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Formulate Programmes and Projects
  

The “Oversight Readiness Capacity Assessment” (ORCA) tool (previously called the VF needs assessment tool) has been completed and fully digitized. The tool was developed by BPPS-NCE in consultation with the BMS and Regional Bureaus, as well as the BPPS - Effectiveness Group. The objective of the ORCA tool is to help UNDP effectively manage risks across its Vertical Fund portfolio and perform its Quality Assurance (QA) function (as Accredited Entity to specific Funds). Accordingly, the tool has been designed to assess adequacy of current resources and/or provisions needed at the CO to effectively perform its ‘oversight responsibilities’ when deciding to take on additional programming requests related to VF projects. The ORCA assessment tool can be accessed through the CO dashboard in PIMS+ and detailed instructions on how to use and access the tool is provided in the User Guide and FAQ documents uploaded to under “Formulate Development Projects” in POPP.

17/05/2022Programme and Project Management17/05/2022
Commercial Air Travel Safety Guidelines
  

The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.

13/05/2022Security13/05/2022
Security Policy
  

The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.

11/05/2022Security11/05/2022
Framework of Accountability for Security
  

Minor editorial changes redirecting links in the policy to the Security Office SharePoint page.

22/04/2022Security22/04/2022
Security Policy
  

Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.

22/04/2022Security22/04/2022
Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
  

The purpose of the Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets policy and procedures is to provide Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the relevant policy and procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulations. The policy and accompanying procedures are applicable to all items except for Asset Management: Property, Plant & Equipment (PP&E) and Asset Management: Intangible Assets.  Write-offs pertaining to PP&E and Intangible Assets are included in the Administrative Services policy area under the Asset Management – Property, Plant and Equipment policy subchapter and under the Asset Management – Intangible Assets policy subchapter.

19/04/2022Financial Resources Management19/04/2022
Visual guide on cost recovery
  

A visual guide on cost recovery has been published in Resource Planning and Cost Recovery here and in Business Processes here. The guide provides an overview of the process flow steps of all procedures, as well as the tools and guidance for cost recovery in UNDP for delivery enabling services, general management support and UN agency services with links to the relevant cost recovery resources in the POPP for each process flow step.These are the direct links to the guides in pdf:


23/03/2022Financial Resources Management23/03/2022
Home Leave
  

 The Home Leave policy procedures were updated in steps 6 and 8 to clarify the staff member’s obligation to inform GSSC/BES of changes to the scheduled home leave travel. In addition, staff who do not certify their home leave travel within 90 days from return, will have their home leave lump-sum recovered.

18/03/2022Human Resources Management18/03/2022
UN Travel Documents and National Passport
  

Section 3.0 (procedures) has been updated to reflect the introduction of the UNall Service Portal. Changes were made to steps 2, 3, 4, 5 and 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure. Additionally, changes were made to steps 1 and 2 of the Application for UN Certificates (UNC) procedure.

18/03/2022Administrative Services18/03/2022
Visas at Headquarters (New York)
  
The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following:
- Stylistic changes on pages 1 and 2.
- Updated contact details.
- A change in the number of requested copies to 2 for all required documents.
- Addition of the marital status effective date on the supplemental page.


17/03/2022Administrative Services17/03/2022
Rank-in-Post
  

The Rank-in-Post policy is now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management28/02/2022
Rules and Procedures for the UNDP Compliance Review Panel (CRP)
  

The Rules and Procedures for the UNDP Compliance Review Panel (CRP) are now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management28/02/2022
Financial Resources Management,
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)

2. Trust Fund Management

3. Certified Donor Reports



24/02/2022Financial Resources Management24/02/2022
Financial Resources Management
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Disbursing Funds (Making Payments)  

2. Atlas Financial Closure Instructions

3. Accounts Payable

4Prepayments


23/02/2022Financial Resources Management23/02/2022
Financial Resources Management
  
22/02/2022Financial Resources Management22/02/2022
Financial Resources Management,
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Receipt of Services.

2. Receipt of Goods and Application of Incoterms.

3. Receipt of Goods DAP and Application of Incoterms.



21/02/2022Financial Resources Management21/02/2022
UN Travel Documents and National Passport,
  

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued an amendment to “Standard Operating Procedure for the Issuance of United Nations Travel Documents” (SOP). Updated guidance for the provision of ‘Red Laissez-Passers Without Insert’ (referred to as Exceptional Red Laissez-Passers or ERLPs) is outlined in the new SOP. A submission template for ERLP requests is provided. RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

10/02/2022Administrative Services10/02/2022
Financial Resources Management,
  
07/02/2022Financial Resources Management07/02/2022
ICT Disaster Recovery Standards for UNDP Offices
  

Paragraphs 10, 45, 46, 60 and 55 of the policy have been updated in response to UNBOA audit recommendations to clarify the responsibilities of offices in creating their disaster recovery plans, including documenting any arrangements made with cloud providers.

07/02/2022Information and Communications Technology07/02/2022
Financial Disclosure
  

The Financial Disclosure policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

01/02/2022Ethics01/02/2022
Financial Accountability and Internal Controls
  

The Financial Accountability and Internal Controls policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management31/01/2022
Maintenance and Usage of Chart of Accounts
  

The Maintenance and Usage of the Chart of Accounts policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management31/01/2022
Refunds to Donors
  

 The Refunds to Donors policy is now available in French. To access the document, click on the Frenchh language tab.

28/01/2022Financial Resources Management28/01/2022
Financial Closure of Development Projects
  

The Financial Closure of Development Projects policy is now available in French. To access the document, click on the French language tab.

27/01/2022Financial Resources Management27/01/2022
Security Policy
  

The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.

25/01/2022Security25/01/2022
Commercial Air Travel Safety Guidelines
  

​The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.

25/01/2022Security25/01/2022
Financial Closure of Trust Funds
  

The Financial Closure of Trust Funds policy is now available in French. To access the document, click on the French language tab

24/01/2022Financial Resources Management24/01/2022
Formulate Programmes and Projects
  

The Country Programme Document (CPD) template has been updated to reflect the outcomes of the Strategic Plan 2022 – 2025 and includes references to the plan’s six signature solutions and three enablers. The updated CPD template is linked in Step 6.0 of the Formulate Programmes procedures.

20/01/2022Programme and Project Management20/01/2022
Appraise and Approve
  

The Delegation of Authority Templates for GEF and GCF Programming have been updated to reflect minor revisions in page 1 to clarify the division of responsibilities and accountabilities as set out in the RACI. The updated templates are linked in Step 2.1 VERT of the Development Project procedures.

17/01/2022Programme and Project Management17/01/2022
Corporate Purchasing Card
  

January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.

17/01/2022Administrative Services17/01/2022
Cost Recovery from Other Resources - GMS
  

The GMS rate table is updated to reflect a minimum 7% for UN Secretariat Offices, Funds and Departments identified in the UN System Chart (yellow section) under the section on UN to UN Agency Contribution Agreement.

14/01/2022Financial Resources Management14/01/2022
Individual Contract
  

 This update is to alert all UNDP COs and BUs that the I-PSA and the N-PSA will replace all international and local ICs as of 31 March 2022 (extended from 31 December 2021), except those which are of lumpsum deliverable-based arrangements. After this date, the use of ICs will be restricted to lump-sum deliverable-based arrangements only. However, the IC policy is still available in its current form, covering both daily and lump-sum based ICs; for use by all other UN Agencies until 31 December 2022.

14/01/2022Procurement14/01/2022
Cash Operations,
  

The Cash Operations policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
Project Cash Advance (PCA)
  

The Project Cash Advance (PCA) policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
Management of Cash in Crisis or Emergency Situations,
  

The  Management of Cash in Crisis or Emergency Situations policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
Management of Petty Cash
  

The Management of Petty Cash policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
Petty Cash Fund for Management Project (PCF)
  

The Petty Cash Fund for Management Project (PCF) policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
Internal Control Framework
  
The updated ICF Policy and the ICF Operational Guide provide clarity on roles, responsibilities, and accountabilities in the implementation of internal controls for clustered and non-clustered processes. Additionally, the ICF Policy has been aligned with industry best practices, including the COSO (the Committee of Sponsoring Organizations of the Treadway Commission) framework and the Three Lines of Defense model. The COSO framework describes what we do in internal control and the three lines of defense framework describes who does it. Both frameworks have been endorsed by the High-Level Committee on Management. Additionally, the ICF policy specifies: (i) the roles and responsibilities of staff at all levels of the organization in the achievement of internal control objectives, and the ways in which UNDP monitors and assesses internal control effectiveness; and (ii) the roles and responsibilities of participants in UNDP’s shared services delivery model.
 
The Operational Guide of the Internal Control Framework (“ICF Operational Guide”) serves as a supplementary document to the ICF Policy. Given the complexity of UNDP’s activities and the resulting breadth and depth of POPP content, the purpose of the ICF Operational Guide is to bring together the key internal control requirements included throughout the POPP to help UNDP offices implement effective internal controls in both clustered and non-clustered environments. Specifically, the Operational Guide: (i) articulates the key day-to-day internal control roles and their associated authorities, accountabilities, and responsibilities; (ii) describes at a high level some key process control points; and (iii) identifies the supporting technology roles (i.e., ERP), rights, and available tools to affect and monitor internal control implementation. A series of “Quick Views” have been added to provide more visual content, as requested by stakeholders. This version of the Operational Guide provides guidance on who executes internal control roles (or elements thereof) with respect to both clustered and non-clustered processes. Country Offices should follow the clustered or non-clustered guidance that is relevant to their process clustering implementation status.
28/12/2021Accountability28/12/2021
Amortizations, Reconciliations, Reports and Centralized Functions
  

The Amortizations, Reconciliations, Reports and Centralized Functions policy is now available in French. To access the document, click on the French language tab.

22/12/2021Administrative Services22/12/2021
Financial Disclosure
  

This Policy has been revised to, inter alia, reflect new conflict of interest avoidance “Relationship questions” added to the online FDP disclosure form, clarify policy definitions and requirements, and enhance confidentiality protections by requiring the deletion of submitted Financial Disclosure statements and verification documentation after stipulated time periods.

21/12/2021Ethics21/12/2021
Route, Mode of Transportation, and Standard of Accommodation
  

The Route, Mode of Transportation, and Standard of Accommodation policy is now available in French. To access the document, click on the French language tab.

21/12/2021Administrative Services21/12/2021
Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
  

The Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) policy is now available in French. To access the document, click on the French language tab.

21/12/2021Administrative Services21/12/2021
Application Development Standards & Scaling Framework
  

The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.

20/12/2021Information and Communications Technology20/12/2021
Other Travel Allowances and Expenses
  

The Other Travel Allowances and Expenses policy is now available in French. To access the document, click on the French language tab.

20/12/2021Administrative Services20/12/2021
Formulate Programmes and Projects
  

An updated version of the Project Origination SOPs, which now includes additional specific elements for GCF projects/programmes, has been provided which applies to all vertical fund programming. Furthermore, new PISC submission and assessment templates for GEF Enabling Activities (EAs) and Capacity Building Initiatives for Transparency (CBIT) have been developed and uploaded in POPP.

15/12/2021Programme and Project Management15/12/2021
Formulate Programmes and Projects
  
The project document template has been updated to reflect the following:
1. ‘Digital by Default’ is now embedded in project design ;
2. Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy.;
• Updated definition of sexual harassment;
• Additional text added to reflect the newly introduced Anti Money Laundering and Countering the Financing of Terrorism (AML/CFT) policy;
• Updated link to the United Nations Security Council Consolidated Sanctions List;
• In the option for DIM implementation, additional text has been added to address: a) Obligations on sub parties relating to SEA/SH; and b) Obligations of sub parties relating to SES;
• In the option for UN Agency implementation an additional sentence was added on SEA/SH, which goes as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”.
3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ;
4. Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document;
5. To include the On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable.
The updated Project Document template is included as hyperlink in Step 3.0 Develop a project document that adheres to UNDP quality standards and partner requirements of the Procedures.



14/12/2021Programme and Project Management14/12/2021
Multi-Country and South-South Projects
  
The project document template has been updated to reflect related to the following: 
1.  ‘Digital by Default’ is now embedded in project design;
2. Updates in the Risk Management section as follows:
Updated definition of sexual harassment;
Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy;
Updated link to the United Nations Security Council Consolidated Sanctions List;
In the option for DIM implementation, additional text has been added to address: a) Obligations on sub-parties relating to SEA/SH; and b) Obligations of sub-parties relating to SES;
In the option for UN Agency implementation, an additional sentence has been added on SEA/SH, as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”
3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ;
4. Specify Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document;
5. Inclusion of  On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable.
The updated Project Document template is included as hyperlink in Step 1.0 Prepare a project proposal and a multi-year workplan, and identify financial resources (including in-kind) for activities in Atlas.


14/12/2021Programme and Project Management14/12/2021
Provide Oversight
  

New Project Board ToR and FAQ with generic guidance and standard text on the main duties and responsibilities of a project board have been added as hyperlinks to Step 1.0 Hold programme/project board reviews at least annually of the Procedures. The Project TOR includes rules on the composition of the project board and categories of board member representation; protocols for project board operations (including addressing conflicts of interest); suggested outputs for board meetings; support functions to the Board; and other key matters.

14/12/2021Programme and Project Management14/12/2021
Application Development Standards & Scaling Framework
  

The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.

14/12/2021Information and Communications Technology14/12/2021
Flexible Working Arrangements
  

The Flexible Working Arrangements policy is now available in French. To access the document, click on the French language tab.

13/12/2021Human Resources Management13/12/2021
Daily Subsistance Allowance (DSA)
  

The Daily Subsistance Allowance (DSA) policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
Security Clearence
  

The Security Clearence policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
Post Travel
  

The Post Travel policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
Protection against Retaliation
  

The UNDP Policy For Protection Against Retaliation (PaR) has been updated to include provisions for the prevention of retaliation in applicable cases, which shall involve coordination between the Office of Audit and Investigations (OAI) and the Ethics Office. The policy has further been revised to clarify that personnel on UNDP-issued contracts who are assigned to work for other United Nations agencies shall not be covered by UNDP’s PaR Policy, but will instead fall under their respective agency’s applicable rules and policies.

10/12/2021Ethics10/12/2021
Termination of Appointment
  

The Termination of Appointment policy is now available in French. To access the document, click on the French language tab.

08/12/2021Human Resources Management08/12/2021
Annual Leave
  

The Annual Leave policy is now available in French. To access the document, click on the French language tab.

07/12/2021Human Resources Management07/12/2021
Opening and Closing of Bank Accounts
  

The Opening and Closing of Bank Accounts policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
Management of Cash Planning/Forecasting of Cash Flows
  

The Management of Cash Planning/Forecasting of Cash Flows policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
Handling of Cash and Receipts Treasury
  

The Handling of Cash and Receipts Treasury policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
Procurement of Banking Services
  

​The Procurement of Banking Services policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
Service Contracts
  

The Service Contracts policy is now available in French. To access the document, click on the French language tab.

03/12/2021Human Resources Management03/12/2021
Security Policy
  

The Security Policy Procedures are now available in French and Spanish. To access the text in these languages, click on the Spanish or French language tab.

02/12/2021Security02/12/2021
Absence Management Guidelines
  

 The Absence Management Guidelines policy is now available in French. To access the document, click on the French language tab.

30/11/2021Human Resources Management30/11/2021
Time off for Breastfeeding
  

The Time off for Breastfeeding policy is now available in French. To access the document, click on the French language tab.

30/11/2021Human Resources Management30/11/2021
Project Petty Cash Fund (PPCF)
  

The policy is amended for UNDSS Cash Arrangement by further clarifying the roles and responsibility for PPCF funded from UNDSS Core budget and CO Local Cost Shared Security Budget (LCSSB).

30/11/2021Financial Resources Management30/11/2021
Family Relationships
  
The Family Relationships policy is now available in French. To access the document, click on the French language tab.



30/11/2021Administrative Services30/11/2021
Clearing a Local Presence
  

The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services26/11/2021
Developing a Business Case for Local Presence
  

The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services26/11/2021
Plant and Property : Acquisition and Maintenance
  

The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
Acquisition, Renewal and Termination of Premise Leases,
  

The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
Equipment Leases
  

The Equipment Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
Temporary Appointment
  

The Temporary Appointment policy is now available in French. To access the document, click on the French language tab.

17/11/2021Human Resources Management17/11/2021
Overtime Compensation
  

The Overtime Compensation policy is now available in French. To access the document, click on the French language tab.

16/11/2021Human Resources Management16/11/2021
Vehicle Management Policy
  

The Vehicle Management policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services16/11/2021
Type of Leases and Treatment in UNDP Books
  

The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services16/11/2021
Home Leave
  

​The home leave policy was updated to permanently increase the ceiling of home leave points from 40 to 48 and to clarify that the 7 day minimum stay in home country include both the arrival and departure dates.

09/11/2021Human Resources Management09/11/2021
Formulate Programmes & Projects
  

New PISC templates have been developed for vertical fund global/regional projects in line with the existing Project Origination SOPs and RACI. The new templates include: 1) a submission form for global or regional teams to use when preparing for the PISC; 2) an assessment template for global or regional projects that will be used to evaluate the project during the PISC meeting. In addition, to ensure consistency, the existing PISC CO submission form and the existing PISC CO assessment template have been updated to align with the new submission form and assessment template for global/regional projects. The One Stop Shop for Vertical Fund Projects has also been updated with the latest links to documents related to vertical fund programming.

05/11/2021Programme and Project Management05/11/2021
Partner Personnel Services Agreement
  

This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreements from 31 December 2021 to 31 December 2022 instead. This is due to the need to introduce partners to this new modality, and the planning required for the transition, which can only commence towards the end of 2021 giving the implementation a full year at least.

03/11/2021Human Resources Management03/11/2021
Security Policy
  

The Security Policy is now available in French and Spanish. To access the document in these languages, click on the Spanish or French language tab.

03/11/2021Security03/11/2021
Enterprise Risk Management
  

The ERM policy was updated to 1) modify risks-sub categories and 2) launch UNDP’s Risk Appetite Statement (RAS) which aims to create a risk-enabled culture within UNDP, where risk-based decisions are taken, and opportunities are pursued according to the needs and circumstances of the project or programme, our development partners, and the resources and skills available.

29/10/2021Accountability29/10/2021
Harmonized Conceptual Funding Framework and Cost Recovery Methodology
  

​Paragraph 15 (b) of the policy has been updated with the links in Step 3.2 of Formulate Development Projects procedures and in Step 1.1 of ‘Formulate Development and Institutional Effectiveness Project’ procedures of the Formulate Programmes & Projects policy. The links provide guidance on what are the direct costs and indirect costs that should be included as part of the project budget. This is ‘Prepare Fully Costed Budgets for Projects’ and ‘Annex 1’.

28/10/2021Financial Resources Management28/10/2021
Other Travel Allowances and Expenses
  

Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.

25/10/2021Administrative Services25/10/2021
Procurement Methods
  

The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

23/10/2021Procurement23/10/2021
Formulate Programmes and Projects
  

The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.

21/10/2021Programme and Project Management21/10/2021
Formulate Programmes and Projects
  

The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.

11/10/2021Programme and Project Management11/10/2021
Security Clearance
  

The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.

07/10/2021Administrative Services07/10/2021
Salary Advance
  

The Salary Advance policy is now available in French. To access the document, click on the French language tab.

06/10/2021Human Resources Management06/10/2021
Construction Works
  

Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.

06/10/2021Procurement06/10/2021
Dependency Status and Allowances
  

The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.

05/10/2021Human Resources Management05/10/2021
Harmonized Approach to Cash Transfers (HACT)
  

The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are:

1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;

2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n);
3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l);
4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7;
5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);


28/09/2021Financial Resources Management28/09/2021
Contract Face Sheet on Behalf of a UN Entity
  

​The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID: POPP-11-2485.

24/09/2021Procurement24/09/2021
​Danger Pay
  

Danger pay amounts for internationally-recruited and locally-recruited staff members have been updated to align with the danger pay amounts approved by the ICSC as of 1 January 2021. The Danger Pay policy is now available in French. To access the content, click on the French language tab. 

21/09/2021Human Resources Management21/09/2021
Disposal and Write-Off (Furniture and Equipment),
  

 The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.

21/09/2021Administrative Services21/09/2021
Acquisition and Maintenance (Furniture and Equipment),
  

​The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

21/09/2021Administrative Services21/09/2021
Electronic Funds Transfer Standards,
  

The Electronic Funds Transfer Starndards policy has been updated with editorial changes on paragraphs 1, 9, 10 and 13.

20/09/2021Information and Communications Technology20/09/2021
Management for the Provision of Services (MPS)
  

​The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19.

20/09/2021Financial Resources Management20/09/2021
Formulate Programmes & Projects
  

GEFand GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following:

  • Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
  • -Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.


17/09/2021Programme and Project Management17/09/2021
Corporate Purchasing Card
  

The policy has been updated to reflect the following changes:

  1. Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
  2. The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.  
  3. Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.


17/09/2021Administrative Services17/09/2021
UNDP Service Level Agreement (SLA) template
  

The UNDP Service Level Agreement (SLA) template has been updated as follows:
• Clause 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery.
• Clause 4 & 5 has been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services. The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services.
• Clause 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement.
• Clause 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e. a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client.
• Clause 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.

08/09/2021Financial Resources Management08/09/2021
Establishment and Use of Electronic Banking Systems
  

The SOP for e-banking has been updated with version 3 which contains the most current processes aligning with the clustered finance functions in the GSSU.

08/09/2021Financial Resources Management08/09/2021
Business Continuity Management policy
  

The Business Continuity Management policy is now available in French. To access the document, click on the French language tab.

02/09/2021Accountability02/09/2021
Cost Recovery from Other Resources - GMS
  

Updated the links on the Related Policies section. Updated links on step 2 of the Procedures table. Added template for inter-office memorandum on step 3 of the Procedures table.


27/08/2021Financial Resources Management27/08/2021
Multiple Funding Lines for Positions
  

The Multiple Funding Lines for Positions policy has been updated with the recently published Project Costing and Planning, and Paying for Delivery Enabling Services policies.

26/08/2021Financial Resources Management26/08/2021
Inventory Management
  

​The Inventory Management policy is now available in French. To access the document, click on the French language tab.

23/08/2021Financial Resources Management23/08/2021
Planning and Paying for Delivery Enabling Services to Projects
  

​The procedure tables (step 1) on the page have been modified to align with Prepare Fully Costed Budgets for Projects and Planning and Paying for Delivery Enabling Services content. A link to Stand-Alone DPC project is removed as it is now regulated as Annex 1 of "Planning and Paying for Delivery Enabling Services .

23/08/2021Financial Resources Management23/08/2021
Non-Core Contributions
  

The Non-Core Contributions policy is now available in French. To access the document, click on the French language tab.

03/08/2021Financial Resources Management03/08/2021
Evaluation of Offers
  

The Preliminary Examination Template – for RFPs and ITBs is now available in French (POPP-11-3584).

27/07/2021Procurement27/07/2021
Bring Your Own Device and Acceptable Usage of ICT Resources
  

​The main Bring Your own Devices and Acceptable Usage of ICT Resources policy changes are as follows:

These changes will also close a 2020 UNBOA recommendation.

01/07/2021Information and Communications Technology01/07/2021
Security
  

​The revised UNDP Security Policy and procedures outline UNDP’s Security Framework within the United Nations Security Management System (UNSMS) and provides UNDP managers and personnel with guidance and tools to manage day to day security related matters. The policy aligns with recent UNSMS policy updates and enables UNDP to achieve its goals as established in the UNDP Strategic Plan and is in line with the UNSMS mission statement of ensuring the security of UNDP, UNV and UNCDF personnel, premises, assets and operations.

30/06/2021Security30/06/2021
Programme and Project Management
  

​The following PPM chapters have been updated to align with the January 01, 2021 HACT changes:

  1. Select Implementing Partners (policy clause 7 and procedure step 2.0)
  2. Select Responsible Parties and Grantees (policy clauses 6 and 17; procedure table 1, step 3.0)
  3. Deliver Results (procedure step 3.0)
Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects. 

29/06/2021Programme and Project Management29/06/2021
Procurement Methods
  

Direct Contracting provision 73.vi. of the Procurement Methods policy was added to align with UNDP's Financial Rules and Regulations.

23/06/2021Procurement23/06/2021
Programme and Project Management
  

In order to assist offices in their costing and budgeting of project activities, PPM procedures "Prepare Fully Costed Budgets for Projects" have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following PPM chapters:  

  1. Formulate Programmes and Projects policy (clauses 41-42, 47 and 49)
  2. Formulate Development Projects procedures (Step 3.2) 
  3. Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1) 
  4. Engagement Facility procedures  (Step 3.1) 
  5. Multi-Country and South-South Projects procedures (Step 3.1) 


17/06/2021Programme and Project Management17/06/2021
Appraise and Approve
  

Effective April 30, 2021, updated Delegation of Authority letter templates for GEF and GCF programming have been uploaded to POPP and linked in step 2.1 VERT of the Appraise and Approve Development Project procedures. These include: 


1. UNDP-GEF DOA master template for GEF PPG 

2. UNDP-GEF DOA master template for GEF Trust Fund LDCF SCCF NPIF

3. UNDP-NCE DOA master template for GCF full funding proposal

4. UNDP-NCE DOA master template for GCF NAP-Readiness 


15/06/2021Programme and Project Management15/06/2021
Formulate Programmes and Projects
  

Effective January 10, 2019, an updated template for the UNDP GEF Initiation Plan to programme the PPG received from the GEF has been uploaded and linked in step 2.2 OPT of the Formulate Development Projects procedures. This is effective for all PIFs approved as of GEF June work programme 2019.

15/06/2021Programme and Project Management15/06/2021
Formulate Programmes and Projects
  

Effective April 30, 2021, a new time tracking system has been developed to be applied by UNDP personnel designated to provide oversight services on the Vertical Fund (GEF Family of Funds, GCF, and AF) financed projects. The system is designed to track time spent on providing vertical fund-specific Project Cycle Management Services (PCMS) and vertical fund related Corporate Activities. These services are defined by the Council and Board of the GEF, GCF and AF, respectively and include oversight services to ensure that project execution (by the Implementing Partner) meets the standards and requirements of the respective vertical funds and UNDP Policies and Procedures. Details are further outlined in the Guidance Note, which is linked in step 1.1 ALT of the Formulate Development Projects procedures. 

15/06/2021Programme and Project Management15/06/2021
Internal Control Framework
  

​The purpose of the Internal Control Framework (ICF) policy is to help UNDP achieve its goals and to provide accountability for its activities. An effective internal control system provides reasonable assurance to UNDP regarding the achievement of its objectives in the following categories:

  • Promotion of orderly, ethical, economical, efficient and effective operations;
  • Meeting accountability obligations by making available reliable and relevant internal and external financial and non-financial information, through the maintenance of proper records and information flows;
  • Safeguarding resources from inappropriate use, loss, or damage due to waste, abuse, mismanagement, errors, fraud and irregularities;
  • Compliance with applicable regulations, rules and internal policies.
The Operational Guide to the Internal Control Framework supplements the Internal Control Framework (ICF) policy to bring together the main existing prescriptive content within the Programme and Operations Policies and Procedures (POPP) with respect to internal controls, and help UNDP offices implement effective internal controls. It draws upon acknowledged international best practices, while taking into account the characteristics of UNDP.


11/06/2021Accountability11/06/2021
National Personnel Services Agreement
  

​The National Personnel Services Agreement (NPSA) is a new policy intended to improve and align the conditions of national personnel globally. It provides for inclusion of NPSA holders through access to training, learning and career opportunities, and provides for a fair and consistent set of benefits equal to all NPSA holders globally in terms of annual leave, sick leave, lump sum towards pension schemes of choice, possibility for commutation of annual leave to cash, to mention a few. It also provides for a lighter administration of contracts, for example, by using existing salary-setting methodologies to minimize administration, but also to ensure consistent levels of classification across all modalities.

01/06/2021Human Resources Management01/06/2021
Planning and Paying for Delivery Enabling Services to Projects
  

“Planning and Paying for Delivery Enabling Services to Projects” replaces the previously issued POPP Direct Project Costing (DPC) and Attribution of DPC Through a Stand-Alone Project to provide clear and concise guidance on how to plan and pay for UNDP services to its projects.

01/06/2021Financial Resources Management01/06/2021
Project Petty Cash Fund (PPCF)
  

​An explanatory note was added to clause 1 of the Project Petty Cash Fund (PPCF) policy for the “Support to NIM” implementation.

30/04/2021Financial Resources Management30/04/2021
Project Cash on Hand for DIM Projects (PCH)
  

​An explanatory note was added to clause 1 of the Project Cash on Hand for DIM Projects (PCH) policy for the “Support to NIM” implementation.

30/04/2021Financial Resources Management30/04/2021
Formulate Programmes and Projects
  

The Vertical Funds Needs Assessment Tool (VF-NAT), as well as a VF NAT user guide and an FAQ file have been added under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The VF-NAT has been developed as a part of the OAI GEF audit management actions. The VF-NAT will be piloted between May-Dec 2021 when new VF programming requests are received. After the pilot phase, following a review and refinement, the tool will be rolled out in support of VF programming, in conjunction with the IWP process for 2022.

30/04/2021Programme and Project Management30/04/2021
Individual Contract
  

​The Statement of Health template (for Individual Contract) is now available in the POPP templates library.

30/04/2021Procurement30/04/2021
Visas at Headquarters (New York)
  

The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.

28/04/2021Administrative Services28/04/2021
Quality Standards for Programming
  

The paragraph on programming principles has been updated to reflect UNDP’s five programming principles: Leave No One Behind, Human Rights, Gender Equality and Women’s Empowerment, Sustainability and Resilience and Accountability.

19/04/2021Programme and Project Management19/04/2021
Formulate Programmes and Projects
  

The policy has been updated to include a clause for projects where UNDP plans to engage with the non-UN security sector that the UN's Human Rights Due Diligence Policy (HRDDP) applies which aims to ensure UNDP does not provide support to entities committing grave violations of international humanitarian, human rights and refugee law. The Formulate Development Projects procedures have been updated to include the UNDP HRDDP Implementation Framework Tool as a risk assessment tool if UNDP plans to engage with the non-UN security sector.

15/04/2021Programme and Project Management15/04/2021
UN Travel Documents and National Passport
  

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued a "Standard Operating Procedure for the Issuance of United Nations Travel Documents" (SOP).  This SOP supersedes the 2012 edition of "The Guide to the Issuance of United Nations Travel Documents" (the Guide) as of 1 April 2021.  

Due to constantly evolving security situations, the list of common criteria for exceptions that were previously applied (Section D, paragraph 10 of the Guide) no longer apply.  

Under the revised procedures RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

The form to request the cancelation of a UNLP (TTS.7) has been updated by TTS.

09/04/2021Administrative Services09/04/2021
Individual Contract
  

​​The Statement of Health template in Spanish (for Individual Contract) is now available in the POPP templates library.

05/04/2021Procurement05/04/2021
ICT Standards Policy
  
The ICT Standards policy, formerly known as Minimum Standards for ICT Infrastructure and Telecommunications, has been updated to include the following:
  • Overall review and update of the policy
  • User equipment standards update
  • Standard software section update
  • Electronic signature section added
22/03/2021Information and Communications Technology22/03/2021
Partnerships
  

The following partnerships documents are now available in the POPP templates library:

  1. MOU with Government
  2. MOU with UN Entities and International Organization
12/03/2021Partnerships12/03/2021
Procurement
  
11/03/2021Procurement11/03/2021
Fellowship
  

The following templates are now available in the POPP library and linked in the Fellowship policy and procedures:  

04/03/2021Human Resources Management04/03/2021
Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in French. To access the document, click on the French language tab.



03/03/2021Financial Resources Management03/03/2021
Probation upon Appointment
  

​Following the approval by the Administrator of the decision to implement two-year renewal cycles for Fixed-Term Appointments, BMS/OHR is introducing a supporting measure to ensure that all new staff on initial fixed term appointments of more than one year are subject to a probation period prior to being confirmed in their positions.

The probationary period will allow UNDP to manage the relationship more flexibly, so that managers can address problems, if any, before confirming a new staff member into a two-year appointment. Furthermore, it focuses managers’ attention on the first year of employment of a new staff member so that they provide the clear guidance which underpins a successful start in a new position in UNDP.

Under the proposed policy, the probation period will give managers the opportunity to assess new staff members on the job, over a period of 10 months before deciding to either confirm or terminate the appointment. In certain circumstances, the probationary period can also be extended for up to 6 months. The policy will take effect on 1 March 2021.

01/03/2021Human Resources Management01/03/2021
Performance Management and Development
  

​The Performance Management and Development policy was amended to include reference to the Probation upon Appointment policy, which will apply to initial appointments of more than one year.

01/03/2021Human Resources Management01/03/2021
UN Agency Services
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN BillThe previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
Service Clearance Account (SCA), Charging, Billing and Fee Collection
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
Acquisition and Maintenance (Furniture and Equipment)
  

​A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.

25/02/2021Administrative Services25/02/2021
Financial Closure of Development Projects
  

The Operational Guidelines for the Financial Closure of Development Projects has been updated to include the special measures on GFATM closure guidelines. The Guidelines are linked in clause 1 of the Financial Closure of Development Projects policy.

23/02/2021Financial Resources Management23/02/2021
Procurement Oversight and Procurement Review Committees
  

​The Procurement Oversight and Procurement Review Committees policy was updated to reflect the streamlining of direct review for ACP/RACP Chairs that was approved in 2018 by BMS.

23/02/2021Procurement23/02/2021
Individual Contract
  

​Changes made to the Individual Contract policy are in alignment with similar changes in United Nations Security Management System (UNSMS) policies. With the abolishment of the Security Level System and replacement with the Security Risk Management (SRM) methodology, relevant security related insertions in the policy have been modified. These insertions include replacing terminologies on “Security Levels” with “Security Risks”, including ICs within the security warden system as per UNSMS applicability policy, and local UNSMS arrangements, including “evacuation procedures” as a “risk avoidance” measure, and including IC’s personal responsibility to submit Security Clearance requests via the TRIP platform prior to travel.

16/02/2021Procurement16/02/2021
International Personnel Services Agreement
  

​The International Personnel Services Agreement (IPSA) is a new policy which fills a gap in existing contractual modalities related to project-based international personnel.

15/02/2021Human Resources Management15/02/2021
Partner Personnel Services Agreement
  

The Partner Personnel Services Agreement (PPSA) is a new policy to standardize HR services to partners and expand UNDP’s service catalogue.

15/02/2021Human Resources Management15/02/2021
Vehicle Management
  

​The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.

  1. Memorandum of Acceptance of Temporary Custody of UNDP Property
  2. Waiver of Liability for UNDP Vehicles
15/02/2021Administrative Services15/02/2021
Administrative Services
  
11/02/2021Administrative Services11/02/2021
Formulate Programmes and Projects
  

A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP (POPP-11-3484) has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.

11/02/2021Programme and Project Management11/02/2021
Special Conditions for Cloud Computing
  

The new Special Conditions for Cloud Computing (POPP-11-3476) has been uploaded to the POPP templates library. When procuring Software as a Service (SaaS), the procurement is exclusively for the right to access the services. In this context Business Units shall use the Face Sheet for Goods and Services (POPP-11-2483) AND the Special Conditions for Cloud Computing (POPP-11-3476) shall apply to the contract in addition to the General Terms and Conditions for Contracts (the “General Conditions”) (POPP-11-2493). In case of conflict between the General Conditions and the Special Conditions, the Special Conditions shall take precedence.

10/02/2021Procurement10/02/2021
Purchase Orders (Commitments, Maintenance and Closure)
  

​Minor updates were made to the Purchase Orders (Commitments, Maintenance and Closure) policy to specify that duty travel expenses are not committed via PO.

08/02/2021Financial Resources Management08/02/2021
Administrative Services
  
05/02/2021Administrative Services05/02/2021
Creating and Approving Vendors
  

The Vendor Management SOP for clustered COs has been thoroughly reviewed and revised in conjunction with the new SOP for Vendor Management - Non-Clustered Country Office announced by the BMS director on 18 July 2020. The SOP incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists in detail, and quarterly maintenance of vendor records. The SOP is effective as of 1 February 2021.

01/02/2021Financial Resources Management01/02/2021
Programme and Project Management
  
The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions. The changes can be found on the following PPM pages:
01/02/2021Programme and Project Management01/02/2021
0
Commercial Air Travel Safety Guidelines
  

​In line with the UNSMS Commercial Air Travel Safety Policy requiring that each UNSMS entity establishes an internal mechanism in its decision-making process to determine whether an air operator should be used for the official travel of their personnel, the UNDP Commercial Air Travel Safety Guidelines have been revised in alignment to the revision of the UNSMS policy. The guidelines further define the role of UNDP Managers approving air travel of UNDP personnel, clarifies responsibilities, and introduces the ad-hoc approval process for the use of commercial air operators, in addition to time-limited blanket authorization approval process of a commercial air operator, not included in the UNDP global booking list.

31/01/2021Security31/01/2021
Direct Payments
  

​The updated Direct Payments policy is now available. The summary of the major changes and their implication on UNDP Offices are as follows:

  • Clarification has been made in para 2 that direct payments must be performed through an approved FACE form, requesting UNDP to make payment directly to the vendor on behalf of the Partner, and the Implementing Agent code must be the Partner’s code;
  • Clarity has been added for non-local currency denominated payments to national implementation projects in para 8 which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06;
  • Clarification has been added on reviews of FACE form, including the list of red flags in para 12 and 13 that potential signs of fraud or misuse of funds shall be observed, reviewed, investigated and documented. Direct payment should not be processed until the potential red flags are fully investigated and confirmed to be valid;
  • Procedures offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, has been added in para 14.
29/01/2021Financial Resources Management29/01/2021
Direct Payments
  

​The Direct Payments policy and procedures have been further updated as follows: Guidance has been added to Para 2 on the ICE template. ICE template guidance has been added to procedure step 1. Fraud red-flags guidance have been added to procedure step 9.

29/01/2021Financial Resources Management29/01/2021
Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions
  

​​Publishing errors in the policy have been corrected.

27/01/2021Administrative Services27/01/2021
Software License and Services Agreement
  

​The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).

19/01/2021Procurement19/01/2021
US Letter of Credit (LOC) Agreements
  

The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:

    1. For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.
    2. The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for a USAID Grant. 


19/01/2021Financial Resources Management19/01/2021
Safe Management
  

​Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.

18/01/2021Financial Resources Management18/01/2021
Programme and Project Management
  

The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in the relevant procedure steps of the following PPM chapters:
 
1) Formulate Programmes and Projects (Development Projects, Step  1.1 ALT)
2) Appraise and Approve (Development Project, 2.1 VERT)
3) Deliver Results (Step 3.0)
4) Provide Oversight (Step 1.0)
5) Close and Transition (Projects, Step 2.0)

15/01/2021Programme and Project Management15/01/2021
Internal Control Framework
  

​Updates to the ICF Operational Guide provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.

15/01/2021Accountability15/01/2021
Private Sector Partnerships
  

​The 2020 MoU templates are now available in English, French, and Spanish. They are linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page.

13/01/2021Partnerships13/01/2021
Individual Contract
  
The Security Charges to Individual Contracts policy is now available in French. The document is linked under related policies on the Individual Contract page, section 2.0.
12/01/2021Procurement12/01/2021
General Considerations of Contracting
  
The General Considerations of Contracting policy is now available in French. To access the document, click on the French language tab.
12/01/2021Procurement12/01/2021
Engaging CSO/NGO as a Responsible Party
  
The Engaging CSO/NGO as a Responsible Party policy is now available in French. To access the document, click on the French language tab.

12/01/2021Procurement12/01/2021
Non-Core Contributions
  

​​The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.

11/01/2021Financial Resources Management11/01/2021
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.

08/01/2021Financial Resources Management08/01/2021
Procurement
  

The following policies are available in French. To access the content, click on the French language tab of the respective policy page:

08/01/2021Procurement08/01/2021
Handling of Cash and Receipts Treasury
  

​Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.

07/01/2021Financial Resources Management07/01/2021
Internship
  

The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0. 

05/01/2021Human Resources Management05/01/2021
Mobility
  

As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to:

  • Enable more effective and efficient staff mobility within UNDP;
  • Ensure that staff moves are managed strategically and that each established position is continuously filled;
  • Create opportunities for career development and continuous learning, as part of an integrated employee experience, through multi-directional moves driven both by business needs and staff aspirations;
  • Strengthen UNDP's ability to attract and retain a diverse and dynamic world-class global workforce that will effectively meet the Organization's current and future operational needs.

UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility.

The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational.

The policy also outlines arrangements for:

  • Moves of staff in rotational positions, which are proposed to be managed through a corporate centrally managed Annual Rotation Exercise (ARE). There will be two types of AREs – for positions sourced from the Candidate Pools and for all other rotational positions; and
  • Moves of staff in non-rotational positions, which are proposed to be managed mainly through a regular recruitment process.

The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS.

01/01/2021Human Resources Management01/01/2021
Career Transitions
  
The policy will take effect on 1 January 2021.



01/01/2021Human Resources Management01/01/2021
Social and Environmental Standards
  

The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.

01/01/2021Programme and Project Management01/01/2021
Harmonized Approach to Cash Transfers (HACT)
  

​The updated HACT POPP is now available. The summary of the major changes and their implication on UNDP Offices are: 

  • Revision of the micro assessment threshold from $300k per programme cycle to $150k per annum (for partners already engaged in 2021 where the assessment cannot be performed because implementation is already underway, offices should upload a Note to File confirming the experience so far with the partner has not highlighted any risks that warrant a change in the implementation or cash transfer modality) and follow the prescriptive guidelines for non-assessed partners;
  • The approved micro assessment and assurance activity plans (generated from the HACT SharePoint site) should be uploaded to the site semi-annually no later than end of February and end of July every year have been added in para 27 (m);
  • Written approval of the Head of Office  for cash transfers  up to $150k issued to non-assessed partners who meet the threshold; written approval of the respective bureau for cash transfers exceeding $150k to none-assessed partners who meet the threshold have been added in para 27 (e);
  • The frequency of submitting Assurance plans has been changed from annually to semi-annually, being no later than the end of February and July of every year, has been added in para 40 (a). This will ensure continuous monitoring and revision of assurance plans;
  • Regarding spot checks, offices are now required to conduct the spot checks for Partners with actual expenditures incurred and reported exceeding $50,000 per year. This is indicated in para 6 and 40;
  • Spot checks may be performed by qualified, experienced UNDP staff who are independent of the project for Partners below the micro assessment threshold ($150,000 per annum). However, the staff would need to obtain clearance in writing by their respective bureaus after confirmation of their experience, qualification and independence to the project;
  • A revision to the frequency of audits has been added in para 6 and Table 2 where Partners that are risk rated “Low” and “Medium”, an internal control audit should be conducted at least once every other year if annual expenditure exceeds $200,000 per year. For Partners that are risk rated “Significant” and Unassessed Partners, financial audits should be conducted every year when expenditures exceed $200,000 per year. For Partners that are “High” risk rated, OFM’s written clearance is required to engage and issue cash transfers to the partner; otherwise DIM audit guidelines apply if Direct Implementation or Full Country Office Support to NIM is selected.
01/01/2021Financial Resources Management01/01/2021
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Rank-in-Post
  2. Non-Reimbursable Loan Agreements
31/12/2020Human Resources Management31/12/2020
Business Continuity Management
  

​The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Accountability31/12/2020
Managing Partnerships
  

​The Managing Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Partnerships31/12/2020
Human Resources Management
  
22/12/2020Human Resources Management22/12/2020
Appraise and Approve
  

​The GEF-DOA agreement template has been uploaded to POPP and linked in procedure step 2.1 VERT for Development Projects. For GEF-funded projects, a Delegation of Authority agreement must be signed by the Resident Representative and Regional Bureau Director before the Project Document can be signed.

18/12/2020Programme and Project Management18/12/2020
Multiple Funding Lines for Positions
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

17/12/2020Financial Resources Management17/12/2020
Direct Project Costs (DPC)
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Direct Project Costs policy page. 

17/12/2020Financial Resources Management17/12/2020
Authorizing Official Business Travel
  

The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.

11/12/2020Administrative Services11/12/2020
GMS Fee Set-up and Collection
  

Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent hyperlink to the actual average GMS PowerBI report, derived from actual GL expenses posted to projects. The hyperlink appears in the Explanatory Notes column of the Step 6.

11/12/2020Financial Resources Management11/12/2020
Multiple Funding Lines for Positions
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

07/12/2020Financial Resources Management07/12/2020
Direct Project Costs (DPC)
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Direct Project Costs policy page.


07/12/2020Financial Resources Management07/12/2020
Direct Cash Transfers and Reimbursements
  

​The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are:

  • Clarification has been made that NEX Advances can only be made to Partners, and not to responsible parties in full NIM projects.
  • Clarity has been added for non-local advances to national implementation projects in paragraph 9, which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06.r.
  • Added clarification that Partners may open a separate bank account for receiving and managing UNDP advances where deemed necessary.
Procedures which offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, have been added.


01/12/2020Financial Resources Management01/12/2020
Direct Cash Transfers and Reimbursements
  

​The Direct Cash Transfers and Reimbursements policy and procedures have been further updated as follows: Guidance has been added to Para 4 on the ICE template. Guidance has been added to Paras 22 and 23 on fraud red-flags. ICE template guidance has been added to procedure step 5.

01/12/2020Financial Resources Management01/12/2020
Pipeline and Revenue Management
  

The following policies and relevant procedures and guidance notes were updated based on the previously announced accounting policy changes for contributions:

  1. Core Contributions
  2. Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  3. Non-Core Contributions
  1. Revenue Management for Joint Programming
  2. Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  3. US Letter of Credit (LOC) Agreements

The summary of the changes and their implication on UNDP Offices are: 

  • With a few exceptions, the announced accounting policy changes for contributions, require the full revenue, including for future periods, to be recorded in the year an agreement/or other binding document is signed and not upon the receipt of cash.
  • The recording of the revenue in Atlas remains with the GSSU Revenue team. UNDP Offices are required to submit the signed agreements to the GSSU within 1 week after an agreement is signed via the Service Request Portal : https://undp.custhelp.com/app/main.
  • The policy revision did not change the ability for UNDP Offices to spend or enter into commitments in Atlas which is still dependent on funds being received (except for USAID Letters of Credit where the current process of enabling the spending ability in Atlas remains unchanged). As is currently the case, UNDP Offices can only incur expenditures or enter into commitments upon receipt of funds or by following budget override procedures outlined in the UNDP's Risk Management Guidelines.
  • For UNDP Offices receiving funding from MPTF, in the past UNDP Offices have been submitting the signed disbursement notifications to GSSU but going forward, the full approved amount committed to UNDP should be provided. Therefore, UNDP Offices should provide the signed Project Document (ProDoc) and the Steering Committee minutes that reflects fully the approved amount for UNDP and not just what is being disbursed in the next tranche.
  • Country Offices are required to submit signed amendment agreements/ letters/amendments within 1 week of signing the agreements/amendment to GSSU so that the revenue can be recorded or adjusted accordingly.
  • At the end of every year, the Head of Office will be required to certify in the annual assertion that all signed agreements/amendments to agreements have been submitted to GSSU on a timely basis prior to the closure of the financial ledgers.  This will help ensure that UNDP revenue is  captured in a timely manner as any late submission of these documents poses a significant management reporting risk and audit risk as revenue will not be reported accurately in the UNDP financial statements, including quarterly financial statements.
  • For the POPP on Government Contributions to Local Office Costs (GLOC) from Low and Middle Income Countries (LIC and MIC), a new GL account (i.e. GLOC – Gov contr Locl Cost Future – 51017) was created to track cases, if and when host governments settle their cash targets in advance, especially when a multi-year target is successfully negotiated.
19/11/2020Financial Resources Management19/11/2020
Construction Works
  

​The Construction Works policy and Guidance Note (POPP-11-3373) are available in Spanish. To access the content, click on the Spanish language tab.

18/11/2020Procurement18/11/2020
Individual Contract
  

The Consultancy Duration and Daily Fee Approval Form (POPP-11-3371) is now linked to the Individual Contract policy in clauses 18, 28, and 40.

17/11/2020Procurement17/11/2020
Internal Control Framework
  
The Operational Guide to the ICF is now available in French. To access the document, click on the French language tab.
13/11/2020Accountability13/11/2020
UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
  

​The UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct is available in Spanish. To access the document, click on the Spanish language tab.

11/11/2020Human Resources Management11/11/2020
Multiple Funding Lines for Positions
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

06/11/2020Financial Resources Management06/11/2020
Direct Project Costs
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Direct Project Costs policy page.

06/11/2020Financial Resources Management06/11/2020
Construction Works
  

The Construction Works policy and accompanying Guidance Note have been updated to reflect that Resident Representatives are authorized to approve project documents with works up to the standard delegation of procurement authority. Additionally, the template, Request for Approval or Delegation for Project Document that includes Construction Works (POPP-11-3360), has been linked in clause 23 of the policy. Business Units shall utilise this template to obtain the necessary approvals for works projects.

05/11/2020Procurement05/11/2020
Construction Works
  

The French Construction Works policy and Guidance Note (POPP-11-3352) are available in French. To access the content, click on the French tab.

28/10/2020Procurement28/10/2020
Request for Quotation Template
  

The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network.

The RFQ is linked in clause 4.b. of the Solicitation policy and in clause 29 of the Procurement Methods policy.

22/10/2020Procurement22/10/2020
Project Petty Cash Fund (PPCF)
  

​The Project Petty Cash Fund (PPCF) policy has been simplified as follows:

  1. Elimination of HQ Treasury approval for multiple PPCF, as long as the total amount of all PPCFs for CO remains within the prescribed limit of $2500.

  2. Clarification on approval process on PPCF issued for UNDSS funded from the core budget and shared budget.

21/10/2020Financial Resources Management21/10/2020
Internal Control Framework
  

​The Operational Guide to the ICF is now available in Spanish. To access the document, click on the Spanish language tab.

16/10/2020Accountability16/10/2020
The Long Term Agreements (LTAs) and Cooperation with UN Entities
  

The Long Term Agreements (LTAs) and Cooperation with UN Entities policy is now available in French. To access the document, click on the French language tab.

12/10/2020Procurement12/10/2020
Financial Closure of Development Projects
  

The Financial Closure of Development Projects policy has been updated with links to the Operational Guidelines for Financial Closure of Projects; the Operating guidelines for MPTF projects; FAQ in Project Closure SharePoint, and the eChecklist in the Atlas Project Closure Workbench. These resources provide a wealth of information to guide offices in the closing of projects - an often undervalued, yet vital part of our work.

12/10/2020Financial Resources Management12/10/2020
Pass-through Fund Management: UNDP as a participating UN organization
  
The Pass-Through Fund Management when UNDP as Participating UN Organization policy is available in French. To access the document, click the French language tab.




09/10/2020Financial Resources Management09/10/2020
Fellowship
  

​The Fellowship policy establishes a framework which allows UNDP to implement its own fellowship initiatives (corporate fellowships) and partner with academic and other institutions, such as international organisations, international financial institutions, foundations, national scholarship programmes and the private sector (sponsoring entities). Furthermore, the responsibilities of both UNDP and a sponsoring entity are clarified. The policy also establishes the basic principles to be followed when UNDP decides to fund a fellowship initiative. Until further notice, all fellowships initiatives will be reviewed by TAPP/OHR prior to implementation.

01/10/2020Human Resources Management01/10/2020
Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government
  

​The Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)
  
The Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) policy is now available in Spanish. To access the document, click on the Spanish language tab.
28/09/2020Financial Resources Management28/09/2020
Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​Paragraph 16 was added to the Government Contribution to Local Office Costs (GLOC) from LIC and MIC policy. The paragraph was added to reflect decisions adopted by the Executive Board during the second regular session in 2020.  GLOC contributions are a major funding source for country offices' core institutional budgets, and their utilization is subject to UNDP Financial Regulations and Rules. The Executive Board (EB decision 2020/14) recognizes the importance of host government contributions to UNDP local offices costs, and encourages UNDP to work with the respective governments to agree, where possible, to annual and multi-year contributions.

24/09/2020Financial Resources Management24/09/2020
Long Term Agreements (LTAs) and Cooperation with UN Entities
  

​The LTAs and Cooperation with UN Entities policy has been updated to reflect the “Mutual Recognition” statement released in 2019, as agreed by the HLCM.

09/09/2020Procurement09/09/2020
Framework of Accountability for Security Policy (French)
  

The Framework of Accountability for Security policy is now available in French. To access the document, click on the French language tab.

02/09/2020Security02/09/2020
Framework of Accountability for Security Policy (Spanish)
  

The Framework of Accountability for Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

02/09/2020Security02/09/2020
Security
  

The UNMSM Operational Guidelines have been added as a related policy. The Guidelines outline budgetary, financial, and procurement procedures for the resources available centrally within UNDP to cover UN Mandated Security Measures (UNMSM). These requirements are undertaken in response to United Nations Security Management System (UNSMS) policy directives and recommendations made within the Security Risk management (SRM) process to ensure security compliance in duty stations.

18/08/2020Security18/08/2020
UN Travel Documents and National Passport
  

The UN Family Certificate Application form has been updated to follow the format of other UN TTS travel forms and is prefaced with instructions for completing the form.

Template POPP ID:

PT.39-E - Application for the UN Family Certificate (English) form (POPP-11-1268).


13/08/2020Administrative Services13/08/2020
Designation and Responsibilities of Signatories
  

The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab.

 

11/08/2020Financial Resources Management11/08/2020
Internal Control Framework
  

The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits:

1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019.

2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information.

3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000.

4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include:

a. authorising three vendor approvers for large offices with delivery above $50m per year;

b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises.

5. Consolidating the list of control functions to be performed by staff within a single section of the ICF.

6. Updates to include new business process services provided by the GSSU.

29/07/2020Accountability29/07/2020
Designation and Responsibilities of Signatories
  

​The Bank Account Signatory control has been updated in the policy and procedures to align with ICF.

29/07/2020Financial Resources Management29/07/2020
Select Responsible Parties and Grantees
  

The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected.

22/07/2020Programme and Project Management22/07/2020
UN Travel Documents and National Passport
  

Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E. 

Template POPP IDs:

1)Template for Application for UN Certificate (POPP-11-1272)
2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (POPP-11-1256)
3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279

21/07/2020Administrative Services21/07/2020
Internship
  

In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.

17/07/2020Human Resources Management17/07/2020
Framework of Accountability for Security
  

​The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.

15/07/2020Security15/07/2020
SOP for Vendor Management - Non-Clustered Country Offices
  

The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).

10/07/2020Financial Resources Management10/07/2020
Enterprise Risk Management
  

Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence.

08/07/2020Accountability08/07/2020
Micro-Purchase Canvass Form
  

The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes.

08/07/2020Procurement08/07/2020
Innovation Challenges Agreement Template (Company)
  

The Innovation Challenges Agreement Template (Company) is now available in Spanish in the template library (POPP-11-3271). It is also linked in step 9 of the Innovation Challenges procedure table, section 3.0.

07/07/2020Procurement07/07/2020
Innovation Challenges
  

The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab.

07/07/2020Procurement07/07/2020
Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. General Considerations of Contracting
  2. Security Charges to Individual Contracts (located under "Related Policies" on the Individual Contract policy page, section 2.0)
23/06/2020Procurement23/06/2020
Visas at Headquarters (New York)
  

The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).


15/06/2020Administrative Services15/06/2020
Cost Recovery from Other Sources - GMS
  

On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.

A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).

11/06/2020Financial Resources Management11/06/2020
Construction Works
  

The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries.

The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy.

04/06/2020Procurement04/06/2020
Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

03/06/2020Procurement03/06/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab.

03/06/2020Financial Resources Management03/06/2020
Select Responsible Parties and Grantees
  

Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)

03/06/2020Programme and Project Management03/06/2020
Development Services
  

Embedded template for Development Services agreement. (POPP-11-3241).

02/06/2020Programme and Project Management02/06/2020
Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  

​The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish).

01/06/2020Financial Resources Management01/06/2020
Supplier Performance Evaluation Form (Spanish)
  

The Supplier Performance Evaluation Form is now available in Spanish in the POPP templates library (document ID POPP-11-3235). It is also linked in clause 17.d.i. of the Contract Management policy.

18/05/2020Procurement18/05/2020
CDR Bridge Navigation Guide
  

The CDR Bridge Navigation Guide has been linked in clause 4 of the Combined Delivery Report (CDR) policy, and in step 1 of the CDR procedure table. It is also linked in clause 17 of the Direct Implementation (DIM) Modality policy. The document offers guidance on how to use the CDR Bridge platform, including how to register implementing partners. The guide is also available in the POPP templates library (POPP-11-3234).

11/05/2020Financial Resources Management11/05/2020
Combined Delivery Report (CDR)
  

The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
Direct Implementation (DIM) Modality
  

Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
Information Security Policy
  

The Electronic Signatures policy has been linked under the 2.0 Related Policies section.

05/05/2020Information and Communications Technology05/05/2020
Electronic Signatures Policy
  

​The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties.

05/05/2020Information and Communications Technology05/05/2020
Sustainable Procurement
  
Clause 2 of the policy has been updated to include provisions for human rights, disability inclusiveness and gender in alignment with the United Nations Disability Inclusion Strategy (UNDIS)


04/05/2020Procurement04/05/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes.

01/05/2020Financial Resources Management01/05/2020
Contract Management
  

The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab.

27/04/2020Procurement27/04/2020
UNDP Guidelines on the use of P-6 and P-7 level positions
  

OHR has published guidelines on the use of P-6 and P-7 level positions. The purpose of these guidelines is to detail the characteristics of P6 and P7 positions to guide the classification exercise. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0. 

24/04/2020Human Resources Management24/04/2020
UNDP Guidelines on Strategic Placements
  

OHR has published guidelines on Strategic Placements. The purpose of these guidelines is to instruct hiring units on how to document strategic placements. The new guidelines are linked under the main Recruitment and Selection Framework policy, section 2.0.

24/04/2020Human Resources Management24/04/2020
Gifts Policy
  

The Gifts Policy assists UNDP personnel in regulating their conduct when offered gifts or other items, irrespective of value and source in the course of their functions. The policy delineates and formalizes personnel reporting obligations, and distinguishes between obligations related to the receipt of gifts from governmental and non-governmental entities, including whether the gifts are valued below or above USD 30. The policy also provides the Organization with procedures to follow with regards to the recording and disposition of gifts.

23/04/2020Ethics23/04/2020
Recruitment and Selection
  

Paragraph 28 has been updated to clarify the conditions under which a staff member which is seconded to UNDP from his or her government can be renewed. The Policy has also been edited to remove references to the recruitment and selection of Resident Coordinators.

23/04/2020Human Resources Management23/04/2020
Special Leave
  

Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months.

23/04/2020Human Resources Management23/04/2020
Contract Management
  
The Amendment Letter template in clause 17 (e) of the Contract Management policy will be used for all amendments for the procurement of goods and services (POPP-11-2475).
22/04/2020Procurement22/04/2020
Direct Project Costs (DPC)
  

​ The Direct Project Costs policy is available in French. To access the document, click the French language tab.

20/04/2020Financial Resources Management20/04/2020
Electronic Funds Transfer Standards
  

​The Electronic Funds Transfer Standards policy was updated throughout to capture the FGT method of electronic payment and align with current Treasury policies. Outdated content was removed.

16/04/2020Information and Communications Technology16/04/2020
Cost Recovery from Other Resources - GMS
  

​A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities.

15/04/2020Financial Resources Management15/04/2020
Establishment and Use of Electronic Banking Systems
  

The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template.

13/04/2020Financial Resources Management13/04/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Transition Pool
  2. Family Relationships
  3. Salary Advance
  4. Overtime Compensation

09/04/2020Human Resources Management09/04/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Home Leave
  2. Settling-In Grant
  3. Danger Pay
  4. Dependency Status and Allowances

08/04/2020Human Resources Management08/04/2020
Procurement
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 3 of the Shipping and Insurance policy and in the following templates:

  1. Long Term Agreement (Clauses 4 and 5) (Also available in Spanish); This template is in the POPP templates library (POPP-11-3138)
  2. GTCs for Contracts (Goods and-or Services) (Clauses 11.1 and 11.4) (Also available in French and Spanish). This template is linked in the General Considerations of Contracting Policy (Clause 27).
  3. Invitation To Bid (clause 5 and Form F) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 44).
  4. Request for Quotation (pp 4 and 10) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 29).

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
27/03/2020Procurement27/03/2020
Performance Management and Development
  

The Performance Management and Development policy and procedures have been updated with a view to:

  • Further strengthening accountability for performance and performance management;
  • Enhancing linkages between performance and other human resources management decisions; and
  • Further streamlining performance management processes and procedures.

The revision of the policy on PMD is part of a more comprehensive effort to improve the quality of talent management in UNDP and, as such, is closely linked to a series of other initiatives related to performance management (e.g. a new programme on reward and recognition), career management (e.g. talent interviews), succession (e.g. staff selection for key roles) and learning and development.

27/03/2020Human Resources Management27/03/2020
Financial Resources Management
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures:

1. Inventory Management policy (Clause 10 and 11).

2. Receipt of Services procedure table (Step one).

3. Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 

4. Combined Delivery Report procedure table [Step one].

5. Receipt of Goods and Application of Incoterms policy (Clause three). 

6. Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 

7. Receipt of Goods FOB and Application of Incoterms policy and procedure table (Clause one and step seven). 

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.


27/03/2020Financial Resources Management27/03/2020
UNFCU Share Account Management
  

​The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU.

19/03/2020Financial Resources Management19/03/2020
Handling of Cash and Receipts Treasury
  

​Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies.

19/03/2020Financial Resources Management19/03/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Certificate of Service
  2. Commutation of Annual Leave
  3. Death Benefit
  4. Last Day for Pay Purposes

  5. Termination Indemnity 

17/03/2020Human Resources Management17/03/2020
Furniture and Equipment: Acquisition and Maintenance
  

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13/03/2020Administrative Services13/03/2020
Financial Resources Management
  
13/03/2020Financial Resources Management13/03/2020
Financial Resources Management
  
05/03/2020Financial Resources Management05/03/2020
Vehicle Management
  

To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated.  Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.

04/03/2020Administrative Services04/03/2020
Financial Resources Management
  
20/02/2020Financial Resources Management20/02/2020
Multiple Funding Lines for Positions
  

The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Multiple Funding Lines for Positions policy page, step two. It is available as a hyperlink in all language versions.​


20/02/2020Financial Resources Management20/02/2020
Direct Project Costs
  

​The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Direct Project Costs policy page, step two. It is available as a hyperlink in all language versions.​

20/02/2020Financial Resources Management20/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  
14/02/2020Administrative Services14/02/2020
Intangible Assets: Acquisition, Development and Maintenance
  

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 19 of the policy.

14/02/2020Administrative Services14/02/2020
Acquistion, Renewal and Termination of Premise Leases
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 5 of the policy.

14/02/2020Administrative Services14/02/2020
Type of Leases and Treatment in UNDP Books
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.

14/02/2020Administrative Services14/02/2020
Recruitment and Selection
  

​OHR has published guidelines on the use of detail assignments for UNDP staff members. The purpose of these guidelines is to set out the conditions and procedures for detail assignments and to outline the roles and responsibilities concerning their administration, including selection and funding. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0.

12/02/2020Human Resources Management12/02/2020
Procurement Oversight and Procurement Review Committees
  

​​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register, thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 53 of the Procurement Oversight and Procurement Review Committees policy has been updated accordingly.

11/02/2020Procurement11/02/2020
Harmonized Approach to Cash Transfers (HACT)
  

​The HACT policy has been updated to reflect the following:

  1. The Micro Assessment Plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded on the HACT platform. The plan should be used to schedule and track the completion of micro assessments.
  2. The Assurance plan should be generated from the HACT monitoring platform and it should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded onto the HACT platform. The plan should be used for planning and tracking the completion of assurance activities.
     
11/02/2020Financial Resources Management11/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
 
UNDP has updated the following policies to reflect the changed asset capitalization threshold:

1. Furniture and Equipment: Disposal and Write-Off

The following clause has been amended accordingly:

40

Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly.

2. Furniture and Equipment: Acquisition and Maintenance

The following clauses have been amended accordingly:

3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83.

3. Plant and Property: Acquisition and Maintenance

The following clauses have been amended accordingly:

1, 3, 5 and 21

5. Furniture and Equipment: Property, Plant and Equipment (PPandE) 

The following clauses have been amended accordingly:

1, 4, and 5

07/02/2020Administrative Services07/02/2020
Administrative Services - Asset Management (Intangible Assets)
  

​Two terms changed throughout the policies below: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

1. Intangible Assets: Acquisition, Development and Maintenance

2. Intangible Assets: Amortizations, Reconciliations, Reports and Centralized Functions

07/02/2020Administrative Services07/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  
07/02/2020Administrative Services07/02/2020
Corporate Purchasing Card
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clauses 4 and 16 of the policy have been updated accordingly.

07/02/2020Administrative Services07/02/2020
Procurement Methods
  

The table in clause 20 of the Procurement Methods policy was updated to reflect that UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

07/02/2020Procurement07/02/2020
Acquisition, Renewal and Termination of Premise Leases
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
Type of Leases and Treatment in UNDP Books
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
Purchase Orders (Commitments, Maintenance and Closure)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clause 17 of the policy has been updated accordingly.

05/02/2020Financial Resources Management05/02/2020
Vehicle Management
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more.

05/02/2020Administrative Services05/02/2020
Country Programme Document Template
  

The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].

04/02/2020Programme and Project Management04/02/2020
Internship
  

Internship stipend rates, forms and FAQs are available here.

28/01/2020Human Resources Management28/01/2020
Atlas User Access Standards
  

Para.13 'Business Units' is deleted, as access to Atlas of UNDP staff and designated SC holders is subject to the scope of their job duties as referenced in para.2 of the policy. All paragraphs following para.13 have been renumbered accordingly.

20/01/2020Information and Communications Technology20/01/2020
Atlas User Access Standards
  

The Atlas User Access Standards policy is available in French. To access the content, click the French tab.

20/01/2020Information and Communications Technology20/01/2020
Information Security Policy
  

The Information Security Policy is now available in French. To access the document, click the French tab.

15/01/2020Information and Communications Technology15/01/2020
ICT Disaster Recovery Standards for UNDP Offices
  

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in French. To access the document, click on the French language tab.

15/01/2020Information and Communications Technology15/01/2020
Innovation Challenge Agreement Template (Individual)
  

​The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library.

14/01/2020Procurement14/01/2020
Rank-In-Post
  

The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

13/01/2020Human Resources Management13/01/2020
Internship
  
 Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
- Introduce payment of a stipend;
- Expand eligibility to persons completing national service obligations;
- Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
- Introduce accrual of leave at a rate of 1.5 days per month;
- Clarify the obligations of the intern as well as UNDP’s;
- Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
- Clarify areas of compliance with Sexual Harassment and SEA policies.
01/01/2020Human Resources Management01/01/2020
Home Leave
  

Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.

09/12/2019Human Resources Management09/12/2019
Internship
  

Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

09/12/2019Human Resources Management09/12/2019
Crisis Assessment and Coordination Resources
  

​The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

04/12/2019Crisis Response04/12/2019
PPM chapter
  

The PPM chapter is now available in French. 

04/12/2019Programme and Project Management04/12/2019
Atlas User Access Standards
  
The Atlas User Access Standards policy is available in Spanish. To access the content, click the Spanish tab.

04/12/2019Information and Communications Technology04/12/2019
ICT Security
  
The Information Security Policy is now available in Spanish. To access the document, click the Spanish tab

04/12/2019Information and Communications Technology04/12/2019
ICT Disaster Recovery Standards for UNDP Offices
  

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in Spanish. To access the document, click on the Spanish language tab.

04/12/2019Information and Communications Technology04/12/2019
Electronic Funds Transfer Standards
  
The Electronic Funds Transfer Standards policy is available in Spanish. To access the document, click the Spanish language tab.


04/12/2019Information and Communications Technology04/12/2019
PPM
  
Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function.
03/12/2019Programme and Project Management03/12/2019
Crisis Assessment and Coordination Resources
  
The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.
02/12/2019Crisis Response02/12/2019
Electronic Funds Transfer Standards
  

The Electronic Funds Transfer Standards policy is available in French. To access the document, click the French language tab.

13/11/2019Information and Communications Technology13/11/2019
Information Disclosure Policy (IDP)
  

UNDP updated the Information Disclosure Policy (IDP) in July 2019. Key proposed changes include the following; Amendment to the number of the Information Disclosure Oversight Panel from five to three, as well as its composition to ensure that a majority of the members are external to UN. The new composition would be two representatives from non-governmental organizations and/or foundations and one from the UN or UN agency. A competitive selection process to appoint panel members.

06/11/2019Accountability06/11/2019
Acquisition, Renewal and Termination of Premise Leases
  

The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.

05/11/2019Administrative Services05/11/2019
Innovation Challenge Agreement Template (Individual)
  

The Innovation Challenge Agreement Template (Individual) is now available in French in the POPP library.

29/10/2019Procurement29/10/2019
UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct
  

The UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct is available in French. To access the document, click on the French language tab.

24/10/2019Human Resources Management24/10/2019
Select Responsible Parties and Grantees
  

The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four). 

23/10/2019Programme and Project Management23/10/2019
Internal Control Framework
  

The ICF Operational Guide has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services:

  1. bank-to-book (B2B) reconciliation;
  2. cash management;
  3. assets management;
  4. inventory management;
  5. vendor management;
  6. accounts payment processing;
  7. pay cycle;
  8. general accounting;
  9. travel processing;
  10. project financial closure and donor financial reporting;
  11. VAT processing;
  12. procurement: LTA Goods, Services and Works;
  13. procurement: purchases over US$ 150,000 except IC;
  14. human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.

22/10/2019Accountability22/10/2019
Memorandum for Provision of Services (formerly Management Service Agreements)
  

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).

18/10/2019Financial Resources Management18/10/2019
Engaging CSO/NGO as a Responsible Party
  

The Request For Information template is available in French in the template library (POPP-11-3092).

15/10/2019Procurement15/10/2019
Protection Against Retaliation
  

The Protection Against Retaliation policy is now available in Portuguese and Arabic.

14/10/2019Ethics14/10/2019
Visas at Headquarters (New York)
  
TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication.
1. TTS.1 form to include interns as an option of person type at the top of the application.
2. The visa application for dependents other than spouses / children (P.209) has both been updated.
3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)

24/09/2019Administrative Services24/09/2019
Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
  

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

23/09/2019Human Resources Management23/09/2019
Authorizing Official Business Travel
  

The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:
- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500
- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available
- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.

20/09/2019Administrative Services20/09/2019
Engaging CSO NGO as a Responsible Party
  

The Responsible Party Agreement template is available in French in step 15 of the procedure table. 

09/09/2019Procurement09/09/2019
eTendering
  

The eTendering system is mandatory from 01 September 2019

01/09/2019Procurement01/09/2019
Procurement Oversight and Procurement Review Committees
  

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement30/08/2019
Procurement Authority and Increased Delegated Procurement Authority
  

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement30/08/2019
Plant and Property: Acquisition and Maintenance
  
The Plant and Property: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services23/08/2019
Leasehold Improvements: Disoposal and Write Off
  
The Disposal and Write-Off (Leasehold Improvements) policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services23/08/2019
Amortizations, Reconciliations, Reports and Centralized Functions
  

The Amortizations, Reconciliations, Reports and Centralized Functions policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
Leasehold Improvements: Acquisition and Maintenance
  
The Leasehold Improvements: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
Direct Project Costs (DPC)
  
The Direct Project Costs policy is available in Spanish. To access the document, click on the Spanish language tab
23/08/2019Financial Resources Management23/08/2019
Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment),
  

​The Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment) main policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
National Implementation
  

The National Implementation policy is available in French. To access the document, click the French language tab.

22/08/2019Financial Resources Management22/08/2019
UN Agency Services
  

The UN Agency Services main policy is available in French. To access the document, click on the French language tab.

22/08/2019Financial Resources Management22/08/2019
Pass-through Management: UNDP as Administrative Agent (AA)
  

The Pass-through Management UNDP as Administrative Agent (AA) policy is available in French. To access the document, click the French language tab.

20/08/2019Financial Resources Management20/08/2019
Expenditure of Income Accrued from Cost Recovery
  

The Expenditure of Income Accrued from Cost Recovery main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Direct Cash Transfers and Reimbursements
  
The Direct Cash Transfers and Reimbursements policy is available in French. To access the document, click on the French language tab.


20/08/2019Financial Resources Management20/08/2019
Guidelines for Using the Results of the Workload Survey for the Implementation of DPC
  

The Guidelines for Using the Results of the Workload Survey for Implementation of DPC main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Multiple Funding Lines for Positions
  
The Multiple Funding Lines for Positions main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Pooled Fund Management
  
The Pooled Fund Management policy is now available in French. To access the document, click the French language tab. 


16/08/2019Financial Resources Management16/08/2019
UNDP Standard Lease Agreement Form
  

​The UNDP Standard Lease Agreement Form is now available in French (document ID POPP-11-3045) in the templates library.

09/08/2019Administrative Services09/08/2019
MOA of Temporary Custody of UNDP Property
  

​The MOA of Temporary Custody of UNDP Property is now available in French (document ID POPP-11-3046) in the templates library.

09/08/2019Administrative Services09/08/2019
Waiver of Liability for UNDP Vehicles
  

​​The Waiver of Liability for UNDP Vehicles is now available in French (document ID POPP-11-3047) in the templates library.

09/08/2019Administrative Services09/08/2019
Delegation of Authority
  

The Delegation of Authorities policy is now available in French. To access the document, click on the French language tab.

06/08/2019Accountability06/08/2019
Common Services Project Management
  

The Common Services Project Management main policy is now available in French.

05/08/2019Financial Resources Management05/08/2019
Attribution of DPC through a Stand-Alone DPC Project
  
The Attribution of DPC through a Stand-Alone DPC Project main policy is now available in French.

02/08/2019Financial Resources Management02/08/2019
Disposal and Write-Off (Plant and Property)
  
The Plant and Property: Disposal and Write-Off policy is available in French. To access the document, click on the French language tab.
02/08/2019Administrative Services02/08/2019
Depreciation, Reconciliations Reports and Centralized Functions
  

The Depreciation, Reconciliations Reports, and Centralized Functions main policy is now available in French. To access the document, click on the French language tab. 

02/08/2019Administrative Services02/08/2019
UN Travel Documents and National Passport
  
Eliminated references to processing claims through the AP module.
01/08/2019Administrative Services01/08/2019
Authorizing Official Business Travel
  

Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.

01/08/2019Administrative Services01/08/2019
Other Travel Allowances and Expenses
  
Eliminated references to processing travel through the  AP module. Revised the text that no advances should be paid when the estimated DSA and terminal expenses are less than $200 to leave it to the discretion of the Regional Center / Country Office. This change reflects the introduction of the travel request in Atlas as the authorization and implication of processing advances as part of the travel workflow in T&E.


01/08/2019Administrative Services01/08/2019
Route, Mode of Transportation, and Standard of Accommodation
  

Removed the reference to paper travel authorization

01/08/2019Administrative Services01/08/2019
UN Travel Documents and National Passport
  
The UNLP Cancellation form is now available in the UN Travel Documents and National Passport policy. To facilitate the processing of returned travel documents, UN HQ Travel and Transportation Section (UN TTS) is requesting that each Laissez-Passer (LP) which is submitted for cancellation, without the application for a new LP, is sent along with this form (TTS.7). 
01/08/2019Administrative Services01/08/2019
Post Travel
  

Eliminated references to processing travel through the AP module and updated text to reflect the payroll deduction option in the Post Travel policy and procedure table. 

01/08/2019Administrative Services01/08/2019
Opening and Closing of Bank Accounts
  

​The Opening and Closing of Bank Accounts policy and procedures were revised and expanded as follows:

1. The procedure table, “Closing a Bank Account in a Regular Operating Environment” was added to section 3.0 of the policy page.
2. Clauses 4 and 5 were added to the policy.
3. Minor editorial adjustments and clarifications.

18/07/2019Financial Resources Management18/07/2019
Micro Purchasing Canvassing form
  

​The updated Micro Purchasing Canvassing form is now available in French (document ID POPP-11-3037) in the templates library.

17/07/2019Procurement17/07/2019
Micro Purchasing Canvassing form
  

​​The updated Micro Purchasing Canvassing form is now available in Spanish (document ID POPP-11-3038) in the templates library.

17/07/2019Procurement17/07/2019
Micro Purchasing Canvassing form
  

The Micro Purchasing Canvassing form has been simplified through the removal of multiple non-essential fields. The aim is to have in one form, the minimum required information to comply with the Micro-Purchasing procedures; and to include the necessary information to proceed with Atlas transactions.

11/07/2019Procurement11/07/2019
Agency Implementation Finances
  

​The Agency Implementation Finances policy has been updated throughout to provide guidance to country offices on the use of local funding to agencies for project implementation via account 16010.

11/07/2019Financial Resources Management11/07/2019
Individual Contract Procurement Notice template
  

The Individual Contract Procurement Notice template is now available in Spanish. It is linked in clause 81 of the Spanish IC policy and found in the POPP templates library (document ID POPP-11-3027). To access the document, click on the Spanish language tab.

02/07/2019Procurement02/07/2019
Service Clearance Account (SCA), Charging, Billing and Fee Collection
  

​Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7.

01/07/2019Financial Resources Management01/07/2019
Cost Recovery from Other Resources - GMS
  

​The Cost Recovery from Other Resources - GMS policy was amended as follows in order to provide greater clarity. The various costs that are funded from projects and GMS are now presented in paragraph 17 instead of hyperlinks.

21/06/2019Financial Resources Management21/06/2019
eTendering User Guide
  

The eTendering User Guide has been linked to step 2 of the procedure table on the Sourcing and Market Research main policy page. This addition is part of the global roll out of the eTendering system for the on-line management of all international competitive procurement valued at USD 150,000 and above. The use of eTendering will become mandatory from September 01, 2019.

14/06/2019Procurement14/06/2019
Individual Contract On Behalf of a UN Agency
  

​The template, Individual Contract On Behalf of a UN Agency, is now available in English (document ID POPP-11-3021) and Spanish (document ID POPP-11-3020). These are available in the POPP templates library.

12/06/2019Procurement12/06/2019
Repatriation Grant
  

​The Repatriation Grant policy is now available in Spanish. To access the content, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Death Policy
  

​The Death policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Expiration of Fixed-term Appointment
  

​The Expiration of Fixed-Term Appointment policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Termination of Appointment for Reasons of Health
  

​The Termination of Appointment for Reasons of Health policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Special Leave
  
The policy update includes editoral changes to provide clarity, align with the terminology reflected in the UN Staff Regulations anad Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives.   

Service credit for entitlement accrual

50.          All accrued annual leave must be exhausted prior to starting SLWOP, except in the case of SLWOP granted for military service as per staff rule 5.3 (c), for technical assignment as per staff rule 5.3 (b) or SLWOP following any of the parental leave entitlements, or as per paragraph 11 (k), SLWOP granted to locally recruited staff members for UNV assignments.

Visa status

54.          Visas which a staff member has been granted on the basis of their employment with the Organization pertain to active service. A staff member’s authorized stay in the United States expires automatically upon separation from service (which includes entry into special leave with or without pay of more than 30 days) or transfer to a duty station outside the United States, even if the G-4 visa stamped in the passport indicates that it is valid beyond the separation or transfer date.  If a staff member on special leave wishes to remain in the duty station for study purposes, for instance, the staff member is responsible for obtaining the requisite visa. UNDP will not sponsor or support any such applications and will abide by its obligations towards the host country. 

Separation from service after special leave without pay

62.          If the staff member has not identified or accepted a suitable placement at the expiry of SLWOP or its extension(s), they will be separated from service in accordance with the UN Staff Regulations and Rules or the terms specified in the letter granting the approval for SLWOP.

Implementation

67.          Upon approval of any type of special leave, a communication to the staff member to this effect stating the terms of the leave and administrative formalities (together with a copy of this policy) is prepared by the respective HR contact in UNDP, and should include the following information:

         d)            Confirmation that all accrued annual leave to date will be exhausted prior to commencing special leave (with or without pay) except for reasons mentioned under paragraphs 49 and 50



31/05/2019Human Resources Management31/05/2019
Flexible Working Arrangements
  
The policy update includes editorial changes to provide clarity, align with the terminology reflected in the UN Staff Regulations and Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives. 

Discussions with appropriate parties

5. The implementation of flexible working arrangements should always take place following detailed discussions on the work implications for all involved; this could mean intra-office discussions and, in some instances, also inter-office discussions. Office supervisors have a responsibility for consulting all parties concerned, especially other team members who work with the individual who is requesting flexible working arrangements. The arrangements are subject to review on an on-going basis.

Contractual Status
34. When a staff member avails of the part-time employment arrangement, offices will be allowed to monetize the remainder of the full-time position to fund additional capacity, as needed.

Maternity Leave
49. The maternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During maternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working hours following maternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

Paternity Leave
50. The paternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During paternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following paternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

Adoption and Surrogacy Leave
51. The adoption and surrogacy leave benefits granted to full-time staff members are also afforded to part-time staff members. During adoption or surrogacy leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following adoption or surrogacy leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau.

Telecommuting compact (full time)
72. Telecommuting can take place from a site as close as the normal commuting distance from the office or as far as from another country on another continent. Depending on this distance, the creation of a telecommuting arrangement may require an adjustment in the staff member’s conditions of service. This may require a change of duty station for the purpose of entitlements for which the HR focal point at the duty station must inform the HR Team Lead in BES/GSSU. If the full-time telecommuting arrangement commences before completion of one year in the duty station of assignment, the payments related to relocation and settling-in shall normally be prorated and recovered or adjusted accordingly. Entering into a full-time telecommuting arrangement does not change the contractual status under which a staff member is employed. Where there is no change in duty station required to establish the alternate dedicated worksite, conclusion of the telecommuting compact would be sufficient to establish the arrangement. For nationally recruited staff members, telecommuting arrangements are currently restricted to alternate dedicated worksites within the country or within commuting distance.

31/05/2019Human Resources Management31/05/2019
Maternity Leave
  
All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraphs are updated:

Pre-Delivery Period
6. In the interest of safeguarding the health and safety of staff members serving in duty stations with the hardship classification D and E, an additional period of Special Leave with Full Pay, up to a maximum of two months before the commencement of their maternity leave, is provided.

Flexible working arrangements
23. To ensure adequate child care and bonding with a newly born child, following maternity leave, as a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working arrangements should be granted. e.g. Instead of taking six weeks of full-time annual leave and/or special leave without pay following maternity leave, the staff member may request half-time annual leave over a 12-week period, combined with half-time work and/or special leave without pay. The staff member may choose the best option available that is suitable to her needs. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

24. If a staff member requests a special leave without pay in conjunction with maternity leave, she will not be required to exhaust her accrued annual leave before the commencement of special leave without pay.

30/05/2019Human Resources Management30/05/2019
Paternity Leave
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality. In addition, the following paragraph was updated:

24. To ensure adequate child care and bonding with a newly born child, following paternity leave, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.


30/05/2019Human Resources Management30/05/2019
Time off for Breastfeeding
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraphs are updated:

Time Off for Breastfeeding 

              Conditions

4.           Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is:

a)          Two hours away from the office (including travel time) when the infant is one year old or younger; or

b)          One hour away from the office (including travel time) when the infant is between one and two years of age.


30/05/2019Human Resources Management30/05/2019
Adoption Leave
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraph was updated:

9. To ensure adequate child care and bonding with a child following adoption, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted.  In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau. 


30/05/2019Human Resources Management30/05/2019
Offerors Letter to UNDP Confirming Interest and Availability
  

The Offerors Letter to UNDP Confirming Interest and Availability is available in French and is available in the template library.

23/05/2019Procurement23/05/2019
Contract Management
  
The Contract Management main policy is now available in Spanish. To access the document, click on the Spanish language tab.
21/05/2019Procurement21/05/2019
Abandonment of Post
  

​The Abandonment of Post policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Entitlements upon Separation
  

​The Entitlements upon Separation policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Mobility and Hardship
  

​The Mobility and Hardship policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Individual Contract
  

The Individual Contract main policy is available in Spanish. To access the document, click on the Spanish language tab.

14/05/2019Procurement14/05/2019
Procurement Methods
  

​The Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

07/05/2019Procurement07/05/2019
Procurement Forecasting and Delivery
  

​The Procurement Forecasting and Delivery policy and procedures are now available in Spanish. To access this information, click on the Spanish language tab.

07/05/2019Procurement07/05/2019
Risk Management
  

The Risk Committee TORs are now available in the Managing Corporate Risk procedure table.

01/05/2019Accountability01/05/2019
Anti-Fraud Policy
  

​The Anti-Fraud Policy is available in Spanish. To access the document, click on the Spanish language tab.

16/04/2019Accountability16/04/2019
Universal Price List (UPL) and Local Price List (LPL)
  

​The Universal Price List (UPL) and Local Price List (LPL) main policy was updated to reflect that regarding agencies’ contribution to RCO activities, the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of January 01, 2019.

08/04/2019Financial Resources Management08/04/2019
Select Responsible Parties and Grantees
  

The Spanish Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the Spanish language tab (Procedure table two, step four). 

04/04/2019Programme and Project Management04/04/2019
Health
  

​The Quality Assurance Policy and Procedures for Health Products have been added to the Procurement section of the POPP. This new chapter is available under the Innovation, CSO engagement, and E-tendering policy area. It was developed to assure the safety of all health products procured by UNDP, in line with international best practices. By detailing UNDP quality assurance requirements for health procurement, the Policy represents a key document for all parties involved in procurement activities across UNDP as well as for national partners, suppliers and donors.

27/03/2019Procurement27/03/2019
Repatriation Grant
  

The Repatriation Grant policy is now available in French. To access the content, click on the French language tab

26/03/2019Human Resources Management26/03/2019
Record Retention, Data Security and Contingency
  
The Record Retention, Data Security and Contingency policy is now available in French. To access the document, click on the French language tab.


26/03/2019Financial Resources Management26/03/2019
Record Retention, Data Security and Contingency
  

​The Record Retention, Data Security and Contingency policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Parallel Fund Management
  

​The Parallel Fund Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Agency Implementation Finances
  

​​The Agency Implementation Finances policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Delegation of Authorities
  

​The Delegation of Authorities policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Accountability26/03/2019
Managing Prescriptive Content
  

​The Managing Prescriptive Content main policy and procedures are now available in Spanish. To access the documents, click on the Spanish language tab.

26/03/2019Accountability26/03/2019
UNDP Support Services to National Implementation (NIM)
  

​The UNDP Support Servcies to NIM policy is available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
UNDP Support Services to National Implementation (NIM)
  
The UNDP Support Services to NIM policy is available in French. To access the document, click on the French language tab.
26/03/2019Financial Resources Management26/03/2019
Procurement Forecasting and Delivery
  

The Procurement Forecasting and Delivery policy and procedures are now available in French. To access this information, click on the French language tab.

26/03/2019Procurement26/03/2019
Cost Recovery from Other Resources - GMS
  
The Cost Recovery from Other Resources - GMS policy is now available in French. To access the document, click on the French language tab.
22/03/2019Financial Resources Management22/03/2019
Programme and Project Management
  

​All PPM policies and procedures are now available in Spanish except for those concerning Evaluation and Knowledge Product Production and Quality Assurance. To access translated content, click on the Spanish language tab of the respective policy page. Kindly note that any differences between the English and Spanish texts will be interpreted in accordance with the English version.

20/03/2019Programme and Project Management20/03/2019
Harmonized Approach to Cash Transfers (HACT)
  

The updated Harmonized Approach to Cash Transfers (HACT) policy is now available in French. To access the document, click on the French language tab.
 

19/03/2019Financial Resources Management19/03/2019
Harmonized Approach to Cash Transfers (HACT)
  

​The updated Harmonized Approach to Cash Transfers (HACT) policy, tables and annexes are now available in Spanish. To access these, click on the Spanish language tab. The tables are also available in the POPP templates library (document ID POPP-11-2599), as are the annexes (document ID POPP-11-2332).

19/03/2019Financial Resources Management19/03/2019
Risk Management
  

The updated Enterprise Risk Management policy and procedures, which are now available in English, French and Spanish, call for a change in how UNDP collectively approaches risk management in order to become a smarter and more agile organization. They provide a roadmap for moving from risk averse to responsible risk taking practices. To access the Spanish and French documents, click on the relevant language tabs.

13/03/2019Accountability13/03/2019
Private Sector Partnerships
  

​The Private Sector Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.

11/03/2019Partnerships11/03/2019
Route, Mode of Transportation, and Standard of Accommodation
  

The policy has been updated to reflect the newly issued mileage ST AI by the UN in clause 39.

07/03/2019Administrative Services07/03/2019
Development Services
  

Fund code 32050 has been issued for Development Services. This is noted in step 4 of the Development Services procedures, section 3.0 of the main policy page. Please note that GMS needs to be charged for Development Services at the same rate it is charged for regular development projects.

01/03/2019Programme and Project Management01/03/2019
Knowledge Product Production and Quality Assurance
  

​The new Knowledge Product Production and Quality Assurance chapter has been published under the Programming Standards section of the PPM. The policy and procedures apply to all knowledge products produced by UNDP where UNDP is a co-author. They also introduce a new online process and requirements for the publication of knowledge products, while shortening the steps required for clearance. In addition to the policy and procedures, the related guidelines have been published in the POPP library (“Knowledge Product Production Guidelines” document # POPP 11-2969). These offer in-depth information on different knowledge product types, life cycle steps, production processes, and quality assurance standards.

01/03/2019Programme and Project Management01/03/2019
377
PPM Updates
  
The following revisions have been incorporated into the PPM policies and procedures in alignment with updated guidelines:

1.      Removed all references to Country Director, in light of the RC/RR delinking.

2.      Revised evaluation content to align with new decentralized evaluation guidelines.

3.      Introduced the new Partner Capacity Assessment Tool and deleted references to previous capacity assessments.

4.      Introduced the new Atlas User Guide that aligns with the PPM re-write, including new project types and portfolio management.

5.      Engagement Facility policy: Removed limitation of equipment purchases as a percentage of annual expenditures, added a procedure that clarifies an Engagement Facility should be closed when it is no longer needed, updated fund code and receivable instructions.

6.      Development Services policy: Clarified distinction between development services and memorandum for the provision of services (MPS), added procedure to close the development service in Atlas after the service has been delivered.

7.      Clarified that in order for an implementing partner or responsible party to be selected as a pre-condition of funding, this must be received in writing from the donor.

8.      Under Select Implementing Partner, clarified that private and non-governmental academic institutions are considered civil society, and publicly owned academic institutions are considered government entities.

9.      Select Responsible Parties and Grantees:

  1. Clarified that the same policies and procedures for selecting civil society partners as responsible parties are used for private and non-governmental academic institutions and foundations, as well as state-owned enterprises. I.e., these institutions are not classified as civil society organizations, but we use the same approach to select them.
  2. Clarified that innovation challenge prizes are used in DIM projects or via CO support to NIM projects.
  3. Aligned content on low value grants with new operational guidance.
  4. Replaced micro-capital grant agreement template with new low value grant agreement template.

 

10.  Clarified low value performance-based payment reporting and assurance requirements.

11.  Added an exchange of letters as an acceptable method of documenting the programme board's agreement to changes.

12.  Increased maximum duration of bridging programmes form 18 months to 24 months.

13.  Clarified content on asset disposal under Close and Transition. Asset ownership after the project should be included in the project document. If this has not been done, asset transfer/disposal plans must be agreed with the government and donor (if relevant.)

14.  Minor editorial adjustments and clarifications

22/02/2019Programme and Project Management22/02/2019
Standard Operating Procedure (SOP)
  

The updated Standard Operating Procedure (SOP) for Immediate Crisis Response policy is now available in Spanish and French. To access the documents, click on the Spanish and French language tabs.

22/02/2019Crisis Response22/02/2019
Universal Price List (UPL) and Local Price List (LPL)
  

​UNDP offices can now monitor actual revenues earned from provisions of SLA/MOU or UPL/LPL services through the Corporate Agency Services Revenue Report. A link to this newly developed report has been added to the Explanatory Notes column under step 11 of the Universal Price List (UPL) and Local Price List (LPL) procedure table.

31/01/2019Financial Resources Management31/01/2019
Cost Recovery from Other Resources - GMS
  

​Section 7 of the Cost Recovery from Other Resources - General Management Support (GMS) policy was updated to reflect that regarding agencies’ contribution to RCO activities, GMS should be applied in line with the corporate cost recovery policy, since the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of 1 January 2019.

17/01/2019Financial Resources Management17/01/2019
GMS Fee Set-up and Collection
  

​Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent link to the actual effective GMS PowerBI report, derived from actual GL expenses posted to projects. The link appears in the Explanatory Notes column.

20/12/2018Financial Resources Management20/12/2018
Post Travel
  

​Section 4 of the Post Travel policy was expanded to specify that for travel booked through HQ travel management service provider, Ultramar, Atlas captures the flown boarding status from the airline, in most cases. This eliminates the need for the traveler to submit boarding passes for air travel when the information is electronically reported in Atlas. Staff members and travel administrators (arranging travel on behalf of non-staff members), using the HQ travel management services provider, should retain the original travel documentation until the travel claim has been processed, in the event that it is needed to substantiate the travel dates.

17/12/2018Administrative Services17/12/2018
Financial Closure of Development Projects
  

​Section 8 of the Financial Closure of Development Projects was updated to specify that before the status of a project is changed to financially closed, the eChecklist from Atlas Project Closure Workbench must be completed.

17/12/2018Financial Resources Management17/12/2018
Procurement Methods
  

​Section 79.e. of the Procurement Methods policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement14/12/2018
Procurement Oversight and Procurement Review Committees
  

​Notes for the Ex-Ante in Section 54 of the Procurement Oversight and Procurement Review Committees policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement14/12/2018
Contract Management
  

​Contract Management Guidelines (including updates on contract amendments and LTAs) have been added to the Contract Management main policy page. They are linked in step 1 of the Contract Management procedure table.

14/12/2018Procurement14/12/2018
Performance Based Payments
  

​The new Partner Capacity Assessment tool was added to step 3.0 of the procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Select Responsible Parties and Grantees
  

​The new Partner Capacity Assessment tool was added to steps 3 and 2.1 OPT of the Responsible Parties and Grantees procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Select Implementing Partners
  

​The new Partner Capacity Assessment tool was added to procedures steps 2.0 and 2.0 ALT, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Anti-Fraud Policy
  

The Anti-Fraud Policy has been updated to reflect UNDP’s review of the policy and assessment of fraud risks faced by the organization. The updates include:

1. The UN’s single definition of what constitutes fraud, as well as cases of suspected or presumptive fraud, as recommended by the Joint Inspection Unit of the UN and as formulated, and approved by the High-Level Committee on Management (HLCM) pursuant to General Assembly resolution A/RES/70/238.

2. References on criminal accountability of United Nations officials and experts on mission pursuant to General Assembly resolution A/RES/62/63, which states that credible allegations of a crime committed by United Nations officials or experts on mission may be brought by the Secretary-General to the attention of the States against whose nationals such allegations are made.


13/12/2018Accountability13/12/2018
Private Sector Partnerships
  

​The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized.

06/12/2018Partnerships06/12/2018
Harmonized Approach to Cash Transfers (HACT)
  

​The Spanish version of the Harmonized Approach to Cash Transfers (HACT) policy is currently under review and will be available again on POPP once finalized. The HACT procedures remain available in Spanish. To access these, click on the Spanish language tab.

04/12/2018Financial Resources Management04/12/2018
Harmonized Approach to Cash Transfers (HACT)
  

​The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab.

04/12/2018Financial Resources Management04/12/2018
Combined Delivery Report
  

The Combined Delivery Report policy is now available in French. To access the document, click on the French language tab.

29/11/2018Financial Resources Management29/11/2018
Corporate Purchasing Card
  

​Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000.

21/11/2018Administrative Services; Financial Resources Management; Procurement21/11/2018
Direct Payments
  

​The Direct Payments policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

16/11/2018Financial Resources Management16/11/2018
GMS Fee Set-up and Collection
  

The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.​Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

16/11/2018Financial Resources Management16/11/2018
Salaries and Related Allowances Landing Page
  

​The following notice has been posted on the Salaries and Related Allowances Landing Page in order to provide clarity:

As the appointments of individual UNDP staff are based on the UN Staff Regulations and UN Staff Rules, legal and administrative interpretations shall be made on the basis of these instruments. Salaries and related allowances and benefits that are based on the UN Staff Regulations and UN Staff Rules as well as relevant published policies, are normally paid through payroll.

The UN Common System Allowances that are mandated by the Chairman, International Civil Service Commission (ICSC) must be managed in accordance with the criteria established and approved by the ICSC.

Any other ad-hoc administrative and operational allowances or one-time lump sum payments that are established locally require approval by Headquarters prior to implementation.

15/11/2018Human Resources Management15/11/2018
Managing Prescriptive Content (POPP)