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Programme and Operations Policies and Procedures



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POPP>Programme and Project Management>Design>Formulate Programmes and Projects
Formulate Programmes and Projects
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1.0 Relevant Regulations and Rules
UNDP Financial Regulations & Rules


2.0 Policies
Main Policy
Formulate Programmes & Projects

3.0 Procedures
Main Procedures

Formulate Programmes

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Formulate Development Projects

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Formulate Development and Institutional Effectiveness Project

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Language English | Español | Français
Page Properties
Key Words
None
Focal Point
Teuku Rahmatsyah
Effective Date
None
Planned Review Date
06/06/2021
Summary of Changes/Comments
October 21, 2021 -The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.

October 11, 2021 - The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.

September 17, 2021 - GEF and GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following:
  • Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
  • Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.

June 17, 2021 - In order to assist offices in their costing and budgeting of project activities, PPM procedures “Prepare Fully Costed Budgets for Projects” have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following content:
1. Formulate Programmes and Projects policy (clauses 41-42, 47 and 49)
2. Formulate Development Projects procedures (Step 3.2)
3. Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1)

June 15, 2021 - Effective April 30, 2021, a new time tracking system has been developed to be applied by UNDP personnel designated to provide oversight services on the Vertical Fund (GEF Family of Funds, GCF, and AF) financed projects. The system is designed to track time spent on providing vertical fund-specific Project Cycle Management Services (PCMS) and vertical fund related Corporate Activities. These services are defined by the Council and Board of the GEF, GCF and AF, respectively and include oversight services to ensure that project execution (by the Implementing Partner) meets the standards and requirements of the respective vertical funds and UNDP Policies and Procedures. Details are further outlined in the Guidance Note, which is linked in step 1.1 ALT of the Formulate Development Projects procedures.

June 15, 2021 - Effective January 10, 2019, an updated template for the UNDP GEF Initiation Plan to programme the PPG received from the GEF has been uploaded and linked in step 2.2 OPT of the Formulate Development Projects procedures. This is effective for all PIFs approved as of GEF June work programme 2019.

April 30, 2021 - The Vertical Funds Needs Assessment Tool (VF-NAT), as well as a VF NAT user guide and an FAQ file have been added under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The VF-NAT has been developed as a part of the OAI GEF audit management actions. The VF-NAT will be piloted between May-Dec 2021 when new VF programming requests are received. After the pilot phase, following a review and refinement , the tool will be rolled out in support of VF programming, in conjunction with the IWP process for 2022.

April 15, 2021 - The policy has been updated to include a clause for projects where UNDP plans to engage with the non-UN security sector that the UN’s Human Rights Due Diligence Policy (HRDDP) applies which aims to ensure UNDP does not provide support to entities committing grave violations of international humanitarian, human rights and refugee law. The Formulate Development Projects procedures have been updated to include the UNDP HRDDP Implementation Framework Tool as a risk assessment tool if UNDP plans to engage with the non-UN security sector.

February 11, 2021 - A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.

January 29, 2021 - The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions.

January 15, 2021 - The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in step 1.1 ALT of the Formulate Development Projects procedures.

Feb 04, 2020 - The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].

Dec 03, 2019 - Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme’s theory of change closer to the start of the process as a learning function.

The Formulate Programmes and Projects policy and procedures are now available in French. To access the content, click on the French language tab.

March 20, 2019 - The Formulate Programmes and Projects policy and procedures are now available in Spanish. To access the content, click on the Spanish language tab.

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