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POPP>Financial Resources Management>Cash Banking and Investment>Project Petty Cash Fund (PPCF)
Project Petty Cash Fund (PPCF)
(Please also refer to Management of Petty Cash)
1.0 Relevant Regulations and Rules
UNDP Financial Regulations and Rules (2012)

Rule 125.09
2.0 Policies
Main Policy
Project Petty Cash Fund (PPCF)
3.0 Procedures
Main Procedures

Project Petty Cash Fund (PPCF) Procedure

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Language English | Español | Français
Page Properties
Key Words
Focal Point
Paul Gravenese,Sanjeeb Bhattarai
Effective Date
Planned Review Date
Summary of Changes/Comments
January 9, 2023 - The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

February 7, 2022 - The Project Petty Cash Fund policy is now available in French. To access the document, click on the French language tab.

November 30, 2021 - The policy is amended for UNDSS Cash Arrangement by further clarifying the roles and responsibility for PPCF funded from UNDSS Core budget and CO Local Cost Shared Security Budget (LCSSB).

April 30, 2021 - An explanatory note was added to clause 1 of the Project Petty Cash Fund (PPCF) policy for the “Support to NIM” implementation.

October 21, 2020 - The Project Petty Cash Fund (PPCF) policy has been simplified as follows:
1. Elimination of HQ Treasury approval for multiple PPCF, as long as the total amount of all PPCFs for CO remains within the prescribed limit of $2500.
2. Clarification on approval process on PPCF issued for UNDSS funded from the core budget and shared budget.

March 05, 2020 - The Project Petty Cash Fund policy is now available in Spanish. To access the document, click on the Spanish language tab.

August 31, 2018 - As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. 

Project Petty Cash Fund (PPCF) – Account 16106:

  1. limit increased from $1 to $2.5K
  2. Expense limit increased from $100 to $250 per payment
  3. RR only, can appoint SC as custodian

Treasurer may suspend cash arrangements if 3 consecutive red dashboard or related audit observation related.

December 01, 2015 - Content reviewed and edited (minor edit without changing substance).