    • Corporate Purchasing Card
      • Corporate Purchasing Card
  • Accountability
    • Accountability System Policy
      • Accountability System Policy
    • Information Disclosure
      • Information Disclosure
    • Internal Control Framework (ICF)
      • Internal Control Framework
      • Anti-Fraud Policy
    • Risk Management
      • Enterprise Risk Management
      • Anti-Money Laundering and Countering the Financing of Terrorism Policy
    • Business Continuity Management
      • Business Continuity Management
    • Delegation of Authorities
      • Delegation of Authorities
      • Participation and Role of UNDP Delegates at Major International Conferences and Events
    • Ethics
      • Gifts Policy
      • Protection against Retaliation
      • Financial Disclosure
    • Evaluation
      • Evaluation Policy
    • Managing Prescriptive Content
      • Managing Prescriptive Content
  • Information and Communications Technology
    • ICT Security
      • Information Classification and Handling
      • Information Security Policy
      • Personal Data Protection and Privacy Policy
      • Electronic Signatures Policy
      • System Acquisition, Development and Maintenance Standards
      • ICT Disaster Recovery Standards for UNDP Offices
      • System Logon Banner Standards
      • Bring Your Own Device and Acceptable Usage of ICT Resources
    • ICT Oversight
      • Change Control and Release Management Standards
    • Enterprise Solutions
      • Application Development Standards & Scaling Framework
      • Electronic Funds Transfer Standards
      • Quantum User Access Standards
    • Global Services
      • UNDP ICT Standards
  • Security
    • Framework of Accountability for Security
      • Framework of Accountability for Security
    • Security Policy
      • Security Policy
    • Commercial Air Travel Safety
      • Commercial Air Travel Safety Guidelines
  • Select Language
      • Français
      • Español
  • Programme and Project Management
  • Crisis Response
  • Financial Resources Management
  • Human Resources Management
  • Procurement
  • Partnerships
  • Administrative Services
  • Accountability
  • Information and Communications Technology
  • Security

Programme and Project Management

  • Programming Standards
    • Quality Standards for Programming
    • Social and Environmental Standards
    • Knowledge Product Production and Quality Assurance
  • Design
    • Formulate Programmes and Projects
    • Portfolio
    • Engagement Facility
    • Multi-Country and South-South Cooperation Projects
    • Development Services
    • Select Implementing Partners
    • Select Responsible Parties and Grantees
    • Performance Based Payments
    • Appraise and Approve
  • Implement
    • Annual Planning
    • Deliver Results
    • Monitor
    • Provide Oversight
    • Manage Change
    • Report
  • Close
    • Close and Transition

Crisis Response

  • Standard Operating Procedure for Crisis Response and Recovery
    • Standard Operating Procedure for Crisis Response and Recovery
  • Financial Resources for Response
    • Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

  • Inventory Management
    • Inventory Management
  • Cash Banking and Investment
    • Banking Arrangement
      • Designation and Responsibilities of Signatories
      • Procurement of Banking Services
      • Opening and Closing of Bank Accounts
      • Establishment and Use of Electronic Banking Systems
    • Cash Management
      • UNFCU Share Account Management
      • Management of Cash Planning/Forecasting of Cash Flows
      • Management of Cash in Crisis or Emergency Situations
      • Management of Zero-Balance Account System
      • Bank Account Reconciliation
      • Issuing Letters of Credit
      • Management of Local Investments
      • Safe Management
      • Handling of Cash and Receipts Treasury
    • Cash Arrangement
      • Management of Petty Cash
      • Petty Cash Fund for Management Project (PCF)
      • Project Petty Cash Fund (PPCF)
      • Project Cash on Hand for DIM Projects (PCH)
      • Project Cash Advance (PCA)
      • Cash Operations
  • Financial Closure of Development Projects and Trust Funds
    • Financial Closure of Development Projects
    • Financial Closure of Trust Funds
    • Refunds to Donors
    • No Refunds
  • Financial Management and Implementation Modalities
    • Harmonized Approach to Cash Transfers (HACT)
      • Harmonized Approach to Cash Transfers (HACT)
      • Direct Payments
      • Direct Cash Transfers and Reimbursements
    • National Implementation (NIM) Finances and NGO Implementation Finances
      • UNDP Support Services to National Implementation (NIM)
      • Combined Delivery Report (CDR)
      • National Implementation
      • Non-Governmental Organizations (NGO) Implementation
    • Joint Programming
      • Parallel Fund Management
      • Pooled Fund Management
      • Pass-Through Fund Management: UNDP as a Participating UN Organization
      • Pass-Through Management: UNDP as Administrative Agent (AA)
    • Agency Implementation Finances
    • Direct Implementation (DIM) Modality
    • UNDP-supported Guarantees
  • Financial Operations Management
    • Corporate Operations and Information Management
      • EU Reporting
      • Financial Accountability and Internal Controls
      • Maintenance and Usage of Chart of Accounts
      • Record Retention, Data Security and Contingency
    • Statutory Financial Reporting
      • Financial Statements
      • Executive Board Papers
      • Certified Financial Reports
  • Pipeline and Revenue Management
    • Regular Resources
      • Core Contributions
      • Government Contribution to Local Office Costs (GLOC) from LIC and MIC
      • Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution
    • Other Resources
      • Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
      • Non-Core Contributions
      • Revenue Management for Joint Programming
      • Accounts Receivable
      • Memorandum for Provision of Services (formerly Management Service Agreements)
      • US Letter of Credit (LOC) Agreements
    • Trust Fund Management
    • Pipeline Management
    • Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
  • Expense Management
    • Purchase Orders (Obligations, Maintenance and Closure)
    • Prepayments
    • Accounts Payable
    • Disbursing Funds (Making Payments)
    • Regular Maintenance Accounts Payable
    • Hospitality Expense
    • Receipt of Goods, Services and Works
    • Raising E-requisitions
    • Quantum Financial Closure Instructions
    • Supplier Management
    • Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
  • Resource Planning and Cost Recovery
    • Cost Recovery from Programmes funded by Regular and Other Resources
      • Harmonized Conceptual Funding Framework and Cost Recovery Methodology
      • Cost Recovery from Other Resources - GMS
      • GMS Fee Set-up and Collection
      • Universal Price List (UPL) and Local Price List (LPL)
      • Expenditure of Income Accrued from Cost Recovery
    • Direct Project Costing
      • Planning and Paying for Delivery Enabling Services to Projects
      • Multiple Funding Lines for Positions
      • Use of UPL and LPL
    • UN Agency Services
      • UN Agency Services
      • Service Clearing Account (SCA): Charging, Billing and Fee Collection
      • Common Services Project Management
  • Working with External Auditors
    • Working with External Auditors

Human Resources Management

  • Duties, Obligations and Privileges
    • Standards of Conduct
      • UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
    • Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
      • Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  • Classification of Posts
    • Job Evaluation​
  • Salaries and Related Allowances
    • Allowances and Benefits
      • Settling-In Grant
      • Danger Pay
      • Extended Monthly Evacuation Allowance (EMEA)
      • Language Allowance
      • Mobility and Hardship
      • Post Adjustment
      • Safe Driving Bonus (SDB)
      • Uniforms
      • Dependency Status and Allowances
      • Rental Subsidy
    • Recovery Retroactivity Deductions and Contributions
      • Deductions and Contributions
      • Recovery of Overpayments
      • Retroactivity of Payments
    • Salaries
      • Currency of Payments
      • Elements of Remuneration
      • Night Differential
      • Principles of Remuneration
      • Staff Assessment
      • Salary Increments
      • Taxation
      • Salary Advance
      • Salary Surveys
      • Overtime Compensation
      • Pensionable Remuneration
  • Appointment and Promotion
    • Types of Appointment
      • Temporary Appointment
    • Recruitment and Selection
      • Career Transitions
      • Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
      • Family Relationships
      • Recruitment and Selection Framework Policy
      • Selection and Reassignment Policy for International Rotational Posts
      • Experience and Academic Qualifications
      • Rules and Procedures for the UNDP Compliance Review Panel (CRP)
      • Interim Roster Rules of Procedure
    • Mobility
      • Mobility
    • Rank-in-Post
      • Rank-in-Post
  • Annual and Special Leave
    • Hours of Work
      • Hours of Work
    • Types of Leave
      • Annual Leave
      • Family Leave
      • Parental Leave
      • Sick Leave
      • Special Leave
    • Work Life
      • Flexible Working Arrangements
      • Time off for Breastfeeding
  • Social Security
    • Compensation
      • Compensation for Death, Injury or Illness – Appendix D
    • Insurance Plans
      • Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
      • Malicious Acts Insurance Policy (MAIP)
      • Medical Insurance: UN NY Aetna Medical Insurance
      • Medical Insurance: UN NY HIP Health Plan
      • Medical Insurance : UN Worldwide Medical Insurance Plan
      • After-Service Health Insurance: ASHI MIP
      • Dental Insurance: UN NY Cigna Dental Plan
      • After-Service Health Insurance: ASHI UN
      • Medical Insurance: Medical Insurance Plan (MIP)
      • Group Life Insurance Plan (GLIP)
    • Pension Fund
      • Pension Fund
    • UN Clinics
  • Travel and Removal Expenses
    • Entitlement Travel
      • Family Visit
      • Home Leave
      • Medical Evacuation Travel (MET)
      • Chartered Medical Evacuation Travel (CMET)
      • Rest and Recuperation
    • Relocation Shipment
      • Relocation Shipment
  • Separation from Services
    • Entitlements upon Separation
      • Certificate of Service
      • Commutation of Annual Leave
      • Death Benefit
      • Last Day for Pay Purposes
      • Repatriation Grant
      • Entitlements upon Separation
    • Types of Separation
      • Mandatory Age of Separation
      • Termination of Appointment
      • Abandonment of Post
      • Death
      • Expiration of Fixed-term Appointment
      • Termination of Appointment for Reasons of Health
  • Disciplinary Measures and Appeals
    • UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
  • Non-Staff
    • Internship
      • Internship
    • Fellowship
      • Fellowship
    • Personnel Services
      • International Personnel Services Agreement
      • National Personnel Services Agreement
      • Partner Personnel Services Agreement
    • Service Contract
      • Service Contract
    • Non-Reimbursable Loans
      • Non-Reimbursable Loan Agreements
      • Private Sector Non-Reimbursable Loan
  • Workforce Management
    • Organizational Unit Restructuring
      • Organizational Unit Restructuring
    • Performance Management
      • Performance Management and Development
      • Probation upon Appointment

Procurement

  • Procurement Overview
    • Sustainable Procurement
    • Procurement Overview and Principles
    • Procurement Ethics, Fraud and Corrupt Practices
    • Procurement Authority and Increased Delegated Procurement Authority
  • Procurement Strategy and Planning
    • Procurement Forecasting and Delivery
    • Transactional Procurement Strategies and Procurement Planning
  • Requisition
    • Requisition and Procurement of Goods, Civil Works and Services
  • Sourcing of Suppliers
    • Sourcing and Market Research
    • Vendor Sanctions
  • Procurement Methods
    • Procurement Methods
  • Innovation, CSO engagement
    • Innovation Challenges
    • Quality Assurance for Health Products
    • Engaging CSO/NGO as a Responsible Party
  • Solicitation Process
    • Solicitation
    • Use of Online Quantum System
    • Submission and Receipt of Offers
  • Evaluation of Offers and Pre-award Negotiations
    • Evaluation of Offers
    • Pre-Award Negotiations
  • Procurement Review Committees
    • Procurement Oversight and Procurement Review Committees
  • Award and Management of Contract
    • Contract Management
    • General Considerations of Contracting
    • Shipping and Insurance
    • Handling of Procurement Complaints
    • Payment and Taxes
  • Construction Works
    • Construction Works
  • Individual Contract
    • Individual Contract
  • Long Term Agreements (LTAs) and Cooperation with UN Entities
    • Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

  • Managing Partnerships
    • Managing Partnerships
  • Private Sector
    • Policy on Due Diligence and Partnerships with the Private Sector
    • Private Sector Partnerships
  • Foundations
    • Foundations

Administrative Services

  • Asset Management - Property, Plant and Equipment
    • Property, Plant and Equipment
      • Property, Plant and Equipment
    • Furniture and Equipment
      • Acquisition and Maintenance (Furniture and Equipment)
      • Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)
      • Disposal and Write-Off (Furniture and Equipment)
    • Plant and Property
      • Acquisition and Maintenance (Plant and Property)
      • Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)
      • Disposal and Write-Off (Plant and Property)
    • Leasehold Improvements
      • Acquisition and Maintenance (Leasehold Improvements)
      • Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
      • Disposal and Write-Off (Leasehold Improvements)
  • Asset Management (Intangible Assets)
    • Intangible Assets
      • Amortizations, Reconciliations, Reports and Centralized Functions
      • Intangible Assets: Acquisition, Development and Maintenance
      • Intangible Assets: Disposal and Write-Off
  • Vehicle Management
    • Vehicle Management
  • Lease Management (Premises and Equipment)
    • Type of Leases and Treatment in UNDP Books
    • Acquisition, Renewal and Termination of Premise Leases
    • Equipment Leases
  • Management of Local Presences
    • Establishing UNDP-supported presence outside a country office
      • Developing a Business Case for Local Presence
      • Clearing a Local Presence
      • Setting Up a Local Presence
    • Closing a Local Presence
  • Duty Travel
    • Travel Requirements
      • Vaccinations and Malaria Prevention
      • Medical Clearance
      • Security Clearance
      • UN Travel Documents and National Passport
      • Visas at Headquarters (New York)
    • Authorizing Official Business Travel
    • Daily Subsistence Allowance (DSA)
    • Post Travel
    • Other Travel Allowances and Expenses
    • Route, Mode of Transportation, and Standard of Accommodation
  • Corporate Purchasing Card
    • Corporate Purchasing Card

Accountability

  • Accountability System Policy
    • Accountability System Policy
  • Information Disclosure
    • Information Disclosure
  • Internal Control Framework (ICF)
    • Internal Control Framework
    • Anti-Fraud Policy
  • Risk Management
    • Enterprise Risk Management
    • Anti-Money Laundering and Countering the Financing of Terrorism Policy
  • Business Continuity Management
    • Business Continuity Management
  • Delegation of Authorities
    • Delegation of Authorities
    • Participation and Role of UNDP Delegates at Major International Conferences and Events
  • Ethics
    • Gifts Policy
    • Protection against Retaliation
    • Financial Disclosure
  • Evaluation
    • Evaluation Policy
  • Managing Prescriptive Content
    • Managing Prescriptive Content

Information and Communications Technology

  • ICT Security
    • Information Classification and Handling
    • Information Security Policy
    • Personal Data Protection and Privacy Policy
    • Electronic Signatures Policy
    • System Acquisition, Development and Maintenance Standards
    • ICT Disaster Recovery Standards for UNDP Offices
    • System Logon Banner Standards
    • Bring Your Own Device and Acceptable Usage of ICT Resources
  • ICT Oversight
    • Change Control and Release Management Standards
  • Enterprise Solutions
    • Application Development Standards & Scaling Framework
    • Electronic Funds Transfer Standards
    • Quantum User Access Standards
  • Global Services
    • UNDP ICT Standards

Security

  • Framework of Accountability for Security
    • Framework of Accountability for Security
  • Security Policy
    • Security Policy
  • Commercial Air Travel Safety
    • Commercial Air Travel Safety Guidelines
  • Home
  • Electronic Record

Electronic record

Electronic record. An electronic record is a record in electronic format. This includes, but is not limited to, electronic data interchange, electronic mail and other computer-based programs.
United Nations
Development Programme
  • Twitter
  • LinkedIn
  • Facebook
  • Instagram
  • Youtube

© 2026 United Nations Development Programme

  • About the Portal
  • Contact Us
  • Terms of Use