Glossary

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A

Assigned UNDP individuals, acting as liaison with UNDSS CATSU and are responsible for responding to questions relating to air travel safety in accordance with the UNSMS Commercial Air Travel Safety Policy and these guidelines. Based on available information, ATSFPs prepare an analysis and provide a recommendation to UNDP units on the use of airlines not on UNDP booking list.

Source: Commercial Air Travel Safety Guidelines
Area Security Coordinators (ASC) are staff members appointed in writing by the DO, in consultation with the SMT, in areas of larger countries which are separated from the capital in terms of both distance and exposure, in order to coordinate and control security arrangements applicable to all personnel, premises and assets in their area of responsibility. ASCs are accountable to the DO for their security-related responsibilities, in accordance with their respective letters of appointment. ASCs may be UNDP staff members.

Source: Framework of Accountability for Security

C

In the absence of a UNDSS Security Adviser, the DO, in consultation with UNDSS and the staff member’s employing organization, will appoint an international staff member to act as Country Security Focal Point (CSFP) for the SMT. CSFPs are accountable to the DO, through their head of agency, for the security-related responsibilities, in accordance with their respective letters of appointment. UNDP security professionals cannot, due to their dedicated responsibilities to UNDP, be appointed as Country Security Focal Points. The CSFP is a separate and distinct multi-agency role, as compared to the Agency Country Security Focal Point, which has dedicated UNDP security responsibilities. UNDP International staff members may be appointed to act as CSFPs.

Source: Framework of Accountability for Security

D

The Designated Official has authority, in emergency situations, such as CASEVAC, evacuation and relocation for security purposes, to approve the use of any commercial air operator or commercially operated donated flight in the interest of ensuring UN personnel safety and security. Whenever practicable, such approval should be taken in consultation with the Heads of UNSMS entities or their designate(s). In emergency situations, the DO may also contact CATSU directly when urgent information is needed.

Source: Commercial Air Travel Safety Guidelines

F

The UNSMS Framework of Accountability (FoA) reflects the roles and responsibilities of all actors of the UNSMS for which they will be held accountable and provides clear guidance on how to ensure the goal of the UNSMS is met. . The UNDP Security Framework of Accountability documents individual roles, responsibilities and accountabilities related to the security of UNDP personnel, assets, premises and operations.

Source: Framework of Accountability for Security

S

The senior most UNDP staff member at the country level (typically the RR) will represent UNDP at the Security Management Team (SMT). The next most senior UNDP staff member should be appointed as an alternate SMT member for periods when the RR is performing the functions of Designated Official (DO)6 ad interim or away on leave. Members of the SMT are responsible for supporting the DO in discharging their mandate related to the safety and security of all UN personnel, premises and assets.

Source: Framework of Accountability for Security

U

In the absence of a dedicated UNDP Field Security Specialist (FSS), NSO or COSA, the senior most UNDP representative at the country level, in consultation with the UNDP Security Office, must appoint a UNDP Agency Country Security Focal Point (ACSFP)7 to assist them in managing the day to day security related matters of UNDP. The person identified must hold a UNDP Fixed Term Contract and be at the appropriate level of seniority and experience to perform the security related responsibilities on behalf of the senior most UNDP representative.

Source: Framework of Accountability for Security
UNDP Field Security Specialists/National Security Officers/Country Office Security Associates are security professionals hired internationally or locally to advise UNDP and to be responsible for the security aspects of activities which are specific to UNDP. These positions are funded at the country-level. UNDP Field Security Specialists (FSS), and National Security Officers (NSOs) and Country Office Security Associates (COSAs) in the absence of an FSS, are accountable and responsible to the senior most UNDP representative at the country level (typically the RR), though they may report directly to the second most senior UNDP staff member for day to day activities when this responsibility has been delegated by the senior most UNDP representative at the country level. They will receive policy and technical guidance and support from the UNDP Security Office, through the Regional Security Advisor or the Sub-Regional Security Specialists, as applicable. At the same time, they are responsible for supporting the DO under the coordination of the CSA/PSA/SA.

Source: Framework of Accountability for Security
UNDP Regional Security Advisors are security professionals hired to advise UNDP Regional Bureaus and to be responsible for the security aspects of activities which are specific to UNDP in their respective regions. UNDP RSAs are accountable to the UNDP Director of the Security Office, and at the same time are responsible to support the Director of the particular Regional Bureau.. Reporting to the UNDP Director of the Security Office, the RSA will focus on providing field security support to UNDP Offices. The RSA will liaise directly with the Regional Bureau and senior most UNDP representative at the country level on security related issues.. In some regions, the size of the region, or specific security concerns will lead the UNDP Security Office to appoint Sub-Regional Security Specialists. Such appointments will be made in consultation with Regional Bureaus. Sub-Regional Security Specialists will report to the Regional Security Advisor.

Source: Framework of Accountability for Security
The Security Management Group (SMG) is the strategic-level entity at UNDP HQ charged with providing oversight to UNDP’s security mechanisms during normal operations and acting as the decision making and leadership body during emergency or crisis events at headquarters. The SMG is accountable to the Administrator and is integrated as a component of the overall UNDP Enterprise Risk Management (ERM) Framework.

Source: Framework of Accountability for Security
Serves as a central repository of commercial aviation safety information from specialized industry sources, analyses the information, based on advice provided by the Aviation Technical Advisory Group (ATAG) , and establishes a list of commercial air operators that are recommended for official travel of personnel within the UNSMS. CATSU also provides aviation safety information and advice regarding the air operators that are not on the recommended list and on donated flights upon request and as available. Real-time information is posted on the UNSMIN web page, which is accessible by UNDSS senior security professionals and Air Travel Safety Focal Points (ATSFPs) appointed by Agencies.

Source: Commercial Air Travel Safety Guidelines

W

UNDP personnel may be appointed as UN or UNDP Wardens in their duty stations. Wardens are appointed in writing by the DO/ASC, in consultation with the SMT, to assist in the implementation of the security plan. Wardens are accountable to the DO/ASC for their security-related functions, irrespective of their employing organization.

Source: Framework of Accountability for Security

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

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