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Programme and Operations Policies and Procedures



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POPP>Procure to Pay>Prepare and Approve Vendor Records
Prepare and Approve Vendor Records

1. Prior to creation of the vendor record, verify that there is a bona fide business relationship between UNDP and the vendor?

2. Ensure appropriate segregation for creating and approving vendors as per Internal Control Framework (ICF).

3. Verify in Atlas that new vendor does not already have an existing record (deactivate the duplicate info/data, e.g. bank account details).

4. The buyer must verify that the vendor is legitimate, not listed on the UNGM list of suspended or removed vendors, which subsumes the Security Council 1267 Committee's list of terrorists and terrorist financiers, UNDP’s list of suspended or removed vendors, and other required lists.


References:
1. Creating and Approving Vendors
2. Atlas Online Training (Finance Profile – select Vendor Management)
3. Internal Control Framework (ICF)

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