Step

Prepare a project proposal and a multi-year workplan, and identify financial resources (including in-kind) for activities in Quantum.

Responsible Party

Template/Guideline

Explanatory Notes

Quantum project type should be 'SSC/multi-country'.

Outputs designated to be delivered by different countries can share the same output name and be part of the same output in the IRRF. Each of these outputs, along with the specific activities and resources that each country/implementing partner is responsible for, should be set up under projects in the respective participating countries, along with separate multi-year workplans to ensure accountability.

Step

Link the projects in Quantum.

Responsible Party

Programme officer (in the coordinating office)

Template/Guideline

Explanatory Notes

All projects that fall under the same South-South/multi-country project document will need to be linked in Quantum to enable consolidated monitoring and reporting.

Step

Appraise the multi-country/South-South project in each participating office.

Responsible Party

Template/Guideline

Explanatory Notes

For more information on the evaluation of Multi-country or South-South cooperation projects, see UNDP Evaluation Guidelines. 

Step

Prepare fully costed project budgets to ensure that all anticipated programmatic and operational costs, including development effectiveness and implementation support arrangements are identified, fully costed in the budget. 

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

The requirements for developing a project budget are outlined in Prepare Fully Costed Budgets for Projects.  

Step

Approve the multi-country project document. 

Responsible Party

Coordinating office will conduct a virtual joint project appraisal committee for the participating country offices

Template/Guideline

Explanatory Notes

Project cover page with signatories.

Coordinating office will conduct a virtual joint project appraisal committee for the participating country offices. 

Step

Identify and estimate the non-core resources that need to be mobilized; formulate the cost-sharing multi-country or South-South cooperation or agreement. 

Responsible Party

Coordinating Office & Participating Offices

Template/Guideline

Explanatory Notes

Step

Negotiate with donors on resources and payment schedules.

Responsible Party

Template/Guideline

Explanatory Notes

Step

Establish accounts receivable; apply contributions.

Responsible Party

Template/Guideline

Explanatory Notes

Step

Update and revise the output project budgets if necessary.

Responsible Party

Template/Guideline

Explanatory Notes

Step

Report project outcomes and deliverables to contributing partners.

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

Executive Snapshot and Quantum reports shall be used to monitor and report South-South and triangular cooperation projects.

Step

Submit financial reports, disaggregated by country, to contributing partners.

Responsible Party

The coordinating office & BMS/OFRM

Template/Guideline

Explanatory Notes

This is done by the coordinating office and Bureau for Management Services/Office of Financial Management. The standard donor report template may be changed as needed in accordance with donor needs.

**Remaining procedures are similar to normal development projects; however, reporting, evaluation and management arrangements should be conducted jointly under the coordinating office.