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Service Clearing Account (SCA): Charging, Billing and Fee Collection

18 December 2023

The SCA dashboard has been linked in a new step 9 of the UN Agency Services Procedure. Country offices and business units can now monitor and resolve the SCA rejections in a timely manner.

Disbursing Funds (Making Payments) | Prepayments | Regular Maintenance Accounts Payable | Refunds to Donors | Financial Statements | Record Retention, Data Security and Contingency | Certified Financial Reports | Maintenance and Usage of Chart of Accounts | Core Contributions | Non-Core Contributions | Revenue Management for Joint Programming | US Letter of Credit (LOC) Agreements | Accounts Receivable | Government Contribution to Local Office Costs (GLOC) from LIC and MIC | Inventory Management | Designation and Responsibilities of Signatories | Establishment and Use of Electronic Banking Systems | Opening and Closing of Bank Accounts | Cash Operations | Petty Cash Fund for Management Project (PCF) | Project Cash Advance (PCA) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Management of Cash Planning/Forecasting of Cash Flows | Management of Zero-Balance Account System | UNFCU Share Account Management | Supplier Banking Information Set-up for IBAN | Electronic Funds Transfer Standards | Management of Petty Cash | Handling of Cash and Receipts Treasury | Project Petty Cash Fund (PPCF) | GMS Fee Set-up and Collection | Universal Price List (UPL) and Local Price List (LPL) | Multiple Funding Lines for Positions | Use of UPL and LPL | Harmonized Conceptual Funding Framework and Cost Recovery Methodology | Cost Recovery from Other Resources - GMS | Expenditure of Income Accrued from Cost Recovery | Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | Planning and Paying for Delivery Enabling Services to Projects | Service Clearing Account (SCA): Charging, Billing and Fee Collection | UN Agency Services | Pass-Through Fund Management: UNDP as a Participating UN Organization | Parallel Fund Management | Pass-Through Fund Management: UNDP as a Participating UN Organization | Pass-Through Management: UNDP as Administrative Agent (AA) | Pooled Fund Management

Disbursing Funds (Making Payments) | Prepayments | Regular Maintenance Accounts Payable | Refunds to Donors | Financial Statements | Record Retention, Data Security and Contingency | Certified Financial Reports | Maintenance and Usage of Chart of Accounts | Core Contributions | Non-Core Contributions | Revenue Management for Joint Programming | US Letter of Credit (LOC) Agreements | Accounts Receivable | Government Contribution to Local Office Costs (GLOC) from LIC and MIC | Inventory Management | Designation and Responsibilities of Signatories | Establishment and Use of Electronic Banking Systems | Opening and Closing of Bank Accounts | Cash Operations | Petty Cash Fund for Management Project (PCF) | Project Cash Advance (PCA) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Management of Cash Planning/Forecasting of Cash Flows | Management of Zero-Balance Account System | UNFCU Share Account Management | Supplier Banking Information Set-up for IBAN | Electronic Funds Transfer Standards | Management of Petty Cash | Handling of Cash and Receipts Treasury | Project Petty Cash Fund (PPCF) | GMS Fee Set-up and Collection | Universal Price List (UPL) and Local Price List (LPL) | Multiple Funding Lines for Positions | Use of UPL and LPL | Harmonized Conceptual Funding Framework and Cost Recovery Methodology | Cost Recovery from Other Resources - GMS | Expenditure of Income Accrued from Cost Recovery | Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | Planning and Paying for Delivery Enabling Services to Projects | Service Clearing Account (SCA): Charging, Billing and Fee Collection | UN Agency Services | Pass-Through Fund Management: UNDP as a Participating UN Organization | Parallel Fund Management | Pass-Through Fund Management: UNDP as a Participating UN Organization | Pass-Through Management: UNDP as Administrative Agent (AA) | Pooled Fund Management

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9 January 2023

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial ...

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial Reports (policy only)Maintenance and usage of Chart of Accounts (policy and procedures) Pipeline and Revenue ManagementCore Contributions (policy and procedures)Non-Core Contributions (policy and procedures)Revenue Management for Joint Programming (policy only)US Letter of Credit (LOC) Agreements (policy and procedures)Accounts Receivable (policy only)Government Contribution to Local Office Costs (GLOC) from LIC and MIC (policy and procedures) Inventory Management Inventory Management (policy and procedures) Cash Banking and InvestmentDesignation and Responsibilities of Signatories (policy and procedures)Establishment and Use of Electronic Banking Systems (policy and procedures)Opening and Closing of Bank Accounts (policy and procedures)Cash Operations (policy only)Petty Cash Fund for Management Project (PCF) (policy and procedures)Project Cash Advance (PCA) (policy and procedures)Project Cash on Hand for DIM Projects (PCH) (policy only)Bank Account Reconciliation (policy and procedures)Management of Cash Planning/Forecasting of Cash Flows (policy and procedures)Management of Zero-Balance Account System (procedures only)UNFCU Share Account Management (policy and procedures)Supplier Banking Information Set-up for IBAN (procedures only)Electronic Funds Transfer Standards (policy only in ICT section)Management of Petty Cash (policy only) Handling of Cash and Receipts Treasury (policy and procedures)Project Petty Cash Fund (PPCF) (policy and procedures) Resource Planning and Cost RecoveryGMS Fee Set-up and CollectionUniversal Price List (UPL) and Local Price List (LPL) (policy and procedures)Multiple Funding Lines for Positions (policy and procedures)Use of UPL and LPL (policy and procedures)Harmonized Conceptual Funding Framework and Cost Recovery MethodologyCost Recovery from Other Resources - GMSExpenditure of Income Accrued from Cost RecoveryGovernment Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)Planning and Paying for Delivery Enabling Services to Projects (procedures only)Service Clearance Account (SCA), Charging, Billing and Fee Collection (policy and procedures)UN Agency Services (policy and procedures) Financial Management and Implementation ModalitiesPass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Parallel Fund Management (policy only)Pass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Pass-Through Management: UNDP as Administrative Agent (AA) (policy only)Pooled Fund Management (policy and procedures)

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Service Clearing Account (SCA): Charging, Billing and Fee Collection

26 February 2021

UN Agency Services

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.

Service Clearing Account (SCA): Charging, Billing and Fee Collection

1 July 2019

UN Agency Services

Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7.

Service Clearing Account (SCA): Charging, Billing and Fee Collection

3 July 2018

UN Agency Services

The policy update reflects an additional fee row through the automated process as per the 2018 UPL.
Activity4 Travel management simple (1 travel management simple + 1 payment fee).

Service Clearing Account (SCA): Charging, Billing and Fee Collection

15 December 2017

UN Agency Services

The policy name has changed to Service Clearing Account (SCA) for non-Atlas UN Entities: Charging, Billing and Fee Collection. The following are changes made in the policy1. For UN entities who do not use Atlas (the "Non-Atlas agencies"), a dedicated Service Clearing Account (SCA) is established for each UN entity. Through SCAs, all global advance pre-payments from UN Agencies are recorded, and all services provided by UNDP offices to these UN entities are recorded. A dedicated Service Clearing Account is not applicable to Atlas Agencies (UNFPA, UN Women, UNU, UNCDF, UNV). For Co ...

The policy name has changed to Service Clearing Account (SCA) for non-Atlas UN Entities: Charging, Billing and Fee Collection. The following are changes made in the policy

1. For UN entities who do not use Atlas (the "Non-Atlas agencies"), a dedicated Service Clearing Account (SCA) is established for each UN entity. Through SCAs, all global advance pre-payments from UN Agencies are recorded, and all services provided by UNDP offices to these UN entities are recorded. A dedicated Service Clearing Account is not applicable to Atlas Agencies (UNFPA, UN Women, UNU, UNCDF, UNV). For Common Services, please refer the NEW guidelines HERE.)

2. To ensure the UN entity has sufficient funds deposited with UNDP in order for UNDP to provide services, a budget sufficiency check is performed based on the chart field combination of "Fund" (Atlas fund code 12000) and "Donor" (a dedicated donor code for each Agency). As long as the UN entity has enough funds deposited with UNDP, the budget check will pass and be valid.

7. The daily batch process posts the bills to debit the agency Service Clearing Account (SCA) and credit the CO income account respectively.

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