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Programme and Operations Policies and Procedures


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POPP>Procure to Pay>Prepare and Approved Vendor Records
Prepare and Approved Vendor Records

1. Prior to creation of the vendor record, verify that there is a bona fide business relationship between UNDP and the vendor?

2. Ensure appropriate segregation for creating and approving vendors as per Internal Control Framework (ICF).

3. Verify in Atlas that new vendor does not already have an existing record (deactivate the duplicate info/data, e.g. bank account details).

4. Ensure that the vendor is not listed in the UN Security Council 1267 committee's list of terrorists and terrorist financiers, and not on the list of UNDP suspended vendors and removed vendors.


References:
1. Creating and Approving Vendors
2. Atlas Online Training (Finance Profile – select Vendor Management)
3. Internal Control Framework (ICF)

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