| Formulate Programmes and Projects | | The “Oversight Readiness Capacity Assessment” (ORCA) tool (previously called the VF needs assessment tool) has been completed and fully digitized. The tool was developed by BPPS-NCE in consultation with the BMS and Regional Bureaus, as well as the BPPS - Effectiveness Group. The objective of the ORCA tool is to help UNDP effectively manage risks across its Vertical Fund portfolio and perform its Quality Assurance (QA) function (as Accredited Entity to specific Funds). Accordingly, the tool has been designed to assess adequacy of current resources and/or provisions needed at the CO to effectively perform its ‘oversight responsibilities’ when deciding to take on additional programming requests related to VF projects. The ORCA assessment tool can be accessed through the CO dashboard in PIMS+ and detailed instructions on how to use and access the tool is provided in the User Guide and FAQ documents uploaded to under “Formulate Development Projects” in POPP.
| 17/05/2022 | Programme and Project Management | 17/05/2022 | | |
| Commercial Air Travel Safety Guidelines | | The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.
| 13/05/2022 | Security | 13/05/2022 | | |
| Security Policy | | The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.
| 11/05/2022 | Security | 11/05/2022 | | |
| Framework of Accountability for Security | | Minor editorial changes redirecting links in the policy to the Security Office SharePoint page.
| 22/04/2022 | Security | 22/04/2022 | | |
| Security Policy | | Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.
| 22/04/2022 | Security | 22/04/2022 | | |
| Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets | | The purpose of the Write-Off Requests, Excluding Property, Plant and
Equipment and Intangible Assets policy and procedures is to provide Country
Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the
relevant policy and procedures, including the required due diligence for
submitting a write-off request for approval in line with UNDP’s Financial Rules
and Regulations. The policy and accompanying procedures are applicable to all
items except for Asset Management: Property, Plant & Equipment (PP&E)
and Asset Management: Intangible Assets. Write-offs pertaining to PP&E
and Intangible Assets are included in the Administrative Services policy area
under the Asset Management – Property, Plant and Equipment policy subchapter
and under the Asset Management – Intangible Assets policy subchapter.
| 19/04/2022 | Financial Resources Management | 19/04/2022 | | |
| Visual guide on cost recovery | | A visual guide on cost recovery has been published in Resource Planning and Cost Recovery here and in Business Processes here. The guide provides an overview of the process flow steps of all procedures, as well as the tools and guidance for cost recovery in UNDP for delivery enabling services, general management support and UN agency services with links to the relevant cost recovery resources in the POPP for each process flow step.These are the direct links to the guides in pdf:
| 23/03/2022 | Financial Resources Management | 23/03/2022 | | |
| Home Leave | | The Home Leave policy procedures were updated in steps 6 and 8 to clarify the staff member’s obligation to inform GSSC/BES of changes to the scheduled home leave travel. In addition, staff who do not certify their home leave travel within 90 days from return, will have their home leave lump-sum recovered.
| 18/03/2022 | Human Resources Management | 18/03/2022 | | |
| UN Travel Documents and National Passport | | Section 3.0 (procedures) has been updated to reflect the introduction of the UNall Service Portal. Changes were made to steps 2, 3, 4, 5 and 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure. Additionally, changes were made to steps 1 and 2 of the Application for UN Certificates (UNC) procedure.
| 18/03/2022 | Administrative Services | 18/03/2022 | | |
| Visas at Headquarters (New York) | | The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following: - Stylistic changes on pages 1 and 2. - Updated contact details. - A change in the number of requested copies to 2 for all required documents. - Addition of the marital status effective date on the supplemental page.
| 17/03/2022 | Administrative Services | 17/03/2022 | | |
| Rank-in-Post | | The Rank-in-Post policy is now available in French. To access the document, click on the French language tab.
| 28/02/2022 | Human Resources Management | 28/02/2022 | | |
| Rules and Procedures for the UNDP Compliance Review Panel (CRP) | | The Rules and Procedures for the UNDP Compliance Review Panel (CRP) are now available in French. To access the document, click on the French language tab.
| 28/02/2022 | Human Resources Management | 28/02/2022 | | |
| Financial Resources Management, | | | 24/02/2022 | Financial Resources Management | 24/02/2022 | | |
| Financial Resources Management | | | 23/02/2022 | Financial Resources Management | 23/02/2022 | | |
| Financial Resources Management | | | 22/02/2022 | Financial Resources Management | 22/02/2022 | | |
| Financial Resources Management, | | | 21/02/2022 | Financial Resources Management | 21/02/2022 | | |
| UN Travel Documents and National Passport, | | The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued an amendment to “Standard Operating Procedure for the Issuance of United Nations Travel Documents” (SOP). Updated guidance for the provision of ‘Red Laissez-Passers Without Insert’ (referred to as Exceptional Red Laissez-Passers or ERLPs) is outlined in the new SOP. A submission template for ERLP requests is provided. RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.
| 10/02/2022 | Administrative Services | 10/02/2022 | | |
| Financial Resources Management, | | | 07/02/2022 | Financial Resources Management | 07/02/2022 | | |
| ICT Disaster Recovery Standards for UNDP Offices | | Paragraphs 10, 45, 46, 60 and 55 of the policy have been updated in response to UNBOA audit recommendations to clarify the responsibilities of offices in creating their disaster recovery plans, including documenting any arrangements made with cloud providers.
| 07/02/2022 | Information and Communications Technology | 07/02/2022 | | |
| Financial Disclosure | | The Financial Disclosure policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.
| 01/02/2022 | Ethics | 01/02/2022 | | |
| Financial Accountability and Internal Controls | | The Financial Accountability and Internal Controls policy is now available in French. To access the document, click on the French language tab.
| 31/01/2022 | Financial Resources Management | 31/01/2022 | | |
| Maintenance and Usage of Chart of Accounts | | The Maintenance and Usage of the Chart of Accounts policy is now available in French. To access the document, click on the French language tab.
| 31/01/2022 | Financial Resources Management | 31/01/2022 | | |
| Refunds to Donors | | The Refunds to Donors policy is now available in French. To access the document, click on the Frenchh language tab.
| 28/01/2022 | Financial Resources Management | 28/01/2022 | | |
| Financial Closure of Development Projects | | The Financial Closure of Development Projects policy is now available in French. To access the document, click on the French language tab.
| 27/01/2022 | Financial Resources Management | 27/01/2022 | | |
| Security Policy | | The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.
| 25/01/2022 | Security | 25/01/2022 | | |
| Commercial Air Travel Safety Guidelines | | The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.
| 25/01/2022 | Security | 25/01/2022 | | |
| Financial Closure of Trust Funds | | The Financial Closure of Trust Funds policy is now available in French. To access the document, click on the French language tab
| 24/01/2022 | Financial Resources Management | 24/01/2022 | | |
| Formulate Programmes and Projects | | The Country Programme Document (CPD) template has been updated to reflect the outcomes of the Strategic Plan 2022 – 2025 and includes references to the plan’s six signature solutions and three enablers. The updated CPD template is linked in Step 6.0 of the Formulate Programmes procedures.
| 20/01/2022 | Programme and Project Management | 20/01/2022 | | |
| Appraise and Approve | | The Delegation of Authority Templates for GEF and GCF Programming have been updated to reflect minor revisions in page 1 to clarify the division of responsibilities and accountabilities as set out in the RACI. The updated templates are linked in Step 2.1 VERT of the Development Project procedures.
| 17/01/2022 | Programme and Project Management | 17/01/2022 | | |
| Corporate Purchasing Card | | January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.
| 17/01/2022 | Administrative Services | 17/01/2022 | | |
| Cost Recovery from Other Resources - GMS | | The GMS rate table is updated to reflect a minimum 7% for UN Secretariat Offices, Funds and Departments identified in the UN System Chart (yellow section) under the section on UN to UN Agency Contribution Agreement.
| 14/01/2022 | Financial Resources Management | 14/01/2022 | | |
| Individual Contract | | This update is to alert all UNDP COs and BUs that the I-PSA and the N-PSA will replace all international and local ICs as of 31 March 2022 (extended from 31 December 2021), except those which are of lumpsum deliverable-based arrangements. After this date, the use of ICs will be restricted to lump-sum deliverable-based arrangements only. However, the IC policy is still available in its current form, covering both daily and lump-sum based ICs; for use by all other UN Agencies until 31 December 2022.
| 14/01/2022 | Procurement | 14/01/2022 | | |
| Cash Operations, | | The Cash Operations policy is now available in French. To access the document, click on the French language tab.
| 10/01/2022 | Financial Resources Management | 10/01/2022 | | |
| Project Cash Advance (PCA) | | The Project Cash Advance (PCA) policy is now available in French. To access the document, click on the French language tab.
| 10/01/2022 | Financial Resources Management | 10/01/2022 | | |
| Management of Cash in Crisis or Emergency Situations, | | The Management of Cash in Crisis or Emergency Situations policy is now available in French. To access the document, click on the French language tab.
| 10/01/2022 | Financial Resources Management | 10/01/2022 | | |
| Management of Petty Cash | | The Management of Petty Cash policy is now available in French. To access the document, click on the French language tab.
| 10/01/2022 | Financial Resources Management | 10/01/2022 | | |
| Petty Cash Fund for Management Project (PCF) | | The Petty Cash Fund for Management Project (PCF) policy is now available in French. To access the document, click on the French language tab.
| 10/01/2022 | Financial Resources Management | 10/01/2022 | | |
| Internal Control Framework | | The updated ICF Policy and the ICF Operational Guide provide clarity on roles, responsibilities, and accountabilities in the implementation of internal controls for clustered and non-clustered processes. Additionally, the ICF Policy has been aligned with industry best practices, including the COSO (the Committee of Sponsoring Organizations of the Treadway Commission) framework and the Three Lines of Defense model. The COSO framework describes what we do in internal control and the three lines of defense framework describes who does it. Both frameworks have been endorsed by the High-Level Committee on Management. Additionally, the ICF policy specifies: (i) the roles and responsibilities of staff at all levels of the organization in the achievement of internal control objectives, and the ways in which UNDP monitors and assesses internal control effectiveness; and (ii) the roles and responsibilities of participants in UNDP’s shared services delivery model. The Operational Guide of the Internal Control Framework (“ICF Operational Guide”) serves as a supplementary document to the ICF Policy. Given the complexity of UNDP’s activities and the resulting breadth and depth of POPP content, the purpose of the ICF Operational Guide is to bring together the key internal control requirements included throughout the POPP to help UNDP offices implement effective internal controls in both clustered and non-clustered environments. Specifically, the Operational Guide: (i) articulates the key day-to-day internal control roles and their associated authorities, accountabilities, and responsibilities; (ii) describes at a high level some key process control points; and (iii) identifies the supporting technology roles (i.e., ERP), rights, and available tools to affect and monitor internal control implementation. A series of “Quick Views” have been added to provide more visual content, as requested by stakeholders. This version of the Operational Guide provides guidance on who executes internal control roles (or elements thereof) with respect to both clustered and non-clustered processes. Country Offices should follow the clustered or non-clustered guidance that is relevant to their process clustering implementation status.
| 28/12/2021 | Accountability | 28/12/2021 | | |
| Amortizations, Reconciliations, Reports and Centralized Functions | | The Amortizations, Reconciliations, Reports and Centralized Functions policy is now available in French. To access the document, click on the French language tab.
| 22/12/2021 | Administrative Services | 22/12/2021 | | |
| Financial Disclosure | | This Policy has been revised to, inter alia, reflect new conflict of interest avoidance “Relationship questions” added to the online FDP disclosure form, clarify policy definitions and requirements, and enhance confidentiality protections by requiring the deletion of submitted Financial Disclosure statements and verification documentation after stipulated time periods.
| 21/12/2021 | Ethics | 21/12/2021 | | |
| Route, Mode of Transportation, and Standard of Accommodation | | The Route, Mode of Transportation, and Standard of Accommodation policy is now available in French. To access the document, click on the French language tab.
| 21/12/2021 | Administrative Services | 21/12/2021 | | |
| Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) | | The Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) policy is now available in French. To access the document, click on the French language tab.
| 21/12/2021 | Administrative Services | 21/12/2021 | | |
| Application Development Standards & Scaling Framework | | The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.
| 20/12/2021 | Information and Communications Technology | 20/12/2021 | | |
| Other Travel Allowances and Expenses | | The Other Travel Allowances and Expenses policy is now available in French. To access the document, click on the French language tab.
| 20/12/2021 | Administrative Services | 20/12/2021 | | |
| Formulate Programmes and Projects | | An updated version of the Project Origination SOPs, which now includes additional specific elements for GCF projects/programmes, has been provided which applies to all vertical fund programming. Furthermore, new PISC submission and assessment templates for GEF Enabling Activities (EAs) and Capacity Building Initiatives for Transparency (CBIT) have been developed and uploaded in POPP.
| 15/12/2021 | Programme and Project Management | 15/12/2021 | | |
| Formulate Programmes and Projects | | The project document template has been updated to reflect the following: 1. ‘Digital by Default’ is now embedded in project design ; 2. Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy.; • Updated definition of sexual harassment; • Additional text added to reflect the newly introduced Anti Money Laundering and Countering the Financing of Terrorism (AML/CFT) policy; • Updated link to the United Nations Security Council Consolidated Sanctions List; • In the option for DIM implementation, additional text has been added to address: a) Obligations on sub parties relating to SEA/SH; and b) Obligations of sub parties relating to SES; • In the option for UN Agency implementation an additional sentence was added on SEA/SH, which goes as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”. 3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ; 4. Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document; 5. To include the On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable. The updated Project Document template is included as hyperlink in Step 3.0 Develop a project document that adheres to UNDP quality standards and partner requirements of the Procedures.
| 14/12/2021 | Programme and Project Management | 14/12/2021 | | |
| Multi-Country and South-South Projects | | The project document template has been updated to reflect related to the following: 1. ‘Digital by Default’ is now embedded in project design; 2. Updates in the Risk Management section as follows: • Updated definition of sexual harassment; • Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy; • Updated link to the United Nations Security Council Consolidated Sanctions List; • In the option for DIM implementation, additional text has been added to address: a) Obligations on sub-parties relating to SEA/SH; and b) Obligations of sub-parties relating to SES; • In the option for UN Agency implementation, an additional sentence has been added on SEA/SH, as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.” 3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ; 4. Specify Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document; 5. Inclusion of On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable. The updated Project Document template is included as hyperlink in Step 1.0 Prepare a project proposal and a multi-year workplan, and identify financial resources (including in-kind) for activities in Atlas.
| 14/12/2021 | Programme and Project Management | 14/12/2021 | | |
| Provide Oversight | | New Project Board ToR and FAQ with generic guidance and standard text on the main duties and responsibilities of a project board have been added as hyperlinks to Step 1.0 Hold programme/project board reviews at least annually of the Procedures. The Project TOR includes rules on the composition of the project board and categories of board member representation; protocols for project board operations (including addressing conflicts of interest); suggested outputs for board meetings; support functions to the Board; and other key matters.
| 14/12/2021 | Programme and Project Management | 14/12/2021 | | |
| Application Development Standards & Scaling Framework | | The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.
| 14/12/2021 | Information and Communications Technology | 14/12/2021 | | |
| Flexible Working Arrangements | | The Flexible Working Arrangements policy is now available in French. To access the document, click on the French language tab.
| 13/12/2021 | Human Resources Management | 13/12/2021 | | |
| Daily Subsistance Allowance (DSA) | | The Daily Subsistance Allowance (DSA) policy is now available in French. To access the document, click on the French language tab.
| 13/12/2021 | Administrative Services | 13/12/2021 | | |
| Security Clearence | | The Security Clearence policy is now available in French. To access the document, click on the French language tab.
| 13/12/2021 | Administrative Services | 13/12/2021 | | |
| Post Travel | | The Post Travel policy is now available in French. To access the document, click on the French language tab.
| 13/12/2021 | Administrative Services | 13/12/2021 | | |
| Protection against Retaliation | | The UNDP Policy For Protection Against Retaliation (PaR) has been updated to include provisions for the prevention of retaliation in applicable cases, which shall involve coordination between the Office of Audit and Investigations (OAI) and the Ethics Office. The policy has further been revised to clarify that personnel on UNDP-issued contracts who are assigned to work for other United Nations agencies shall not be covered by UNDP’s PaR Policy, but will instead fall under their respective agency’s applicable rules and policies.
| 10/12/2021 | Ethics | 10/12/2021 | | |
| Termination of Appointment | | The Termination of Appointment policy is now available in French. To access the document, click on the French language tab.
| 08/12/2021 | Human Resources Management | 08/12/2021 | | |
| Annual Leave | | The Annual Leave policy is now available in French. To access the document, click on the French language tab.
| 07/12/2021 | Human Resources Management | 07/12/2021 | | |
| Opening and Closing of Bank Accounts | | The Opening and Closing of Bank Accounts policy is now available in French. To access the document, click on the French language tab.
| 06/12/2021 | Financial Resources Management | 06/12/2021 | | |
| Management of Cash Planning/Forecasting of Cash Flows | | The Management of Cash Planning/Forecasting of Cash Flows policy is now available in French. To access the document, click on the French language tab.
| 06/12/2021 | Financial Resources Management | 06/12/2021 | | |
| Handling of Cash and Receipts Treasury | | The Handling of Cash and Receipts Treasury policy is now available in French. To access the document, click on the French language tab.
| 06/12/2021 | Financial Resources Management | 06/12/2021 | | |
| Procurement of Banking Services | | The Procurement of Banking Services policy is now available in French. To access the document, click on the French language tab.
| 06/12/2021 | Financial Resources Management | 06/12/2021 | | |
| Service Contracts | | The Service Contracts policy is now available in French. To access the document, click on the French language tab.
| 03/12/2021 | Human Resources Management | 03/12/2021 | | |
| Security Policy | | The Security Policy Procedures are now available in French and Spanish. To access the text in these languages, click on the Spanish or French language tab.
| 02/12/2021 | Security | 02/12/2021 | | |
| Absence Management Guidelines | | The Absence Management Guidelines policy is now available in French. To access the document, click on the French language tab.
| 30/11/2021 | Human Resources Management | 30/11/2021 | | |
| Time off for Breastfeeding | | The Time off for Breastfeeding policy is now available in French. To access the document, click on the French language tab.
| 30/11/2021 | Human Resources Management | 30/11/2021 | | |
| Project Petty Cash Fund (PPCF) | | The policy is amended for UNDSS Cash Arrangement by further clarifying the roles and responsibility for PPCF funded from UNDSS Core budget and CO Local Cost Shared Security Budget (LCSSB).
| 30/11/2021 | Financial Resources Management | 30/11/2021 | | |
| Family Relationships | | The Family Relationships policy is now available in French. To access the document, click on the French language tab.
| 30/11/2021 | Administrative Services | 30/11/2021 | | |
| Clearing a Local Presence | | The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab.
| 26/11/2021 | Administrative Services | 26/11/2021 | | |
| Developing a Business Case for Local Presence | | The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.
| 26/11/2021 | Administrative Services | 26/11/2021 | | |
| Plant and Property : Acquisition and Maintenance | | The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.
| 22/11/2021 | Administrative Services | 22/11/2021 | | |
| Acquisition, Renewal and Termination of Premise Leases, | | The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.
| 22/11/2021 | Administrative Services | 22/11/2021 | | |
| Equipment Leases | | The Equipment Leases policy is now available in French. To access the document, click on the French language tab.
| 22/11/2021 | Administrative Services | 22/11/2021 | | |
| Temporary Appointment | | The Temporary Appointment policy is now available in French. To access the document, click on the French language tab.
| 17/11/2021 | Human Resources Management | 17/11/2021 | | |
| Overtime Compensation | | The Overtime Compensation policy is now available in French. To access the document, click on the French language tab.
| 16/11/2021 | Human Resources Management | 16/11/2021 | | |
| Vehicle Management Policy | | The Vehicle Management policy is now available in French. To access the document, click on the French language tab.
| 16/11/2021 | Administrative Services | 16/11/2021 | | |
| Type of Leases and Treatment in UNDP Books | | The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.
| 16/11/2021 | Administrative Services | 16/11/2021 | | |
| Home Leave | | The home leave policy was updated to permanently increase the ceiling of home leave points from 40 to 48 and to clarify that the 7 day minimum stay in home country include both the arrival and departure dates.
| 09/11/2021 | Human Resources Management | 09/11/2021 | | |
| Formulate Programmes & Projects | | New PISC templates have been developed for vertical fund global/regional projects in line with the existing Project Origination SOPs and RACI. The new templates include: 1) a submission form for global or regional teams to use when preparing for the PISC; 2) an assessment template for global or regional projects that will be used to evaluate the project during the PISC meeting. In addition, to ensure consistency, the existing PISC CO submission form and the existing PISC CO assessment template have been updated to align with the new submission form and assessment template for global/regional projects. The One Stop Shop for Vertical Fund Projects has also been updated with the latest links to documents related to vertical fund programming.
| 05/11/2021 | Programme and Project Management | 05/11/2021 | | |
| Partner Personnel Services Agreement | | This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreements from 31 December 2021 to 31 December 2022 instead. This is due to the need to introduce partners to this new modality, and the planning required for the transition, which can only commence towards the end of 2021 giving the implementation a full year at least.
| 03/11/2021 | Human Resources Management | 03/11/2021 | | |
| Security Policy | | The Security Policy is now available in French and Spanish. To access the document in these languages, click on the Spanish or French language tab.
| 03/11/2021 | Security | 03/11/2021 | | |
| Enterprise Risk Management | | The ERM policy was updated to 1) modify risks-sub categories and 2) launch UNDP’s Risk Appetite Statement (RAS) which aims to create a risk-enabled culture within UNDP, where risk-based decisions are taken, and opportunities are pursued according to the needs and circumstances of the project or programme, our development partners, and the resources and skills available.
| 29/10/2021 | Accountability | 29/10/2021 | | |
| Harmonized Conceptual Funding Framework and Cost Recovery Methodology | | Paragraph 15 (b) of the policy has been updated with the links in Step 3.2 of Formulate Development Projects procedures and in Step 1.1 of ‘Formulate Development and Institutional Effectiveness Project’ procedures of the Formulate Programmes & Projects policy. The links provide guidance on what are the direct costs and indirect costs that should be included as part of the project budget. This is ‘Prepare Fully Costed Budgets for Projects’ and ‘Annex 1’.
| 28/10/2021 | Financial Resources Management | 28/10/2021 | | |
| Other Travel Allowances and Expenses | | Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.
| 25/10/2021 | Administrative Services | 25/10/2021 | | |
| Procurement Methods | | The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 23/10/2021 | Procurement | 23/10/2021 | | |
| Formulate Programmes and Projects | | The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.
| 21/10/2021 | Programme and Project Management | 21/10/2021 | | |
| Formulate Programmes and Projects | | The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.
| 11/10/2021 | Programme and Project Management | 11/10/2021 | | |
| Security Clearance | | The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.
| 07/10/2021 | Administrative Services | 07/10/2021 | | |
| Salary Advance | | The Salary Advance policy is now available in French. To access the document, click on the French language tab.
| 06/10/2021 | Human Resources Management | 06/10/2021 | | |
| Construction Works | | Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.
| 06/10/2021 | Procurement | 06/10/2021 | | |
| Dependency Status and Allowances | | The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.
| 05/10/2021 | Human Resources Management | 05/10/2021 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are: 1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;
2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n); 3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l); 4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7; 5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);
| 28/09/2021 | Financial Resources Management | 28/09/2021 | | |
| Contract Face Sheet on Behalf of a UN Entity | | The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID: POPP-11-2485.
| 24/09/2021 | Procurement | 24/09/2021 | | |
| Danger Pay | | Danger pay amounts for internationally-recruited and locally-recruited staff members have been updated to align with the danger pay amounts approved by the ICSC as of 1 January 2021. The Danger Pay policy is now available in French. To access the content, click on the French language tab.
| 21/09/2021 | Human Resources Management | 21/09/2021 | | |
| Disposal and Write-Off (Furniture and Equipment), | | The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.
| 21/09/2021 | Administrative Services | 21/09/2021 | | |
| Acquisition and Maintenance (Furniture and Equipment), | | The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.
| 21/09/2021 | Administrative Services | 21/09/2021 | | |
| Electronic Funds Transfer Standards, | | The Electronic Funds Transfer Starndards policy has been updated with editorial changes on paragraphs 1, 9, 10 and 13.
| 20/09/2021 | Information and Communications Technology | 20/09/2021 | | |
| Management for the Provision of Services (MPS) | | The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19. | 20/09/2021 | Financial Resources Management | 20/09/2021 | | |
| Formulate Programmes & Projects | | GEFand GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following: - Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
- -Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.
| 17/09/2021 | Programme and Project Management | 17/09/2021 | | |
| Corporate Purchasing Card | | The policy has been updated to reflect the following changes: - Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
- The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.
- Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.
| 17/09/2021 | Administrative Services | 17/09/2021 | | |
| UNDP Service Level Agreement (SLA) template | | The UNDP Service Level Agreement (SLA) template has been updated as follows:
• Clause 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery.
• Clause 4 & 5 has been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services. The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services.
• Clause 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement.
• Clause 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e. a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client.
• Clause 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.
| 08/09/2021 | Financial Resources Management | 08/09/2021 | | |
| Establishment and Use of Electronic Banking Systems | | The SOP for e-banking has been updated with version 3 which contains the most current processes aligning with the clustered finance functions in the GSSU.
| 08/09/2021 | Financial Resources Management | 08/09/2021 | | |
| Business Continuity Management policy | | The Business Continuity Management policy is now available in French. To access the document, click on the French language tab.
| 02/09/2021 | Accountability | 02/09/2021 | | |
| Cost Recovery from Other Resources - GMS | | Updated the links on the Related Policies section. Updated links on step 2 of the Procedures table. Added template for inter-office memorandum on step 3 of the Procedures table.
| 27/08/2021 | Financial Resources Management | 27/08/2021 | | |
| Multiple Funding Lines for Positions | | The Multiple Funding Lines for Positions policy has been updated with the recently published Project Costing and Planning, and Paying for Delivery Enabling Services policies.
| 26/08/2021 | Financial Resources Management | 26/08/2021 | | |
| Inventory Management | | The Inventory Management policy is now available in French. To access the document, click on the French language tab.
| 23/08/2021 | Financial Resources Management | 23/08/2021 | | |
| Planning and Paying for Delivery Enabling Services to Projects | | The procedure tables (step 1) on the page have been modified to align with Prepare Fully Costed Budgets for Projects and Planning and Paying for Delivery Enabling Services content. A link to Stand-Alone DPC project is removed as it is now regulated as Annex 1 of "Planning and Paying for Delivery Enabling Services .
| 23/08/2021 | Financial Resources Management | 23/08/2021 | | |
| Non-Core Contributions | | The Non-Core Contributions policy is now available in French. To access the document, click on the French language tab.
| 03/08/2021 | Financial Resources Management | 03/08/2021 | | |
| Evaluation of Offers | | The Preliminary Examination Template – for RFPs and ITBs is now available in French (POPP-11-3584).
| 27/07/2021 | Procurement | 27/07/2021 | | |
| Bring Your Own Device and Acceptable Usage of ICT Resources | | The main Bring Your own Devices and Acceptable Usage of ICT Resources policy changes are as follows: - Making undp.org email mandatory to all UNDP personnel;
- Prohibiting access to malicious hacking/cybercriminal websites and websites which contravene UN values;
- A clearer naming convention for emails addresses;
- Introduction of a new state of the art password policy, using sentences, and safe logon procedures.
These changes will also close a 2020 UNBOA recommendation. | 01/07/2021 | Information and Communications Technology | 01/07/2021 | | |
| Security | | The revised UNDP Security Policy and procedures outline UNDP’s Security Framework within the United Nations Security Management System (UNSMS) and provides UNDP managers and personnel with guidance and tools to manage day to day security related matters. The policy aligns with recent UNSMS policy updates and enables UNDP to achieve its goals as established in the UNDP Strategic Plan and is in line with the UNSMS mission statement of ensuring the security of UNDP, UNV and UNCDF personnel, premises, assets and operations.
| 30/06/2021 | Security | 30/06/2021 | | |
| Programme and Project Management | | | 29/06/2021 | Programme and Project Management | 29/06/2021 | | |
| Procurement Methods | | Direct Contracting provision 73.vi. of the Procurement Methods policy was added to align with UNDP's Financial Rules and Regulations.
| 23/06/2021 | Procurement | 23/06/2021 | | |
| Programme and Project Management | | | 17/06/2021 | Programme and Project Management | 17/06/2021 | | |
| Appraise and Approve | | | 15/06/2021 | Programme and Project Management | 15/06/2021 | | |
| Formulate Programmes and Projects | | Effective January 10, 2019, an updated template for the UNDP GEF Initiation Plan to programme the PPG received from the GEF has been uploaded and linked in step 2.2 OPT of the Formulate Development Projects procedures. This is effective for all PIFs approved as of GEF June work programme 2019.
| 15/06/2021 | Programme and Project Management | 15/06/2021 | | |
| Formulate Programmes and Projects | | Effective April 30, 2021, a new time tracking system has been developed to be applied by UNDP personnel designated to provide oversight services on the Vertical Fund (GEF Family of Funds, GCF, and AF) financed projects. The system is designed to track time spent on providing vertical fund-specific Project Cycle Management Services (PCMS) and vertical fund related Corporate Activities. These services are defined by the Council and Board of the GEF, GCF and AF, respectively and include oversight services to ensure that project execution (by the Implementing Partner) meets the standards and requirements of the respective vertical funds and UNDP Policies and Procedures. Details are further outlined in the Guidance Note, which is linked in step 1.1 ALT of the Formulate Development Projects procedures.
| 15/06/2021 | Programme and Project Management | 15/06/2021 | | |
| Internal Control Framework | | The purpose of the Internal Control Framework (ICF) policy is to help UNDP achieve its goals and to provide accountability for its activities. An effective internal control system provides reasonable assurance to UNDP regarding the achievement of its objectives in the following categories: - Promotion of orderly, ethical, economical, efficient and effective operations;
- Meeting accountability obligations by making available reliable and relevant internal and external financial and non-financial information, through the maintenance of proper records and information flows;
- Safeguarding resources from inappropriate use, loss, or damage due to waste, abuse, mismanagement, errors, fraud and irregularities;
- Compliance with applicable regulations, rules and internal policies.
The Operational Guide to the Internal Control Framework supplements the Internal Control Framework (ICF) policy to bring together the main existing prescriptive content within the Programme and Operations Policies and Procedures (POPP) with respect to internal controls, and help UNDP offices implement effective internal controls. It draws upon acknowledged international best practices, while taking into account the characteristics of UNDP.
| 11/06/2021 | Accountability | 11/06/2021 | | |
| National Personnel Services Agreement | | The National Personnel Services Agreement (NPSA) is a new policy intended to improve and align the conditions of national personnel globally. It provides for inclusion of NPSA holders through access to training, learning and career opportunities, and provides for a fair and consistent set of benefits equal to all NPSA holders globally in terms of annual leave, sick leave, lump sum towards pension schemes of choice, possibility for commutation of annual leave to cash, to mention a few. It also provides for a lighter administration of contracts, for example, by using existing salary-setting methodologies to minimize administration, but also to ensure consistent levels of classification across all modalities.
| 01/06/2021 | Human Resources Management | 01/06/2021 | | |
| Planning and Paying for Delivery Enabling Services to Projects | | “Planning and Paying for Delivery Enabling Services to Projects” replaces the previously issued POPP Direct Project Costing (DPC) and Attribution of DPC Through a Stand-Alone Project to provide clear and concise guidance on how to plan and pay for UNDP services to its projects.
| 01/06/2021 | Financial Resources Management | 01/06/2021 | | |
| Project Petty Cash Fund (PPCF) | | An explanatory note was added to clause 1 of the Project Petty Cash Fund (PPCF) policy for the “Support to NIM” implementation.
| 30/04/2021 | Financial Resources Management | 30/04/2021 | | |
| Project Cash on Hand for DIM Projects (PCH) | | An explanatory note was added to clause 1 of the Project Cash on Hand for DIM Projects (PCH) policy for the “Support to NIM” implementation.
| 30/04/2021 | Financial Resources Management | 30/04/2021 | | |
| Formulate Programmes and Projects | | The Vertical Funds Needs Assessment Tool (VF-NAT), as well as a VF NAT user guide and an FAQ file have been added under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The VF-NAT has been developed as a part of the OAI GEF audit management actions. The VF-NAT will be piloted between May-Dec 2021 when new VF programming requests are received. After the pilot phase, following a review and refinement, the tool will be rolled out in support of VF programming, in conjunction with the IWP process for 2022.
| 30/04/2021 | Programme and Project Management | 30/04/2021 | | |
| Individual Contract | | | 30/04/2021 | Procurement | 30/04/2021 | | |
| Visas at Headquarters (New York) | | The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.
| 28/04/2021 | Administrative Services | 28/04/2021 | | |
| Quality Standards for Programming | | The paragraph on programming principles has been updated to reflect UNDP’s five programming principles: Leave No One Behind, Human Rights, Gender Equality and Women’s Empowerment, Sustainability and Resilience and Accountability.
| 19/04/2021 | Programme and Project Management | 19/04/2021 | | |
| Formulate Programmes and Projects | | The policy has been updated to include a clause for projects where UNDP plans to engage with the non-UN security sector that the UN's Human Rights Due Diligence Policy (HRDDP) applies which aims to ensure UNDP does not provide support to entities committing grave violations of international humanitarian, human rights and refugee law. The Formulate Development Projects procedures have been updated to include the UNDP HRDDP Implementation Framework Tool as a risk assessment tool if UNDP plans to engage with the non-UN security sector.
| 15/04/2021 | Programme and Project Management | 15/04/2021 | | |
| UN Travel Documents and National Passport | | The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued a "Standard Operating Procedure for the Issuance of United Nations Travel Documents" (SOP). This SOP supersedes the 2012 edition of "The Guide to the Issuance of United Nations Travel Documents" (the Guide) as of 1 April 2021. Due to constantly evolving security situations, the list of common criteria for exceptions that were previously applied (Section D, paragraph 10 of the Guide) no longer apply. Under the revised procedures RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS. The form to request the cancelation of a UNLP (TTS.7) has been updated by TTS.
| 09/04/2021 | Administrative Services | 09/04/2021 | | |
| Individual Contract | | | 05/04/2021 | Procurement | 05/04/2021 | | |
| ICT Standards Policy | | The ICT Standards policy, formerly known as Minimum Standards for ICT Infrastructure and Telecommunications, has been updated to include the following: - Overall review and update of the policy
- User equipment standards update
- Standard software section update
- Electronic signature section added
| 22/03/2021 | Information and Communications Technology | 22/03/2021 | | |
| Partnerships | | | 12/03/2021 | Partnerships | 12/03/2021 | | |
| Procurement | | | 11/03/2021 | Procurement | 11/03/2021 | | |
| Fellowship | | The following templates are now available in the POPP library and linked in the Fellowship policy and procedures: | 04/03/2021 | Human Resources Management | 04/03/2021 | | |
| Revenue Management for Joint Programming | | The Revenue Management for Joint Programming policy is now available in French. To access the document, click on the French language tab.
| 03/03/2021 | Financial Resources Management | 03/03/2021 | | |
| Probation upon Appointment | | Following the approval by the Administrator of the decision to implement two-year renewal cycles for Fixed-Term Appointments, BMS/OHR is introducing a supporting measure to ensure that all new staff on initial fixed term appointments of more than one year are subject to a probation period prior to being confirmed in their positions. The probationary period will allow UNDP to manage the relationship more flexibly, so that managers can address problems, if any, before confirming a new staff member into a two-year appointment. Furthermore, it focuses managers’ attention on the first year of employment of a new staff member so that they provide the clear guidance which underpins a successful start in a new position in UNDP.
Under the proposed policy, the probation period will give managers the opportunity to assess new staff members on the job, over a period of 10 months before deciding to either confirm or terminate the appointment. In certain circumstances, the probationary period can also be extended for up to 6 months. The policy will take effect on 1 March 2021.
| 01/03/2021 | Human Resources Management | 01/03/2021 | | |
| Performance Management and Development | | The Performance Management and Development policy was amended to include reference to the Probation upon Appointment policy, which will apply to initial appointments of more than one year.
| 01/03/2021 | Human Resources Management | 01/03/2021 | | |
| UN Agency Services | | The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.
| 26/02/2021 | Financial Resources Management | 26/02/2021 | | |
| Service Clearance Account (SCA), Charging, Billing and Fee Collection | | The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.
| 26/02/2021 | Financial Resources Management | 26/02/2021 | | |
| Acquisition and Maintenance (Furniture and Equipment) | | A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.
| 25/02/2021 | Administrative Services | 25/02/2021 | | |
| Financial Closure of Development Projects | | | 23/02/2021 | Financial Resources Management | 23/02/2021 | | |
| Procurement Oversight and Procurement Review Committees | | The Procurement Oversight and Procurement Review Committees policy was updated to reflect the streamlining of direct review for ACP/RACP Chairs that was approved in 2018 by BMS.
| 23/02/2021 | Procurement | 23/02/2021 | | |
| Individual Contract | | Changes made to the Individual Contract policy are in alignment with similar changes in United Nations Security Management System (UNSMS) policies. With the abolishment of the Security Level System and replacement with the Security Risk Management (SRM) methodology, relevant security related insertions in the policy have been modified. These insertions include replacing terminologies on “Security Levels” with “Security Risks”, including ICs within the security warden system as per UNSMS applicability policy, and local UNSMS arrangements, including “evacuation procedures” as a “risk avoidance” measure, and including IC’s personal responsibility to submit Security Clearance requests via the TRIP platform prior to travel.
| 16/02/2021 | Procurement | 16/02/2021 | | |
| International Personnel Services Agreement | | The International Personnel Services Agreement (IPSA) is a new policy which fills a gap in existing contractual modalities related to project-based international personnel.
| 15/02/2021 | Human Resources Management | 15/02/2021 | | |
| Partner Personnel Services Agreement | | The Partner Personnel Services Agreement (PPSA) is a new policy to standardize HR services to partners and expand UNDP’s service catalogue.
| 15/02/2021 | Human Resources Management | 15/02/2021 | | |
| Vehicle Management | | | 15/02/2021 | Administrative Services | 15/02/2021 | | |
| Administrative Services | | | 11/02/2021 | Administrative Services | 11/02/2021 | | |
| Formulate Programmes and Projects | | A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP (POPP-11-3484) has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.
| 11/02/2021 | Programme and Project Management | 11/02/2021 | | |
| Special Conditions for Cloud Computing | | The new Special Conditions for Cloud Computing (POPP-11-3476) has been uploaded to the POPP templates library. When procuring Software as a Service (SaaS), the procurement is exclusively for the right to access the services. In this context Business Units shall use the Face Sheet for Goods and Services (POPP-11-2483) AND the Special Conditions for Cloud Computing (POPP-11-3476) shall apply to the contract in addition to the General Terms and Conditions for Contracts (the “General Conditions”) (POPP-11-2493). In case of conflict between the General Conditions and the Special Conditions, the Special Conditions shall take precedence.
| 10/02/2021 | Procurement | 10/02/2021 | | |
| Purchase Orders (Commitments, Maintenance and Closure) | | Minor updates were made to the Purchase Orders (Commitments, Maintenance and Closure) policy to specify that duty travel expenses are not committed via PO.
| 08/02/2021 | Financial Resources Management | 08/02/2021 | | |
| Administrative Services | | | 05/02/2021 | Administrative Services | 05/02/2021 | | |
| Creating and Approving Vendors | | The Vendor Management SOP for clustered COs has been thoroughly reviewed and revised in conjunction with the new SOP for Vendor Management - Non-Clustered Country Office announced by the BMS director on 18 July 2020. The SOP incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists in detail, and quarterly maintenance of vendor records. The SOP is effective as of 1 February 2021.
| 01/02/2021 | Financial Resources Management | 01/02/2021 | | |
| Programme and Project Management | | The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions. The changes can be found on the following PPM pages: | 01/02/2021 | Programme and Project Management | 01/02/2021 | 0 | |
| Commercial Air Travel Safety Guidelines | | In line with the UNSMS Commercial Air Travel Safety Policy requiring that each UNSMS entity establishes an internal mechanism in its decision-making process to determine whether an air operator should be used for the official travel of their personnel, the UNDP Commercial Air Travel Safety Guidelines have been revised in alignment to the revision of the UNSMS policy. The guidelines further define the role of UNDP Managers approving air travel of UNDP personnel, clarifies responsibilities, and introduces the ad-hoc approval process for the use of commercial air operators, in addition to time-limited blanket authorization approval process of a commercial air operator, not included in the UNDP global booking list.
| 31/01/2021 | Security | 31/01/2021 | | |
| Direct Payments | | The updated Direct Payments policy is now available. The summary of the major changes and their implication on UNDP Offices are as follows: - Clarification has been made in para 2 that direct payments must be performed through an approved FACE form, requesting UNDP to make payment directly to the vendor on behalf of the Partner, and the Implementing Agent code must be the Partner’s code;
- Clarity has been added for non-local currency denominated payments to national implementation projects in para 8 which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06;
- Clarification has been added on reviews of FACE form, including the list of red flags in para 12 and 13 that potential signs of fraud or misuse of funds shall be observed, reviewed, investigated and documented. Direct payment should not be processed until the potential red flags are fully investigated and confirmed to be valid;
- Procedures offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, has been added in para 14.
| 29/01/2021 | Financial Resources Management | 29/01/2021 | | |
| Direct Payments | | The Direct Payments policy and procedures have been further updated as follows: Guidance has been added to Para 2 on the ICE template. ICE template guidance has been added to procedure step 1. Fraud red-flags guidance have been added to procedure step 9.
| 29/01/2021 | Financial Resources Management | 29/01/2021 | | |
| Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions | | Publishing errors in the policy have been corrected.
| 27/01/2021 | Administrative Services | 27/01/2021 | | |
| Software License and Services Agreement | | The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).
| 19/01/2021 | Procurement | 19/01/2021 | | |
| US Letter of Credit (LOC) Agreements | | The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows: - For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.
- The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for a USAID Grant.
| 19/01/2021 | Financial Resources Management | 19/01/2021 | | |
| Safe Management | | Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.
| 18/01/2021 | Financial Resources Management | 18/01/2021 | | |
| Programme and Project Management | | | 15/01/2021 | Programme and Project Management | 15/01/2021 | | |
| Internal Control Framework | | Updates to the ICF Operational Guide provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.
| 15/01/2021 | Accountability | 15/01/2021 | | |
| Private Sector Partnerships | | The 2020 MoU templates are now available in English, French, and Spanish. They are linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page.
| 13/01/2021 | Partnerships | 13/01/2021 | | |
| Individual Contract | | The Security Charges to Individual Contracts policy is now available in French. The document is linked under related policies on the Individual Contract page, section 2.0.
| 12/01/2021 | Procurement | 12/01/2021 | | |
| General Considerations of Contracting | | The General Considerations of Contracting policy is now available in French. To access the document, click on the French language tab.
| 12/01/2021 | Procurement | 12/01/2021 | | |
| Engaging CSO/NGO as a Responsible Party | | The Engaging CSO/NGO as a Responsible Party policy is now available in French. To access the document, click on the French language tab.
| 12/01/2021 | Procurement | 12/01/2021 | | |
| Non-Core Contributions | | The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 11/01/2021 | Financial Resources Management | 11/01/2021 | | |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | | The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.
| 08/01/2021 | Financial Resources Management | 08/01/2021 | | |
| Procurement | | The following policies are available in French. To access the content, click on the French language tab of the respective policy page:
| 08/01/2021 | Procurement | 08/01/2021 | | |
| Handling of Cash and Receipts Treasury | | Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.
| 07/01/2021 | Financial Resources Management | 07/01/2021 | | |
| Internship | | The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0.
| 05/01/2021 | Human Resources Management | 05/01/2021 | | |
| Mobility | | As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to: - Enable more effective and efficient staff mobility within UNDP;
- Ensure that staff moves are managed strategically and that each established position is continuously filled;
- Create opportunities for career development and continuous learning, as part of an integrated employee experience, through multi-directional moves driven both by business needs and staff aspirations;
- Strengthen UNDP's ability to attract and retain a diverse and dynamic world-class global workforce that will effectively meet the Organization's current and future operational needs.
UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility. The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational. The policy also outlines arrangements for: - Moves of staff in rotational positions, which are proposed to be managed through a corporate centrally managed Annual Rotation Exercise (ARE). There will be two types of AREs – for positions sourced from the Candidate Pools and for all other rotational positions; and
- Moves of staff in non-rotational positions, which are proposed to be managed mainly through a regular recruitment process.
The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS. | 01/01/2021 | Human Resources Management | 01/01/2021 | | |
| Career Transitions | | The policy will take effect on 1 January 2021.
| 01/01/2021 | Human Resources Management | 01/01/2021 | | |
| Social and Environmental Standards | | The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.
| 01/01/2021 | Programme and Project Management | 01/01/2021 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The updated HACT POPP is now available. The summary of the major changes and their implication on UNDP Offices are: - Revision of the micro assessment threshold from $300k per programme cycle to $150k per annum (for partners already engaged in 2021 where the assessment cannot be performed because implementation is already underway, offices should upload a Note to File confirming the experience so far with the partner has not highlighted any risks that warrant a change in the implementation or cash transfer modality) and follow the prescriptive guidelines for non-assessed partners;
- The approved micro assessment and assurance activity plans (generated from the HACT SharePoint site) should be uploaded to the site semi-annually no later than end of February and end of July every year have been added in para 27 (m);
- Written approval of the Head of Office for cash transfers up to $150k issued to non-assessed partners who meet the threshold; written approval of the respective bureau for cash transfers exceeding $150k to none-assessed partners who meet the threshold have been added in para 27 (e);
- The frequency of submitting Assurance plans has been changed from annually to semi-annually, being no later than the end of February and July of every year, has been added in para 40 (a). This will ensure continuous monitoring and revision of assurance plans;
- Regarding spot checks, offices are now required to conduct the spot checks for Partners with actual expenditures incurred and reported exceeding $50,000 per year. This is indicated in para 6 and 40;
- Spot checks may be performed by qualified, experienced UNDP staff who are independent of the project for Partners below the micro assessment threshold ($150,000 per annum). However, the staff would need to obtain clearance in writing by their respective bureaus after confirmation of their experience, qualification and independence to the project;
- A revision to the frequency of audits has been added in para 6 and Table 2 where Partners that are risk rated “Low” and “Medium”, an internal control audit should be conducted at least once every other year if annual expenditure exceeds $200,000 per year. For Partners that are risk rated “Significant” and Unassessed Partners, financial audits should be conducted every year when expenditures exceed $200,000 per year. For Partners that are “High” risk rated, OFM’s written clearance is required to engage and issue cash transfers to the partner; otherwise DIM audit guidelines apply if Direct Implementation or Full Country Office Support to NIM is selected.
| 01/01/2021 | Financial Resources Management | 01/01/2021 | | |
| Human Resources Management | | | 31/12/2020 | Human Resources Management | 31/12/2020 | | |
| Business Continuity Management | | The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 31/12/2020 | Accountability | 31/12/2020 | | |
| Managing Partnerships | | The Managing Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 31/12/2020 | Partnerships | 31/12/2020 | | |
| Human Resources Management | | | 22/12/2020 | Human Resources Management | 22/12/2020 | | |
| Appraise and Approve | | The GEF-DOA agreement template has been uploaded to POPP and linked in procedure step 2.1 VERT for Development Projects. For GEF-funded projects, a Delegation of Authority agreement must be signed by the Resident Representative and Regional Bureau Director before the Project Document can be signed.
| 18/12/2020 | Programme and Project Management | 18/12/2020 | | |
| Multiple Funding Lines for Positions | | | 17/12/2020 | Financial Resources Management | 17/12/2020 | | |
| Direct Project Costs (DPC) | | | 17/12/2020 | Financial Resources Management | 17/12/2020 | | |
| Authorizing Official Business Travel | | The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.
| 11/12/2020 | Administrative Services | 11/12/2020 | | |
| GMS Fee Set-up and Collection | | Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent hyperlink to the actual average GMS PowerBI report, derived from actual GL expenses posted to projects. The hyperlink appears in the Explanatory Notes column of the Step 6.
| 11/12/2020 | Financial Resources Management | 11/12/2020 | | |
| Multiple Funding Lines for Positions | | | 07/12/2020 | Financial Resources Management | 07/12/2020 | | |
| Direct Project Costs (DPC) | | | 07/12/2020 | Financial Resources Management | 07/12/2020 | | |
| Direct Cash Transfers and Reimbursements | | The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are: - Clarification has been made that NEX Advances can only be made to Partners, and not to responsible parties in full NIM projects.
- Clarity has been added for non-local advances to national implementation projects in paragraph 9, which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06.r.
- Added clarification that Partners may open a separate bank account for receiving and managing UNDP advances where deemed necessary.
Procedures which offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, have been added.
| 01/12/2020 | Financial Resources Management | 01/12/2020 | | |
| Direct Cash Transfers and Reimbursements | | The Direct Cash Transfers and Reimbursements policy and procedures have been further updated as follows: Guidance has been added to Para 4 on the ICE template. Guidance has been added to Paras 22 and 23 on fraud red-flags. ICE template guidance has been added to procedure step 5.
| 01/12/2020 | Financial Resources Management | 01/12/2020 | | |
| Pipeline and Revenue Management | | The following policies and relevant procedures and guidance notes were updated based on the previously announced accounting policy changes for contributions: - Core Contributions
- Government Contribution to Local Office Costs (GLOC) from LIC and MIC
- Non-Core Contributions
- Revenue Management for Joint Programming
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- US Letter of Credit (LOC) Agreements
The summary of the changes and their implication on UNDP Offices are: - With a few exceptions, the announced accounting policy changes for contributions, require the full revenue, including for future periods, to be recorded in the year an agreement/or other binding document is signed and not upon the receipt of cash.
- The recording of the revenue in Atlas remains with the GSSU Revenue team. UNDP Offices are required to submit the signed agreements to the GSSU within 1 week after an agreement is signed via the Service Request Portal : https://undp.custhelp.com/app/main.
- The policy revision did not change the ability for UNDP Offices to spend or enter into commitments in Atlas which is still dependent on funds being received (except for USAID Letters of Credit where the current process of enabling the spending ability in Atlas remains unchanged). As is currently the case, UNDP Offices can only incur expenditures or enter into commitments upon receipt of funds or by following budget override procedures outlined in the UNDP's Risk Management Guidelines.
- For UNDP Offices receiving funding from MPTF, in the past UNDP Offices have been submitting the signed disbursement notifications to GSSU but going forward, the full approved amount committed to UNDP should be provided. Therefore, UNDP Offices should provide the signed Project Document (ProDoc) and the Steering Committee minutes that reflects fully the approved amount for UNDP and not just what is being disbursed in the next tranche.
- Country Offices are required to submit signed amendment agreements/ letters/amendments within 1 week of signing the agreements/amendment to GSSU so that the revenue can be recorded or adjusted accordingly.
- At the end of every year, the Head of Office will be required to certify in the annual assertion that all signed agreements/amendments to agreements have been submitted to GSSU on a timely basis prior to the closure of the financial ledgers. This will help ensure that UNDP revenue is captured in a timely manner as any late submission of these documents poses a significant management reporting risk and audit risk as revenue will not be reported accurately in the UNDP financial statements, including quarterly financial statements.
- For the POPP on Government Contributions to Local Office Costs (GLOC) from Low and Middle Income Countries (LIC and MIC), a new GL account (i.e. GLOC – Gov contr Locl Cost Future – 51017) was created to track cases, if and when host governments settle their cash targets in advance, especially when a multi-year target is successfully negotiated.
| 19/11/2020 | Financial Resources Management | 19/11/2020 | | |
| Construction Works | | The Construction Works policy and Guidance Note (POPP-11-3373) are available in Spanish. To access the content, click on the Spanish language tab.
| 18/11/2020 | Procurement | 18/11/2020 | | |
| Individual Contract | | The Consultancy Duration and Daily Fee Approval Form (POPP-11-3371) is now linked to the Individual Contract policy in clauses 18, 28, and 40.
| 17/11/2020 | Procurement | 17/11/2020 | | |
| Internal Control Framework | | The Operational Guide to the ICF is now available in French. To access the document, click on the French language tab.
| 13/11/2020 | Accountability | 13/11/2020 | | |
| UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct | | The UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct is available in Spanish. To access the document, click on the Spanish language tab.
| 11/11/2020 | Human Resources Management | 11/11/2020 | | |
| Multiple Funding Lines for Positions | | The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.
| 06/11/2020 | Financial Resources Management | 06/11/2020 | | |
| Direct Project Costs | | The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Direct Project Costs policy page.
| 06/11/2020 | Financial Resources Management | 06/11/2020 | | |
| Construction Works | | The Construction Works policy and accompanying Guidance Note have been updated to reflect that Resident Representatives are authorized to approve project documents with works up to the standard delegation of procurement authority. Additionally, the template, Request for Approval or Delegation for Project Document that includes Construction Works (POPP-11-3360), has been linked in clause 23 of the policy. Business Units shall utilise this template to obtain the necessary approvals for works projects.
| 05/11/2020 | Procurement | 05/11/2020 | | |
| Construction Works | | The French Construction Works policy and Guidance Note (POPP-11-3352) are available in French. To access the content, click on the French tab.
| 28/10/2020 | Procurement | 28/10/2020 | | |
| Request for Quotation Template | | The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network. The RFQ is linked in clause 4.b. of the Solicitation policy and in clause 29 of the Procurement Methods policy. | 22/10/2020 | Procurement | 22/10/2020 | | |
| Project Petty Cash Fund (PPCF) | | The Project Petty Cash Fund (PPCF) policy has been simplified as follows:
Elimination of HQ Treasury approval for multiple PPCF, as long as the total amount of all PPCFs for CO remains within the prescribed limit of $2500. Clarification on approval process on PPCF issued for UNDSS funded from the core budget and shared budget.
| 21/10/2020 | Financial Resources Management | 21/10/2020 | | |
| Internal Control Framework | | The Operational Guide to the ICF is now available in Spanish. To access the document, click on the Spanish language tab.
| 16/10/2020 | Accountability | 16/10/2020 | | |
| The Long Term Agreements (LTAs) and Cooperation with UN Entities | | The Long Term Agreements (LTAs) and Cooperation with UN Entities policy is now available in French. To access the document, click on the French language tab.
| 12/10/2020 | Procurement | 12/10/2020 | | |
| Financial Closure of Development Projects | | | 12/10/2020 | Financial Resources Management | 12/10/2020 | | |
| Pass-through Fund Management: UNDP as a participating UN organization | | The Pass-Through Fund Management when UNDP as Participating UN Organization policy is available in French. To access the document, click the French language tab.
| 09/10/2020 | Financial Resources Management | 09/10/2020 | | |
| Fellowship | | The Fellowship policy establishes a framework which allows UNDP to implement its own fellowship initiatives (corporate fellowships) and partner with academic and other institutions, such as international organisations, international financial institutions, foundations, national scholarship programmes and the private sector (sponsoring entities). Furthermore, the responsibilities of both UNDP and a sponsoring entity are clarified. The policy also establishes the basic principles to be followed when UNDP decides to fund a fellowship initiative. Until further notice, all fellowships initiatives will be reviewed by TAPP/OHR prior to implementation.
| 01/10/2020 | Human Resources Management | 01/10/2020 | | |
| Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government | | The Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government policy is now available in Spanish. To access the document, click on the Spanish language tab. | 28/09/2020 | Financial Resources Management | 28/09/2020 | | |
| Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) | | The Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) policy is now available in Spanish. To access the document, click on the Spanish language tab. | 28/09/2020 | Financial Resources Management | 28/09/2020 | | |
| Revenue Management for Joint Programming | | The Revenue Management for Joint Programming policy is now available in Spanish. To access the document, click on the Spanish language tab. | 28/09/2020 | Financial Resources Management | 28/09/2020 | | |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | | Paragraph 16 was added to the Government Contribution to Local Office Costs (GLOC) from LIC and MIC policy. The paragraph was added to reflect decisions adopted by the Executive Board during the second regular session in 2020. GLOC contributions are a major funding source for country offices' core institutional budgets, and their utilization is subject to UNDP Financial Regulations and Rules. The Executive Board (EB decision 2020/14) recognizes the importance of host government contributions to UNDP local offices costs, and encourages UNDP to work with the respective governments to agree, where possible, to annual and multi-year contributions. | 24/09/2020 | Financial Resources Management | 24/09/2020 | | |
| Long Term Agreements (LTAs) and Cooperation with UN Entities | | | 09/09/2020 | Procurement | 09/09/2020 | | |
| Framework of Accountability for Security Policy (French) | | The Framework of Accountability for Security policy is now available in French. To access the document, click on the French language tab.
| 02/09/2020 | Security | 02/09/2020 | | |
| Framework of Accountability for Security Policy (Spanish) | | The Framework of Accountability for Security policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 02/09/2020 | Security | 02/09/2020 | | |
| Security | | The UNMSM Operational Guidelines have been added as a related policy. The Guidelines outline budgetary, financial, and procurement procedures for the resources available centrally within UNDP to cover UN Mandated Security Measures (UNMSM). These requirements are undertaken in response to United Nations Security Management System (UNSMS) policy directives and recommendations made within the Security Risk management (SRM) process to ensure security compliance in duty stations. | 18/08/2020 | Security | 18/08/2020 | | |
| UN Travel Documents and National Passport | | The UN Family Certificate Application form has been updated to follow the format of other UN TTS travel forms and is prefaced with instructions for completing the form.
Template POPP ID:PT.39-E - Application for the UN Family Certificate (English) form ( POPP-11-1268).
| 13/08/2020 | Administrative Services | 13/08/2020 | | |
| Designation and Responsibilities of Signatories | | The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab. | 11/08/2020 | Financial Resources Management | 11/08/2020 | | |
| Internal Control Framework | | The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits: 1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019. 2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information. 3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000. 4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include: a. authorising three vendor approvers for large offices with delivery above $50m per year; b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises. 5. Consolidating the list of control functions to be performed by staff within a single section of the ICF. 6. Updates to include new business process services provided by the GSSU.
| 29/07/2020 | Accountability | 29/07/2020 | | |
| Designation and Responsibilities of Signatories | | The Bank Account Signatory control has been updated in the policy and procedures to align with ICF. | 29/07/2020 | Financial Resources Management | 29/07/2020 | | |
| Select Responsible Parties and Grantees | | The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected. | 22/07/2020 | Programme and Project Management | 22/07/2020 | | |
| UN Travel Documents and National Passport | | Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E. Template POPP IDs: 1)Template for Application for UN Certificate (POPP-11-1272)
2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (POPP-11-1256)
3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279)
| 21/07/2020 | Administrative Services | 21/07/2020 | | |
| Internship | | In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed. | 17/07/2020 | Human Resources Management | 17/07/2020 | | |
| Framework of Accountability for Security | | The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content. | 15/07/2020 | Security | 15/07/2020 | | |
| SOP for Vendor Management - Non-Clustered Country Offices | | | 10/07/2020 | Financial Resources Management | 10/07/2020 | | |
| Enterprise Risk Management | | Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence. | 08/07/2020 | Accountability | 08/07/2020 | | |
| Micro-Purchase Canvass Form | | | 08/07/2020 | Procurement | 08/07/2020 | | |
| Innovation Challenges Agreement Template (Company) | | | 07/07/2020 | Procurement | 07/07/2020 | | |
| Innovation Challenges | | The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab. | 07/07/2020 | Procurement | 07/07/2020 | | |
| Procurement | | | 23/06/2020 | Procurement | 23/06/2020 | | |
| Visas at Headquarters (New York) | | The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).
| 15/06/2020 | Administrative Services | 15/06/2020 | | |
| Cost Recovery from Other Sources - GMS | | On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.
A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262). | 11/06/2020 | Financial Resources Management | 11/06/2020 | | |
| Construction Works | | The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries. The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy. | 04/06/2020 | Procurement | 04/06/2020 | | |
| Procurement | | The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
| 03/06/2020 | Procurement | 03/06/2020 | | |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | | The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab. | 03/06/2020 | Financial Resources Management | 03/06/2020 | | |
| Select Responsible Parties and Grantees | | Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)
| 03/06/2020 | Programme and Project Management | 03/06/2020 | | |
| Development Services | | Embedded template for Development Services agreement. (POPP-11-3241).
| 02/06/2020 | Programme and Project Management | 02/06/2020 | | |
| Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | | The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish). | 01/06/2020 | Financial Resources Management | 01/06/2020 | | |
| Supplier Performance Evaluation Form (Spanish) | | | 18/05/2020 | Procurement | 18/05/2020 | | |
| CDR Bridge Navigation Guide | | | 11/05/2020 | Financial Resources Management | 11/05/2020 | | |
| Combined Delivery Report (CDR) | | The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued. | 07/05/2020 | Financial Resources Management | 07/05/2020 | | |
| Direct Implementation (DIM) Modality | | Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued. | 07/05/2020 | Financial Resources Management | 07/05/2020 | | |
| Information Security Policy | | The Electronic Signatures policy has been linked under the 2.0 Related Policies section. | 05/05/2020 | Information and Communications Technology | 05/05/2020 | | |
| Electronic Signatures Policy | | The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties. | 05/05/2020 | Information and Communications Technology | 05/05/2020 | | |
| Sustainable Procurement | | Clause 2 of the policy has been updated to include provisions for human rights, disability inclusiveness and gender in alignment with the United Nations Disability Inclusion Strategy (UNDIS)
| 04/05/2020 | Procurement | 04/05/2020 | | |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | | The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes. | 01/05/2020 | Financial Resources Management | 01/05/2020 | | |
| Contract Management | | The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab. | 27/04/2020 | Procurement | 27/04/2020 | | |
| UNDP Guidelines on the use of P-6 and P-7 level positions | | | 24/04/2020 | Human Resources Management | 24/04/2020 | | |
| UNDP Guidelines on Strategic Placements | | | 24/04/2020 | Human Resources Management | 24/04/2020 | | |
| Gifts Policy | | The Gifts Policy assists UNDP personnel in regulating their conduct when offered gifts or other items, irrespective of value and source in the course of their functions. The policy delineates and formalizes personnel reporting obligations, and distinguishes between obligations related to the receipt of gifts from governmental and non-governmental entities, including whether the gifts are valued below or above USD 30. The policy also provides the Organization with procedures to follow with regards to the recording and disposition of gifts. | 23/04/2020 | Ethics | 23/04/2020 | | |
| Recruitment and Selection | | Paragraph 28 has been updated to clarify the conditions under which a staff member which is seconded to UNDP from his or her government can be renewed. The Policy has also been edited to remove references to the recruitment and selection of Resident Coordinators.
| 23/04/2020 | Human Resources Management | 23/04/2020 | | |
| Special Leave | | Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months.
| 23/04/2020 | Human Resources Management | 23/04/2020 | | |
| Contract Management | | The Amendment Letter template in clause 17 (e) of the Contract Management policy will be used for all amendments for the procurement of goods and services (POPP-11-2475).
| 22/04/2020 | Procurement | 22/04/2020 | | |
| Direct Project Costs (DPC) | | The Direct Project Costs policy is available in French. To access the document, click the French language tab. | 20/04/2020 | Financial Resources Management | 20/04/2020 | | |
| Electronic Funds Transfer Standards | | The Electronic Funds Transfer Standards policy was updated throughout to capture the FGT method of electronic payment and align with current Treasury policies. Outdated content was removed. | 16/04/2020 | Information and Communications Technology | 16/04/2020 | | |
| Cost Recovery from Other Resources - GMS | | A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities. | 15/04/2020 | Financial Resources Management | 15/04/2020 | | |
| Establishment and Use of Electronic Banking Systems | | The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template. | 13/04/2020 | Financial Resources Management | 13/04/2020 | | |
| Human Resources Management | | | 09/04/2020 | Human Resources Management | 09/04/2020 | | |
| Human Resources Management | | | 08/04/2020 | Human Resources Management | 08/04/2020 | | |
| Procurement | | The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 3 of the Shipping and Insurance policy and in the following templates:
Differences between Incoterms 2010 and 2020: - The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
| 27/03/2020 | Procurement | 27/03/2020 | | |
| Performance Management and Development | | The Performance Management and Development policy and procedures have been updated with a view to: - Further strengthening accountability for performance and performance management;
- Enhancing linkages between performance and other human resources management decisions; and
- Further streamlining performance management processes and procedures.
The revision of the policy on PMD is part of a more comprehensive effort to improve the quality of talent management in UNDP and, as such, is closely linked to a series of other initiatives related to performance management (e.g. a new programme on reward and recognition), career management (e.g. talent interviews), succession (e.g. staff selection for key roles) and learning and development. | 27/03/2020 | Human Resources Management | 27/03/2020 | | |
| Financial Resources Management | | The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures: 1. Inventory Management policy (Clause 10 and 11). 2. Receipt of Services procedure table (Step one). 3. Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 4. Combined Delivery Report procedure table [Step one]. 5. Receipt of Goods and Application of Incoterms policy (Clause three). 6. Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 7. Receipt of Goods FOB and Application of Incoterms policy and procedure table (Clause one and step seven).
Differences between Incoterms 2010 and 2020: - The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
| 27/03/2020 | Financial Resources Management | 27/03/2020 | | |
| UNFCU Share Account Management | | The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU. | 19/03/2020 | Financial Resources Management | 19/03/2020 | | |
| Handling of Cash and Receipts Treasury | | Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies. | 19/03/2020 | Financial Resources Management | 19/03/2020 | | |
| Human Resources Management | | | 17/03/2020 | Human Resources Management | 17/03/2020 | | |
| Furniture and Equipment: Acquisition and Maintenance | | The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 64 of the Furniture and Equipment: Acquisition and Maintenance policy, as well as in clause 1 of the Asset Management Atlas User Guide. Differences between Incoterms 2010 and 2020: The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel. The costs now appear centralized in A9/B9 of each Incoterms rule. CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions). CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions). The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation. The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”. The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
| 13/03/2020 | Administrative Services | 13/03/2020 | | |
| Financial Resources Management | | The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page: - Accounts Receivable
| 13/03/2020 | Financial Resources Management | 13/03/2020 | | |
| Financial Resources Management | | The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page: | 05/03/2020 | Financial Resources Management | 05/03/2020 | | |
| Vehicle Management | | To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated. Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.
| 04/03/2020 | Administrative Services | 04/03/2020 | | |
| Financial Resources Management | | | 20/02/2020 | Financial Resources Management | 20/02/2020 | | |
| Multiple Funding Lines for Positions | | | 20/02/2020 | Financial Resources Management | 20/02/2020 | | |
| Direct Project Costs | | | 20/02/2020 | Financial Resources Management | 20/02/2020 | | |
| Administrative Services - Asset Management (Property, Plant and Equipment) | | | 14/02/2020 | Administrative Services | 14/02/2020 | | |
| Intangible Assets: Acquisition, Development and Maintenance | | | 14/02/2020 | Administrative Services | 14/02/2020 | | |
| Acquistion, Renewal and Termination of Premise Leases | | | 14/02/2020 | Administrative Services | 14/02/2020 | | |
| Type of Leases and Treatment in UNDP Books | | The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.
| 14/02/2020 | Administrative Services | 14/02/2020 | | |
| Recruitment and Selection | | OHR has published guidelines on the use of detail assignments for UNDP staff members. The purpose of these guidelines is to set out the conditions and procedures for detail assignments and to outline the roles and responsibilities concerning their administration, including selection and funding. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0. | 12/02/2020 | Human Resources Management | 12/02/2020 | | |
| Procurement Oversight and Procurement Review Committees | | UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register, thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 53 of the Procurement Oversight and Procurement Review Committees policy has been updated accordingly. | 11/02/2020 | Procurement | 11/02/2020 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The HACT policy has been updated to reflect the following: - The Micro Assessment Plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded on the HACT platform. The plan should be used to schedule and track the completion of micro assessments.
- The Assurance plan should be generated from the HACT monitoring platform and it should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded onto the HACT platform. The plan should be used for planning and tracking the completion of assurance activities.
| 11/02/2020 | Financial Resources Management | 11/02/2020 | | |
| Administrative Services - Asset Management (Property, Plant and Equipment) | | UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
UNDP has updated the following policies to reflect the changed asset capitalization threshold: 1. Furniture and Equipment: Disposal and Write-Off The following clause has been amended accordingly: 40 Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly. 2. Furniture and Equipment: Acquisition and Maintenance The following clauses have been amended accordingly: 3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83. 3. Plant and Property: Acquisition and Maintenance The following clauses have been amended accordingly: 1, 3, 5 and 21 4. Plant and Property: Disposal and Write-Off The Asset Disposal Authority has increased from US $2,500 to US $5,000. Clause 4 has been updated accordingly. 5. Furniture and Equipment: Property, Plant and Equipment (PPandE) The following clauses have been amended accordingly: 1, 4, and 5
| 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Administrative Services - Asset Management (Intangible Assets) | | | 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Administrative Services - Asset Management (Property, Plant and Equipment) | | | 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Corporate Purchasing Card | | UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clauses 4 and 16 of the policy have been updated accordingly. | 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Procurement Methods | | The table in clause 20 of the Procurement Methods policy was updated to reflect that UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
| 07/02/2020 | Procurement | 07/02/2020 | | |
| Acquisition, Renewal and Termination of Premise Leases | | Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.
| 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Type of Leases and Treatment in UNDP Books | | Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.
| 07/02/2020 | Administrative Services | 07/02/2020 | | |
| Purchase Orders (Commitments, Maintenance and Closure) | | UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 17 of the policy has been updated accordingly. | 05/02/2020 | Financial Resources Management | 05/02/2020 | | |
| Vehicle Management | | UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more. | 05/02/2020 | Administrative Services | 05/02/2020 | | |
| Country Programme Document Template | | The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].
| 04/02/2020 | Programme and Project Management | 04/02/2020 | | |
| Internship | | Internship stipend rates, forms and FAQs are available here.
| 28/01/2020 | Human Resources Management | 28/01/2020 | | |
| Atlas User Access Standards | | Para.13 'Business Units' is deleted, as access to Atlas of UNDP staff and designated SC holders is subject to the scope of their job duties as referenced in para.2 of the policy. All paragraphs following para.13 have been renumbered accordingly.
| 20/01/2020 | Information and Communications Technology | 20/01/2020 | | |
| Atlas User Access Standards | | The Atlas User Access Standards policy is available in French. To access the content, click the French tab.
| 20/01/2020 | Information and Communications Technology | 20/01/2020 | | |
| Information Security Policy | | The Information Security Policy is now available in French. To access the document, click the French tab.
| 15/01/2020 | Information and Communications Technology | 15/01/2020 | | |
| ICT Disaster Recovery Standards for UNDP Offices | | The ICT Disaster Recovery Standards for UNDP Offices policy is now available in French. To access the document, click on the French language tab.
| 15/01/2020 | Information and Communications Technology | 15/01/2020 | | |
| Innovation Challenge Agreement Template (Individual) | | The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library. | 14/01/2020 | Procurement | 14/01/2020 | | |
| Rank-In-Post | | The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.
| 13/01/2020 | Human Resources Management | 13/01/2020 | | |
| Internship | | Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
- Introduce payment of a stipend;
- Expand eligibility to persons completing national service obligations;
- Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
- Introduce accrual of leave at a rate of 1.5 days per month;
- Clarify the obligations of the intern as well as UNDP’s;
- Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
- Clarify areas of compliance with Sexual Harassment and SEA policies.
| 01/01/2020 | Human Resources Management | 01/01/2020 | | |
| Home Leave | | Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.
| 09/12/2019 | Human Resources Management | 09/12/2019 | | |
| Internship | | Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.
| 09/12/2019 | Human Resources Management | 09/12/2019 | | |
| Crisis Assessment and Coordination Resources | | The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab. | 04/12/2019 | Crisis Response | 04/12/2019 | | |
| PPM chapter | | The PPM chapter is now available in French.
| 04/12/2019 | Programme and Project Management | 04/12/2019 | | |
| Atlas User Access Standards | | The Atlas User Access Standards policy is available in Spanish. To access the content, click the Spanish tab.
| 04/12/2019 | Information and Communications Technology | 04/12/2019 | | |
| ICT Security | | The Information Security Policy is now available in Spanish. To access the document, click the Spanish tab
| 04/12/2019 | Information and Communications Technology | 04/12/2019 | | |
| ICT Disaster Recovery Standards for UNDP Offices | |
The ICT Disaster Recovery Standards for UNDP Offices policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 04/12/2019 | Information and Communications Technology | 04/12/2019 | | |
| Electronic Funds Transfer Standards | | The Electronic Funds Transfer Standards policy is available in Spanish. To access the document, click the Spanish language tab.
| 04/12/2019 | Information and Communications Technology | 04/12/2019 | | |
| PPM | | Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function. | 03/12/2019 | Programme and Project Management | 03/12/2019 | | |
| Crisis Assessment and Coordination Resources | | The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.
| 02/12/2019 | Crisis Response | 02/12/2019 | | |
| Electronic Funds Transfer Standards | | The Electronic Funds Transfer Standards policy is available in French. To access the document, click the French language tab.
| 13/11/2019 | Information and Communications Technology | 13/11/2019 | | |
| Information Disclosure Policy (IDP) | | UNDP updated the Information Disclosure Policy (IDP) in July 2019. Key proposed changes include the following; Amendment to the number of the Information Disclosure Oversight Panel from five to three, as well as its composition to ensure that a majority of the members are external to UN. The new composition would be two representatives from non-governmental organizations and/or foundations and one from the UN or UN agency. A competitive selection process to appoint panel members.
| 06/11/2019 | Accountability | 06/11/2019 | | |
| Acquisition, Renewal and Termination of Premise Leases | | The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.
| 05/11/2019 | Administrative Services | 05/11/2019 | | |
| Innovation Challenge Agreement Template (Individual) | |
The Innovation Challenge Agreement Template (Individual) is now available in French in the POPP library.
| 29/10/2019 | Procurement | 29/10/2019 | | |
| UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct | | The UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct is available in French. To access the document, click on the French language tab.
| 24/10/2019 | Human Resources Management | 24/10/2019 | | |
| Select Responsible Parties and Grantees | | The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four).
| 23/10/2019 | Programme and Project Management | 23/10/2019 | | |
| Internal Control Framework | | The ICF Operational Guide has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services: - bank-to-book (B2B) reconciliation;
- cash management;
- assets management;
- inventory management;
- vendor management;
- accounts payment processing;
- pay cycle;
- general accounting;
- travel processing;
- project financial closure and donor financial reporting;
- VAT processing;
- procurement: LTA Goods, Services and Works;
- procurement: purchases over US$ 150,000 except IC;
- human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.
| 22/10/2019 | Accountability | 22/10/2019 | | |
| Memorandum for Provision of Services (formerly Management Service Agreements) | | The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).
| 18/10/2019 | Financial Resources Management | 18/10/2019 | | |
| Engaging CSO/NGO as a Responsible Party | | The Request For Information template is available in French in the template library (POPP-11-3092).
| 15/10/2019 | Procurement | 15/10/2019 | | |
| Protection Against Retaliation | | The Protection Against Retaliation policy is now available in Portuguese and Arabic.
| 14/10/2019 | Ethics | 14/10/2019 | | |
| Visas at Headquarters (New York) | | TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication. 1. TTS.1 form to include interns as an option of person type at the top of the application. 2. The visa application for dependents other than spouses / children (P.209) has both been updated. 3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)
| 24/09/2019 | Administrative Services | 24/09/2019 | | |
| Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality | | The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.
| 23/09/2019 | Human Resources Management | 23/09/2019 | | |
| Authorizing Official Business Travel | | The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel. Group Travel Option: - For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:
- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500
- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available
- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed. With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP. | 20/09/2019 | Administrative Services | 20/09/2019 | | |
| Engaging CSO NGO as a Responsible Party | | The Responsible Party Agreement template is available in French in step 15 of the procedure table.
| 09/09/2019 | Procurement | 09/09/2019 | | |
| eTendering | | The eTendering system is mandatory from 01 September 2019
| 01/09/2019 | Procurement | 01/09/2019 | | |
| Procurement Oversight and Procurement Review Committees | | The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.
| 30/08/2019 | Procurement | 30/08/2019 | | |
| Procurement Authority and Increased Delegated Procurement Authority | | The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.
| 30/08/2019 | Procurement | 30/08/2019 | | |
| Plant and Property: Acquisition and Maintenance | | The Plant and Property: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.
| 23/08/2019 | Administrative Services | 23/08/2019 | | |
| Leasehold Improvements: Disoposal and Write Off | | The Disposal and Write-Off (Leasehold Improvements) policy is available in French. To access the document, click on the French language tab.
| 23/08/2019 | Administrative Services | 23/08/2019 | | |
| Amortizations, Reconciliations, Reports and Centralized Functions | | The Amortizations, Reconciliations, Reports and Centralized Functions policy is available in French. To access the document, click on the French language tab.
| 23/08/2019 | Administrative Services | 23/08/2019 | | |
| Leasehold Improvements: Acquisition and Maintenance | | The Leasehold Improvements: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.
| 23/08/2019 | Administrative Services | 23/08/2019 | | |
| Direct Project Costs (DPC) | | The Direct Project Costs policy is available in Spanish. To access the document, click on the Spanish language tab
| 23/08/2019 | Financial Resources Management | 23/08/2019 | | |
| Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment), | | The Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment) main policy is available in French. To access the document, click on the French language tab. | 23/08/2019 | Administrative Services | 23/08/2019 | | |
| National Implementation | | The National Implementation policy is available in French. To access the document, click the French language tab.
| 22/08/2019 | Financial Resources Management | 22/08/2019 | | |
| UN Agency Services | | The UN Agency Services main policy is available in French. To access the document, click on the French language tab.
| 22/08/2019 | Financial Resources Management | 22/08/2019 | | |
| Pass-through Management: UNDP as Administrative Agent (AA) | | The Pass-through Management UNDP as Administrative Agent (AA) policy is available in French. To access the document, click the French language tab.
| 20/08/2019 | Financial Resources Management | 20/08/2019 | | |
| Expenditure of Income Accrued from Cost Recovery | | The Expenditure of Income Accrued from Cost Recovery main policy is now available in French. To access the document, click on the French language tab.
| 20/08/2019 | Financial Resources Management | 20/08/2019 | | |
| Direct Cash Transfers and Reimbursements | | The Direct Cash Transfers and Reimbursements policy is available in French. To access the document, click on the French language tab.
| 20/08/2019 | Financial Resources Management | 20/08/2019 | | |
| Guidelines for Using the Results of the Workload Survey for the Implementation of DPC | | The Guidelines for Using the Results of the Workload Survey for Implementation of DPC main policy is now available in French. To access the document, click on the French language tab.
| 20/08/2019 | Financial Resources Management | 20/08/2019 | | |
| Multiple Funding Lines for Positions | | The Multiple Funding Lines for Positions main policy is now available in French. To access the document, click on the French language tab.
| 20/08/2019 | Financial Resources Management | 20/08/2019 | | |
| Pooled Fund Management | | The Pooled Fund Management policy is now available in French. To access the document, click the French language tab.
| 16/08/2019 | Financial Resources Management | 16/08/2019 | | |
| UNDP Standard Lease Agreement Form | | The UNDP Standard Lease Agreement Form is now available in French (document ID POPP-11-3045) in the templates library. | 09/08/2019 | Administrative Services | 09/08/2019 | | |
| MOA of Temporary Custody of UNDP Property | | The MOA of Temporary Custody of UNDP Property is now available in French (document ID POPP-11-3046) in the templates library. | 09/08/2019 | Administrative Services | 09/08/2019 | | |
| Waiver of Liability for UNDP Vehicles | | The Waiver of Liability for UNDP Vehicles is now available in French (document ID POPP-11-3047) in the templates library. | 09/08/2019 | Administrative Services | 09/08/2019 | | |
| Delegation of Authority | | The Delegation of Authorities policy is now available in French. To access the document, click on the French language tab.
| 06/08/2019 | Accountability | 06/08/2019 | | |
| Common Services Project Management | | The Common Services Project Management main policy is now available in French.
| 05/08/2019 | Financial Resources Management | 05/08/2019 | | |
| Attribution of DPC through a Stand-Alone DPC Project | | The Attribution of DPC through a Stand-Alone DPC Project main policy is now available in French.
| 02/08/2019 | Financial Resources Management | 02/08/2019 | | |
| Disposal and Write-Off (Plant and Property) | | The Plant and Property: Disposal and Write-Off policy is available in French. To access the document, click on the French language tab.
| 02/08/2019 | Administrative Services | 02/08/2019 | | |
| Depreciation, Reconciliations Reports and Centralized Functions | | The Depreciation, Reconciliations Reports, and Centralized Functions main policy is now available in French. To access the document, click on the French language tab.
| 02/08/2019 | Administrative Services | 02/08/2019 | | |
| UN Travel Documents and National Passport | | Eliminated references to processing claims through the AP module.
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| Authorizing Official Business Travel | | Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| Other Travel Allowances and Expenses | | Eliminated references to processing travel through the AP module. Revised the text that no advances should be paid when the estimated DSA and terminal expenses are less than $200 to leave it to the discretion of the Regional Center / Country Office. This change reflects the introduction of the travel request in Atlas as the authorization and implication of processing advances as part of the travel workflow in T&E.
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| Route, Mode of Transportation, and Standard of Accommodation | | Removed the reference to paper travel authorization
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| UN Travel Documents and National Passport | | The UNLP Cancellation form is now available in the UN Travel Documents and National Passport policy. To facilitate the processing of returned travel documents, UN HQ Travel and Transportation Section (UN TTS) is requesting that each Laissez-Passer (LP) which is submitted for cancellation, without the application for a new LP, is sent along with this form (TTS.7).
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| Post Travel | | Eliminated references to processing travel through the AP module and updated text to reflect the payroll deduction option in the Post Travel policy and procedure table.
| 01/08/2019 | Administrative Services | 01/08/2019 | | |
| Opening and Closing of Bank Accounts | | The Opening and Closing of Bank Accounts policy and procedures were revised and expanded as follows: 1. The procedure table, “Closing a Bank Account in a Regular Operating Environment” was added to section 3.0 of the policy page.
2. Clauses 4 and 5 were added to the policy.
3. Minor editorial adjustments and clarifications.
| 18/07/2019 | Financial Resources Management | 18/07/2019 | | |
| Micro Purchasing Canvassing form | | The updated Micro Purchasing Canvassing form is now available in French (document ID POPP-11-3037) in the templates library. | 17/07/2019 | Procurement | 17/07/2019 | | |
| Micro Purchasing Canvassing form | | The updated Micro Purchasing Canvassing form is now available in Spanish (document ID POPP-11-3038) in the templates library. | 17/07/2019 | Procurement | 17/07/2019 | | |
| Micro Purchasing Canvassing form | | The Micro Purchasing Canvassing form has been simplified through the removal of multiple non-essential fields. The aim is to have in one form, the minimum required information to comply with the Micro-Purchasing procedures; and to include the necessary information to proceed with Atlas transactions.
| 11/07/2019 | Procurement | 11/07/2019 | | |
| Agency Implementation Finances | | The Agency Implementation Finances policy has been updated throughout to provide guidance to country offices on the use of local funding to agencies for project implementation via account 16010.
| 11/07/2019 | Financial Resources Management | 11/07/2019 | | |
| Individual Contract Procurement Notice template | | The Individual Contract Procurement Notice template is now available in Spanish. It is linked in clause 81 of the Spanish IC policy and found in the POPP templates library (document ID POPP-11-3027). To access the document, click on the Spanish language tab.
| 02/07/2019 | Procurement | 02/07/2019 | | |
| Service Clearance Account (SCA), Charging, Billing and Fee Collection | | Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7. | 01/07/2019 | Financial Resources Management | 01/07/2019 | | |
| Cost Recovery from Other Resources - GMS | | The Cost Recovery from Other Resources - GMS policy was amended as follows in order to provide greater clarity. The various costs that are funded from projects and GMS are now presented in paragraph 17 instead of hyperlinks. | 21/06/2019 | Financial Resources Management | 21/06/2019 | | |
| eTendering User Guide | | The eTendering User Guide has been linked to step 2 of the procedure table on the Sourcing and Market Research main policy page. This addition is part of the global roll out of the eTendering system for the on-line management of all international competitive procurement valued at USD 150,000 and above. The use of eTendering will become mandatory from September 01, 2019. | 14/06/2019 | Procurement | 14/06/2019 | | |
| Individual Contract On Behalf of a UN Agency | | The template, Individual Contract On Behalf of a UN Agency, is now available in English (document ID POPP-11-3021) and Spanish (document ID POPP-11-3020). These are available in the POPP templates library. | 12/06/2019 | Procurement | 12/06/2019 | | |
| Repatriation Grant | | The Repatriation Grant policy is now available in Spanish. To access the content, click on the Spanish language tab. | 11/06/2019 | Human Resources Management | 11/06/2019 | | |
| Death Policy | | The Death policy is available in Spanish. To access the document, click on the Spanish language tab. | 11/06/2019 | Human Resources Management | 11/06/2019 | | |
| Expiration of Fixed-term Appointment | | The Expiration of Fixed-Term Appointment policy is available in Spanish. To access the document, click on the Spanish language tab. | 11/06/2019 | Human Resources Management | 11/06/2019 | | |
| Termination of Appointment for Reasons of Health | | The Termination of Appointment for Reasons of Health policy is available in Spanish. To access the document, click on the Spanish language tab. | 11/06/2019 | Human Resources Management | 11/06/2019 | | |
| Special Leave | | The policy update includes editoral changes to provide clarity, align with the terminology reflected in the UN Staff Regulations anad Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives.
Service credit for entitlement accrual
50. All accrued annual leave must be
exhausted prior to starting SLWOP, except in the case of SLWOP granted
for military service as per staff rule 5.3 (c), for technical assignment
as per staff rule 5.3 (b) or SLWOP following any of the parental leave
entitlements, or as per paragraph 11 (k), SLWOP granted to locally
recruited staff members for UNV assignments.
Visa status
54. Visas which a staff member has been
granted on the basis of their employment with the Organization pertain
to active service. A staff member’s authorized stay in the United States
expires automatically upon separation from service (which includes
entry into special leave with or without pay of more than 30 days) or
transfer to a duty station outside the United States, even if the G-4
visa stamped in the passport indicates that it is valid beyond the
separation or transfer date. If a staff member on special leave wishes
to remain in the duty station for study purposes, for instance, the
staff member is responsible for obtaining the requisite visa. UNDP will
not sponsor or support any such applications and will abide by its
obligations towards the host country.
Separation from service after special leave without pay
62. If the staff member has not
identified or accepted a suitable placement at the expiry of SLWOP or
its extension(s), they will be separated from service in accordance with
the UN Staff Regulations and Rules or the terms specified in the letter
granting the approval for SLWOP.
Implementation
67. Upon approval of any type of special
leave, a communication to the staff member to this effect stating the
terms of the leave and administrative formalities (together with a copy
of this policy) is prepared by the respective HR contact in UNDP, and
should include the following information:
d)
Confirmation that all accrued annual leave to date will be exhausted
prior to commencing special leave (with or without pay) except for
reasons mentioned under paragraphs 49 and 50
| 31/05/2019 | Human Resources Management | 31/05/2019 | | |
| Flexible Working Arrangements | | The policy update includes editorial changes to provide clarity, align with the terminology reflected in the UN Staff Regulations and Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives.
Discussions with appropriate parties
5. The implementation of flexible working arrangements should always take place following detailed discussions on the work implications for all involved; this could mean intra-office discussions and, in some instances, also inter-office discussions. Office supervisors have a responsibility for consulting all parties concerned, especially other team members who work with the individual who is requesting flexible working arrangements. The arrangements are subject to review on an on-going basis.
Contractual Status
34. When a staff member avails of the part-time employment arrangement, offices will be allowed to monetize the remainder of the full-time position to fund additional capacity, as needed.
Maternity Leave
49. The maternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During maternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working hours following maternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.
Paternity Leave
50. The paternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During paternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following paternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.
Adoption and Surrogacy Leave
51. The adoption and surrogacy leave benefits granted to full-time staff members are also afforded to part-time staff members. During adoption or surrogacy leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following adoption or surrogacy leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau.
Telecommuting compact (full time)
72. Telecommuting can take place from a site as close as the normal commuting distance from the office or as far as from another country on another continent. Depending on this distance, the creation of a telecommuting arrangement may require an adjustment in the staff member’s conditions of service. This may require a change of duty station for the purpose of entitlements for which the HR focal point at the duty station must inform the HR Team Lead in BES/GSSU. If the full-time telecommuting arrangement commences before completion of one year in the duty station of assignment, the payments related to relocation and settling-in shall normally be prorated and recovered or adjusted accordingly. Entering into a full-time telecommuting arrangement does not change the contractual status under which a staff member is employed. Where there is no change in duty station required to establish the alternate dedicated worksite, conclusion of the telecommuting compact would be sufficient to establish the arrangement. For nationally recruited staff members, telecommuting arrangements are currently restricted to alternate dedicated worksites within the country or within commuting distance.
| 31/05/2019 | Human Resources Management | 31/05/2019 | | |
| Maternity Leave | | All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.
In addition, the following paragraphs are updated:
Pre-Delivery Period
6. In the interest of safeguarding the health and safety of staff members serving in duty stations with the hardship classification D and E, an additional period of Special Leave with Full Pay, up to a maximum of two months before the commencement of their maternity leave, is provided.
Flexible working arrangements
23. To ensure adequate child care and bonding with a newly born child, following maternity leave, as a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working arrangements should be granted. e.g. Instead of taking six weeks of full-time annual leave and/or special leave without pay following maternity leave, the staff member may request half-time annual leave over a 12-week period, combined with half-time work and/or special leave without pay. The staff member may choose the best option available that is suitable to her needs. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.
24. If a staff member requests a special leave without pay in conjunction with maternity leave, she will not be required to exhaust her accrued annual leave before the commencement of special leave without pay.
| 30/05/2019 | Human Resources Management | 30/05/2019 | | |
| Paternity Leave | | All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality. In addition, the following paragraph was updated: 24. To ensure adequate child care and bonding with a newly born child, following paternity leave, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.
| 30/05/2019 | Human Resources Management | 30/05/2019 | | |
| Time off for Breastfeeding | | All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality. In addition, the following paragraphs are updated: Time Off for Breastfeeding Conditions 4. Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is: a) Two hours away from the office (including travel time) when the infant is one year old or younger; or b) One hour away from the office (including travel time) when the infant is between one and two years of age.
| 30/05/2019 | Human Resources Management | 30/05/2019 | | |
| Adoption Leave | | All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality. In addition, the following paragraph was updated: 9. To ensure adequate child care and bonding with a child following adoption, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau.
| 30/05/2019 | Human Resources Management | 30/05/2019 | | |
| Offerors Letter to UNDP Confirming Interest and Availability | | The Offerors Letter to UNDP Confirming Interest and Availability is available in French and is available in the template library.
| 23/05/2019 | Procurement | 23/05/2019 | | |
| Contract Management | | The Contract Management main policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 21/05/2019 | Procurement | 21/05/2019 | | |
| Abandonment of Post | | The Abandonment of Post policy is available in Spanish. To access the document, click on the Spanish language tab. | 16/05/2019 | Human Resources Management | 16/05/2019 | | |
| Entitlements upon Separation | | The Entitlements upon Separation policy is available in Spanish. To access the document, click on the Spanish language tab. | 16/05/2019 | Human Resources Management | 16/05/2019 | | |
| Mobility and Hardship | | The Mobility and Hardship policy is available in Spanish. To access the document, click on the Spanish language tab. | 16/05/2019 | Human Resources Management | 16/05/2019 | | |
| Individual Contract | | The Individual Contract main policy is available in Spanish. To access the document, click on the Spanish language tab.
| 14/05/2019 | Procurement | 14/05/2019 | | |
| Procurement Methods | | The Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 07/05/2019 | Procurement | 07/05/2019 | | |
| Procurement Forecasting and Delivery | | The Procurement Forecasting and Delivery policy and procedures are now available in Spanish. To access this information, click on the Spanish language tab.
| 07/05/2019 | Procurement | 07/05/2019 | | |
| Risk Management | | The Risk Committee TORs are now available in the Managing Corporate Risk procedure table.
| 01/05/2019 | Accountability | 01/05/2019 | | |
| Anti-Fraud Policy | | The Anti-Fraud Policy is available in Spanish. To access the document, click on the Spanish language tab. | 16/04/2019 | Accountability | 16/04/2019 | | |
| Universal Price List (UPL) and Local Price List (LPL) | | The Universal Price List (UPL) and Local Price List (LPL) main policy was updated to reflect that regarding agencies’ contribution to RCO activities, the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of January 01, 2019. | 08/04/2019 | Financial Resources Management | 08/04/2019 | | |
| Select Responsible Parties and Grantees | | The Spanish Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the Spanish language tab (Procedure table two, step four).
| 04/04/2019 | Programme and Project Management | 04/04/2019 | | |
| Health | | The Quality Assurance Policy and Procedures for Health Products have been added to the Procurement section of the POPP. This new chapter is available under the Innovation, CSO engagement, and E-tendering policy area. It was developed to assure the safety of all health products procured by UNDP, in line with international best practices. By detailing UNDP quality assurance requirements for health procurement, the Policy represents a key document for all parties involved in procurement activities across UNDP as well as for national partners, suppliers and donors. | 27/03/2019 | Procurement | 27/03/2019 | | |
| Repatriation Grant | | The Repatriation Grant policy is now available in French. To access the content, click on the French language tab | 26/03/2019 | Human Resources Management | 26/03/2019 | | |
| Record Retention, Data Security and Contingency | | The Record Retention, Data Security and Contingency policy is now available in French. To access the document, click on the French language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| Record Retention, Data Security and Contingency | | The Record Retention, Data Security and Contingency policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| Parallel Fund Management | | The Parallel Fund Management policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| Agency Implementation Finances | | The Agency Implementation Finances policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| Delegation of Authorities | | The Delegation of Authorities policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 26/03/2019 | Accountability | 26/03/2019 | | |
| Managing Prescriptive Content | | The Managing Prescriptive Content main policy and procedures are now available in Spanish. To access the documents, click on the Spanish language tab.
| 26/03/2019 | Accountability | 26/03/2019 | | |
| UNDP Support Services to National Implementation (NIM) | | The UNDP Support Servcies to NIM policy is available in Spanish. To access the document, click on the Spanish language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| UNDP Support Services to National Implementation (NIM) | | The UNDP Support Services to NIM policy is available in French. To access the document, click on the French language tab.
| 26/03/2019 | Financial Resources Management | 26/03/2019 | | |
| Procurement Forecasting and Delivery | | The Procurement Forecasting and Delivery policy and procedures are now available in French. To access this information, click on the French language tab.
| 26/03/2019 | Procurement | 26/03/2019 | | |
| Cost Recovery from Other Resources - GMS | | The Cost Recovery from Other Resources - GMS policy is now available in French. To access the document, click on the French language tab.
| 22/03/2019 | Financial Resources Management | 22/03/2019 | | |
| Programme and Project Management | | All PPM policies and procedures are now available in Spanish except for those concerning Evaluation and Knowledge Product Production and Quality Assurance. To access translated content, click on the Spanish language tab of the respective policy page. Kindly note that any differences between the English and Spanish texts will be interpreted in accordance with the English version.
| 20/03/2019 | Programme and Project Management | 20/03/2019 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The updated Harmonized Approach to Cash Transfers (HACT) policy is now available in French. To access the document, click on the French language tab.
| 19/03/2019 | Financial Resources Management | 19/03/2019 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The updated Harmonized Approach to Cash Transfers (HACT) policy, tables and annexes are now available in Spanish. To access these, click on the Spanish language tab. The tables are also available in the POPP templates library (document ID POPP-11-2599), as are the annexes (document ID POPP-11-2332). | 19/03/2019 | Financial Resources Management | 19/03/2019 | | |
| Risk Management | | The updated Enterprise Risk Management policy and procedures, which are now available in English, French and Spanish, call for a change in how UNDP collectively approaches risk management in order to become a smarter and more agile organization. They provide a roadmap for moving from risk averse to responsible risk taking practices. To access the Spanish and French documents, click on the relevant language tabs.
| 13/03/2019 | Accountability | 13/03/2019 | | |
| Private Sector Partnerships | | The Private Sector Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.
| 11/03/2019 | Partnerships | 11/03/2019 | | |
| Route, Mode of Transportation, and Standard of Accommodation | | The policy has been updated to reflect the newly issued mileage ST AI by the UN in clause 39.
| 07/03/2019 | Administrative Services | 07/03/2019 | | |
| Development Services | | Fund code 32050 has been issued for Development Services. This is noted in step 4 of the Development Services procedures, section 3.0 of the main policy page. Please note that GMS needs to be charged for Development Services at the same rate it is charged for regular development projects. | 01/03/2019 | Programme and Project Management | 01/03/2019 | | |
| Knowledge Product Production and Quality Assurance | | The new Knowledge Product Production and Quality Assurance chapter has been published under the Programming Standards section of the PPM. The policy and procedures apply to all knowledge products produced by UNDP where UNDP is a co-author. They also introduce a new online process and requirements for the publication of knowledge products, while shortening the steps required for clearance. In addition to the policy and procedures, the related guidelines have been published in the POPP library (“Knowledge Product Production Guidelines” document # POPP 11-2969). These offer in-depth information on different knowledge product types, life cycle steps, production processes, and quality assurance standards. | 01/03/2019 | Programme and Project Management | 01/03/2019 | 377 | |
| PPM Updates | | The following revisions have been incorporated into the PPM policies and procedures in alignment with updated guidelines:
1. Removed all references to Country Director, in light of the RC/RR delinking. 2. Revised evaluation content to align with new decentralized evaluation guidelines. 3. Introduced the new Partner Capacity Assessment Tool and deleted references to previous capacity assessments. 4. Introduced the new Atlas User Guide that aligns with the PPM re-write, including new project types and portfolio management. 5. Engagement Facility policy: Removed limitation of equipment purchases as a percentage of annual expenditures, added a procedure that clarifies an Engagement Facility should be closed when it is no longer needed, updated fund code and receivable instructions. 6. Development Services policy: Clarified distinction between development services and memorandum for the provision of services (MPS), added procedure to close the development service in Atlas after the service has been delivered. 7. Clarified that in order for an implementing partner or responsible party to be selected as a pre-condition of funding, this must be received in writing from the donor. 8. Under Select Implementing Partner, clarified that private and non-governmental academic institutions are considered civil society, and publicly owned academic institutions are considered government entities. 9. Select Responsible Parties and Grantees: - Clarified that the same policies and procedures for selecting civil society partners as responsible parties are used for private and non-governmental academic institutions and foundations, as well as state-owned enterprises. I.e., these institutions are not classified as civil society organizations, but we use the same approach to select them.
- Clarified that innovation challenge prizes are used in DIM projects or via CO support to NIM projects.
- Aligned content on low value grants with new operational guidance.
- Replaced micro-capital grant agreement template with new low value grant agreement template.
10. Clarified low value performance-based payment reporting and assurance requirements. 11. Added an exchange of letters as an acceptable method of documenting the programme board's agreement to changes. 12. Increased maximum duration of bridging programmes form 18 months to 24 months. 13. Clarified content on asset disposal under Close and Transition. Asset ownership after the project should be included in the project document. If this has not been done, asset transfer/disposal plans must be agreed with the government and donor (if relevant.) 14. Minor editorial adjustments and clarifications | 22/02/2019 | Programme and Project Management | 22/02/2019 | | |
| Standard Operating Procedure (SOP) | | The updated Standard Operating
Procedure (SOP) for Immediate Crisis Response policy is now available in Spanish and French. To access the documents, click on the Spanish and French language tabs.
| 22/02/2019 | Crisis Response | 22/02/2019 | | |
| Universal Price List (UPL) and Local Price List (LPL) | | UNDP offices can now monitor actual revenues earned from provisions of SLA/MOU or UPL/LPL services through the Corporate Agency Services Revenue Report. A link to this newly developed report has been added to the Explanatory Notes column under step 11 of the Universal Price List (UPL) and Local Price List (LPL) procedure table. | 31/01/2019 | Financial Resources Management | 31/01/2019 | | |
| Cost Recovery from Other Resources - GMS | | Section 7 of the Cost Recovery from Other Resources - General Management Support (GMS) policy was updated to reflect that regarding agencies’ contribution to RCO activities, GMS should be applied in line with the corporate cost recovery policy, since the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of 1 January 2019. | 17/01/2019 | Financial Resources Management | 17/01/2019 | | |
| GMS Fee Set-up and Collection | | Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent link to the actual effective GMS PowerBI report, derived from actual GL expenses posted to projects. The link appears in the Explanatory Notes column. | 20/12/2018 | Financial Resources Management | 20/12/2018 | | |
| Post Travel | | Section 4 of the Post Travel policy was expanded to specify that for travel booked through HQ travel management service provider, Ultramar, Atlas captures the flown boarding status from the airline, in most cases. This eliminates the need for the traveler to submit boarding passes for air travel when the information is electronically reported in Atlas. Staff members and travel administrators (arranging travel on behalf of non-staff members), using the HQ travel management services provider, should retain the original travel documentation until the travel claim has been processed, in the event that it is needed to substantiate the travel dates. | 17/12/2018 | Administrative Services | 17/12/2018 | | |
| Financial Closure of Development Projects | | Section 8 of the Financial Closure of Development Projects was updated to specify that before the status of a project is changed to financially closed, the eChecklist from Atlas Project Closure Workbench must be completed. | 17/12/2018 | Financial Resources Management | 17/12/2018 | | |
| Procurement Methods | | Section 79.e. of the Procurement Methods policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services. | 14/12/2018 | Procurement | 14/12/2018 | | |
| Procurement Oversight and Procurement Review Committees | | Notes for the Ex-Ante in Section 54 of the Procurement Oversight and Procurement Review Committees policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services. | 14/12/2018 | Procurement | 14/12/2018 | | |
| Contract Management | | Contract Management Guidelines (including updates on contract amendments and LTAs) have been added to the Contract Management main policy page. They are linked in step 1 of the Contract Management procedure table. | 14/12/2018 | Procurement | 14/12/2018 | | |
| Performance Based Payments | | | 14/12/2018 | Programme and Project Management | 14/12/2018 | | |
| Select Responsible Parties and Grantees | | The new Partner Capacity Assessment tool was added to steps 3 and 2.1 OPT of the Responsible Parties and Grantees procedures, replacing other assessments that are part of the streamlined tool. | 14/12/2018 | Programme and Project Management | 14/12/2018 | | |
| Select Implementing Partners | | | 14/12/2018 | Programme and Project Management | 14/12/2018 | | |
| Anti-Fraud Policy | | The Anti-Fraud Policy has been updated to reflect UNDP’s review of the policy and assessment of fraud risks faced by the organization. The updates include:
1. The UN’s single definition of what constitutes fraud, as well as cases of suspected or presumptive fraud, as recommended by the Joint Inspection Unit of the UN and as formulated, and approved by the High-Level Committee on Management (HLCM) pursuant to General Assembly resolution A/RES/70/238.
2. References on criminal accountability of United Nations officials and experts on mission pursuant to General Assembly resolution A/RES/62/63, which states that credible allegations of a crime committed by United Nations officials or experts on mission may be brought by the Secretary-General to the attention of the States against whose nationals such allegations are made.
| 13/12/2018 | Accountability | 13/12/2018 | | |
| Private Sector Partnerships | | The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized. | 06/12/2018 | Partnerships | 06/12/2018 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The Spanish version of the Harmonized Approach to Cash Transfers (HACT) policy is currently under review and will be available again on POPP once finalized. The HACT procedures remain available in Spanish. To access these, click on the Spanish language tab. | 04/12/2018 | Financial Resources Management | 04/12/2018 | | |
| Harmonized Approach to Cash Transfers (HACT) | | The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab. | 04/12/2018 | Financial Resources Management | 04/12/2018 | | |
| Combined Delivery Report | | The Combined Delivery Report policy is now available in French. To access the document, click on the French language tab. | 29/11/2018 | Financial Resources Management | 29/11/2018 | | |
| Corporate Purchasing Card | | Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000. | 21/11/2018 | Administrative Services; Financial Resources Management; Procurement | 21/11/2018 | | |
| Direct Payments | | The Direct Payments policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. | 16/11/2018 | Financial Resources Management | 16/11/2018 | | |
| GMS Fee Set-up and Collection | | The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. | 16/11/2018 | Financial Resources Management | 16/11/2018 | | |
| Salaries and Related Allowances Landing Page | | The following notice has been posted on the Salaries and Related Allowances Landing Page in order to provide clarity: As the appointments of individual UNDP staff are based on the UN Staff Regulations and UN Staff Rules, legal and administrative interpretations shall be made on the basis of these instruments. Salaries and related allowances and benefits that are based on the UN Staff Regulations and UN Staff Rules as well as relevant published policies, are normally paid through payroll. The UN Common System Allowances that are mandated by the Chairman, International Civil Service Commission (ICSC) must be managed in accordance with the criteria established and approved by the ICSC. Any other ad-hoc administrative and operational allowances or one-time lump sum payments that are established locally require approval by Headquarters prior to implementation. | 15/11/2018 | Human Resources Management | 15/11/2018 | | |
| Managing Prescriptive Content (POPP) | |
