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Property, Plant and Equipment | Acquisition and Maintenance (Furniture and Equipment) | Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) | Disposal and Write-Off (Furniture and Equipment) | Acquisition and Maintenance (Plant and Property) | Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) | Disposal and Write-Off (Plant and Property) | Acquisition and Maintenance (Leasehold Improvements) | Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) | Disposal and Write-Off (Leasehold Improvements) | Corporate Purchasing Card | Type of Leases and Treatment in UNDP Books | Acquisition, Renewal and Termination of Premise Leases | Equipment Leases | Developing a Business Case for Local Presence | Clearing a Local Presence | Setting Up a Local Presence | Closing a Local Presence | Authorizing Official Business Travel | UN Travel Documents and National Passport | Route, Mode of Transportation, and Standard of Accommodation | Visas at Headquarters (New York) | Vehicle Management
Property, Plant and Equipment | Acquisition and Maintenance (Furniture and Equipment) | Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) | Disposal and Write-Off (Furniture and Equipment) | Acquisition and Maintenance (Plant and Property) | Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) | Disposal and Write-Off (Plant and Property) | Acquisition and Maintenance (Leasehold Improvements) | Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) | Disposal and Write-Off (Leasehold Improvements) | Corporate Purchasing Card | Type of Leases and Treatment in UNDP Books | Acquisition, Renewal and Termination of Premise Leases | Equipment Leases | Developing a Business Case for Local Presence | Clearing a Local Presence | Setting Up a Local Presence | Closing a Local Presence | Authorizing Official Business Travel | UN Travel Documents and National Passport | Route, Mode of Transportation, and Standard of Accommodation | Visas at Headquarters (New York) | Vehicle Management
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9 January 2023

Property, Plant and Equipment | Furniture and Equipment | Plant and Property | Leasehold Improvements | Corporate Purchasing Card | Lease Management (Premises and Equipment) | Establishing UNDP-supported presence outside a country office | Management of Local Presences | Duty Travel | Travel Requirements | Vehicle Management

The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment) Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centra ...

The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment) Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)Disposal and Write-Off (Plant and Property) Leasehold Improvements Acquisition and Maintenance (Leasehold Improvements) Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) Disposal and Write-Off (Leasehold Improvements) Corporate Purchasing Card Corporate Purchasing Card Lease Management (Premises and Equipment) Type of Leases and Treatment in UNDP Books Acquisition, Renewal and Termination of Premise Leases Equipment Leases Management of Local Presences Developing a Business Case for Local Presence Clearing a Local Presence Setting Up a Local PresenceClosing a Local Presence Duty TravelAuthorizing Official Business TravelPost travelUN Travel Documents and National Passport (policy and procedures)Route, Mode of Transportation, and Standard of AccommodationVisas at Headquarters (New York) (policy and procedures) Vehicle ManagementVehicle Management
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Route, Mode of Transportation, and Standard of Accommodation

21 December 2021

Duty Travel

​The Route, Mode of Transportation, and Standard of Accommodation policy is now available in French. To access the document, click on the French language tab.
Vehicle Management | Corporate Purchasing Card | Type of Leases and Treatment in UNDP Books | Acquisition, Renewal and Termination of Premise Leases | Equipment Leases | Relocation Shipment | Security Clearance | Daily Subsistence Allowance (DSA) | Other Travel Allowances and Expenses | Route, Mode of Transportation, and Standard of Accommodation
Vehicle Management | Corporate Purchasing Card | Type of Leases and Treatment in UNDP Books | Acquisition, Renewal and Termination of Premise Leases | Equipment Leases | Relocation Shipment | Security Clearance | Daily Subsistence Allowance (DSA) | Other Travel Allowances and Expenses | Route, Mode of Transportation, and Standard of Accommodation
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5 February 2021

Vehicle Management | Corporate Purchasing Card | Lease Management (Premises and Equipment) | Relocation Shipment | Travel Requirements | Duty Travel

​The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Vehicle ManagementCorporate Purchasing CardTypes of Leases and Treatments in UNDP BooksAcquisition, Renewal and Termination of Premise LeasesEquipment LeasesRelocation ShipmentSecurity ClearanceDaily Subsistence AllowancePost TravelOther Travel Allowances and ExpensesRoute, Mode of Transportation, and Standard of Accommodation
Route, Mode of Transportation, and Standard of Accommodation

1 August 2019

Duty Travel

Removed the reference to paper travel authorization
Route, Mode of Transportation, and Standard of Accommodation

7 March 2019

Duty Travel

The policy has been updated to reflect the newly issued mileage ST AI by the UN in clause 39.
Route, Mode of Transportation, and Standard of Accommodation

11 May 2018

Duty Travel

One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties.

Route, Mode of Transportation, and Standard of Accommodation

15 June 2017

Duty Travel

The policy has been updated in the following provisions: a) A route should be most economical route; b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit; c) 'Cabin above economy' applies when there is no business class; d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and; e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.
Route, Mode of Transportation, and Standard of Accommodation | Daily Subsistence Allowance (DSA) | Authorizing Official Business Travel | Other Travel Allowances and Expenses | UN Travel Documents and National Passport
Route, Mode of Transportation, and Standard of Accommodation | Daily Subsistence Allowance (DSA) | Authorizing Official Business Travel | Other Travel Allowances and Expenses | UN Travel Documents and National Passport
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12 March 2014

Duty Travel | Travel Requirements

 A full review and revision of duty travel policies and procedures include the following changes: 1. Official air travel will be provided through purchasing the lowest fare in the applicable class of service, including restricted and non-refundable fares. Any changes or cancellations could require the re-purchasing of tickets, so travel plans should be confirmed prior to issuing tickets. 2. Tickets may be purchased for travel at any time during the travel day based upon business requirements, replacing the present practice of ticketing fares between the hours of 9 am to 9 pm. If security rest ...

 A full review and revision of duty travel policies and procedures include the following changes: 1. Official air travel will be provided through purchasing the lowest fare in the applicable class of service, including restricted and non-refundable fares. Any changes or cancellations could require the re-purchasing of tickets, so travel plans should be confirmed prior to issuing tickets. 2. Tickets may be purchased for travel at any time during the travel day based upon business requirements, replacing the present practice of ticketing fares between the hours of 9 am to 9 pm. If security restrictions exist they will be communicated to the traveler by UNDSS during the travel security clearance process.   If the office deems they are unable to arrange appropriate transportation or are unable to address the staff member’s personal security concerns due to the timing or flight arrival or departure, an exception must documented (e.g. TR at HQ) and approved by an authorizing official. 3. Eliminate cabin class downgrading for the purpose of personal side trips. 4. Leverage economies of scale: For groups of 20 or more, offices are required to secure preferential rates for participant’s hotel accommodation. The benefits will be passed on to UNDP by establishing an ad-hoc DSA rate. Heads of Bureau shall review the location selection process and authorize the most economical option, including transportation, DSA and facilities costs. 5. Minimize the need for travel by requiring senior management approval for delegations of two or more staff in a similar substantive role, per Bureau, to participate in UN meetings, including for delegations led by ASG and above. 6. Strongly encourage the early purchase of tickets at least 21 days prior to travel to secure cheaper fares, and strongly discourage itinerary changes that result in change fees and higher airfares. 7. Consider Travel Alternatives/Go Green by a) strongly encouraging the use of virtual technology as a means of communication, and require the certification by managers that there are no alternative means which are feasible to meet the objectives of the proposed travel; b) strongly encouraging the use of public transport when the duration of the journey is less than five hours (e.g., train) when it results in cost savings; c) applying provisions of the sustainable procurement policy, when finalized, to the procurement of conference and hotel facilities for UNDP conferences; and d) encouraging staff to stay at “green” hotels, e.g. through local arrangement of corporate preferential rates in frequent destinations. 8. Withdraw the entitlement for overnight DSA while traveling on a plane, and commence paying DSA from the time that the traveler arrives at the destination. Early check-in fees are reimbursable for overnight fliers, up to a maximum of 50% of the applicable DSA rate for the location. 9. Reduce transit time currently included in determining business class entitlement from four hours to two hours. 10. Establish economy class as the mode of travel for learning and personal development, irrespective of the duration of the journey 11.  For staff at the ASG level, provide economy class travel for journeys of four hours or less within the same continent (excluding overnight travel when the traveler must work upon arrival). 12. Provide 100% travel advance for SC holders up to a maximum of one month’s travel entitlements, provided the value of the advance does not exceed the remaining value of the SC contract. If the travel entitlement exceeds the value of the SC contract, 80% will be paid in advance. 13. Abolish the payment of terminal allowance when transportation is provided to the traveler. 14. Limit reimbursement for costs relating to obtaining a national passport to local staff required to travel outside of the country on official business travel. 15. Eliminate the requirement for purchase orders for business travel for Country Offices and Other Units Outside of HQ in New York.​​​
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