Programme and Operations
Policies and Procedures
Search
icon-language English icon-global Locations
Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Security Policy

Effective Date

Sep 27, 2024

Summary of Changes

The UNMSM Operational Guidelines have been updated to incorporate clarifications and reflect process transition to UNall without changing the document’s substance. The updates include the following:

  • Request offices to regularly update the Security Office regional teams on the progress of implementation of UNMSM measures to ensure that these are implemented on time and to the required standards/specifications, and to inform of any potential delays affecting the implementation as soon as such circumstances occur.
  • Replace references to the old ERP with the new one (Atlas to Quantum).
  • List the location-specific factors that security practitioners should consider when approving funding requests.
  • Reflect the change in platform for the application and utilization of UNMSM resources (from the old SharePoint to UNall).

Quality Standards for Programming

Effective Date

Sep 24, 2024

Summary of Changes

 The policy and the procedures have been updated to reflect the applicability of the programmatic quality standards to the portfolio as a new delivery instrument.

Long Term Agreements (LTAs) and Cooperation with UN Entities

Effective Date

Sep 17, 2024

Summary of Changes

The Long Term Agreements (LTAs) and Cooperation with UN Entities policy has been updated in paragraph 7 to incorporate the new template for solicitation of proposals through secondary bidding (mini-bid) in LTAs: Request for Secondary Bid adopting the UN HLCM template for use by UNDP and reflecting UNDP's transition to its new cloud-based management platform Quantum/UNall in January 2023. The new template is also available in French and in Spanish and is also included in Section 3. Multiple Vendor LTAs with secondary competition of the Guidance Note on LTA Policy.  

Request for Secondary Bid

Document Type

Template

Published in:

Internship

Effective Date

Sep 06, 2024

Summary of Changes

The Internship Agreement Form was revised to align with the current policy prohibiting the shortening of an internship for appointment while not restricting interns from applying to positions during their internship.

Sustainable Procurement

Effective Date

Sep 04, 2024

Summary of Changes

The Sustainable Procurement policy has been updated to include the hyperlinks to sustainable procurement guidance notes which all business units are requested to use when establishing requirements, specifications, terms of reference for the relevant procurement categories:

Procurement Methods

Effective Date

Sep 03, 2024

Summary of Changes

The Procurement Methods policy has been updated with revised hyperlinks of the following solicitation templates: ITB, RFP, RFQ, RFO and RFP for Low Value Requirements. The templates have been updated to adopt UN HLCM templates for use by UNDP and to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall in January 2023. The templates have also been aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

The Request for Proposal for Low Value Requirements (less than USD 200,000) template has been revised to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall. The revised template also includes a section on bidders' declaration and is aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

Request for Offer (RFO)

Document Type

Template

Published in:

Quality Assurance for Health Products

Effective Date

Sep 02, 2024

Summary of Changes

The revised Quality Assurance for Health policy and procedures result from valuable lessons learned from implementing the 2018 policy version during the height of the COVID-19 pandemic. It serves to assure the safety of all health products procured by UNDP, in line with international best practices. The significant changes in the revised policy include the following: 

1.    Requirements for PPE, in-vitro diagnostics, and medical gas systems. 
2.    Recognition of market clearances and manufacturer certificates issued by Conformity Assessment Bodies that are members of the International Accreditation Forum for Class A medical devices.
3.    Roles and responsibilities of the UNDP QA in CO/RBx managed procurement
4.    Establish a committee to conduct risk-benefit assessments of health products in complex situations. 
4.    Recognition of QA approvals made by other UN agencies and other international organisations.
5.    Requirements for emergency assessments and approvals in response to pandemics declared by WHO and levels of crises declared by UNDP. 
5.    Clarifies requirements for the use of Research Use Only products used in medical laboratory settings.
6.    Recognition of health product market authorisation and other regulatory activities of WHO Listed National Regulatory Authorities.
7.    Recognition of health product market authorisation and other regulatory activities of National Regulatory Authorities with WHO maturity Level 3 and 4 in specific conditions. 

Subscribe to